ADM0002.pdf

Same as Block 6 Defense Energy Support Center Tel: 703-767-9337 8725 John J. Kingman Rd, Ste 4950 Fax: 703-767-9338 Fort Belvoir, VA 22060-6222 Email: lamar.chandel@dla.mil

CODE

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENTTO BE RECEIVED ATTHE PLACE DESIGNATED FORTHE RECEIPTOF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer ~ ~ & ~ ; u , ~ ~ ; ; $ 4 ~ s ; ~ h , ~ ~ ~ ~ ; ~ ~ ~ ~ ~ ~ ~ ; ; $ $ ~ & r4eyrana ~;~t~te~frJ~ded each telegram or letter makes reference to the solicitation and this

13. THlS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTSIORDERS.

IT MODIFIES THE CONTRACTIORDER NO. AS DESCRIBED IN ITEM 14.

I I I

B. THE ABOVE NUMBERED CONTRACTIORDER IS MODIFIED TO REFLECTTHE ADMINISTRATIVE CHANGES (such as changes in paying office, n 1 appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANTTO THE AUTHORITYOF FAR43,103(b).

CHECK ONE

I I I C. THlS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANTTO AUTHORIW OF: n l

A. THIS CHANGE ORDER IS ISSUED PURSUANTTO: (Specifyauthorityl THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACTORDER

NO. IN ITEM IOA.

I I I D. OTHER (Specify type ofmodification andauthority) n l I I I

E. IMPORTANT: C o n t r a c t o r is not, is required to s i g n t h i s document a n d return c o p i e s to the i ssu ing office.

14. DESCRIPTION OF AMENDMENTIMODIFICATION ( Organized by UCFsection headings, includingsolicitation/contractsubjectmatter where feasible.)

This amendment is to incorporate the updated Performance Work Statement resulting from the pre-proposal conference on-site visit and answers to the questions asked by the contractors.

Also included is the FY08 historical information. In addition, the solicitation closing date is hereby extended to June 20, 2008 at 3PM EST.

Except as provided herein, all terms and conditions of the document referenced in ltem 9A or lOA, as heretofore changed, remains unchanged and in full force and effect.

(Signature ofperson authorized to sign) I I (Signature of Contracting Officer) I

15A. NAME ANDTITLE OF SIGNER (Typeorprint)

NSN 7540-01 -1 52-8070

Previous edition unusable

16A. NAME ANDTITLE OF CONTRACTING OFFICER lrypeorprint)

15B. CONTRACTORIOFFEROR

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

BRIAN DELONG

1SC. DATE SIGNED 168. UNITED STATES OF AMERICA 16C. DATE SIGNED

Contractor questions resulting from the Pre-bid on site visit and responses thereto follow.

Question: Are there any requirements for the contractor to accomplish/perform confined space entry, and if so how many areas/tanks?

Response: We are advised by the base that there are confined spaces, pits versus tanks, within the fuel systems of MCAS Yuma. The base did not elaborate regarding such spaces but we do know there is the new recovery tank and pit, a valve pit at the new Rotary Wing system, and other that will have to be survey on contract award.

Question: During the site visit, we were told there would be 3 – 4 “joint exercises” per year. How many days/weeks long are the exercises and are concurrent ops conducted on the Flightline during the same period? If concurrent operations are accomplished on the Flightline, it full-up ops, or a reduced schedule? is

Response: See section C-1.6.2.1, Scheduled and Recurring Event.

Both WTI and Desert Talon are semi-annual exercise. WTI lasts approximately six weeks while Desert Talon is a two and a half week exercise.

Question: The site visit also mentioned there would be an amendment to remove the reference(s) of P1-11 from the solicitation. With that action, is there any requirement to have the fueling vehicles licensed for over the road travel?

Response: See the attached amendment to the PWS. With the exception of a reference to future use, all other reference to P1-11 s been deleted. ha

Question: Solicitation SP0600-08-R-0500, Attachment 1: Is an Area Wage Determination (AWD). The contract workforce is unionized at MCAS Yuma, and by the way, the wage rates and job classifications in the current collective bargaining agreement (CBA) do not list Aircraft Servicers or Fuel Distribution System Mechanics. Can you provide the CBA pertinent to this solicitation?

Response: Deferred to DESC; however, note that the requirement for Aircraft Servicers (ACS) is new to this solicitation. The CBA will have to be locally changed (renegotiated) to account for the ACS skill requirement.

Question: Section C-1.2.2.1 requires that the contractor provide fuel support to the Cannon Air Defense Complex at Outlying Site P1-11 some seven miles east of MCAS Yuma on County Road 14. Then those requirements are noted periodically throughout the PWS, and C-1.6.3 (Outlook) even alludes to the possibility of increased requirements at P1-11. To provide fuel services involving over-the-road support, the contractor will need to have appropriately licensed refueling vehicles with the State of Arizona (at considerable expense) in accordance with Section C-2.2.2.3.1.1 (Off-Station Operations). However, at the site visit, it was mentioned that Site P1-11 will not be a factor in the new contract. Can you clarify precisely what responsibilities the contractor will have – or not have – regarding Site P1-11?

Response: See the attached amendment to the PWS. With the exception of a reference to future use, all other reference to P1-11 has been deleted. Furthermore, MCAS Yuma Fuel Department has advised that contract fuel servicing equipment will not be required to perform off station operations; however, the base not advised us to amend section C-1.9.2.2.3.2, Licensing. As stated, it still requires that drivers have a CDL.

Question: C-1.6.3, C-1.9.2.2.3.1, C-1.9.2.2.5, and C-2.2.2. In reading and digesting these sections in light of the fact that new fixed wing hot pit stations will be commissioned in June 2008 (next month) at MCAS Yuma, and that the recently commissioned rotary wing hot pits are still relatively new, the solicitation provides little guidance and no historical exhibit data for prospective offerors to use in determining operational staffing requirements associated with direct fuel servicing (hot pits) for either “normal” or “exercise/surge” operations. Moreover, there are currently no “Aircraft Servicers” employed at MCAS Yuma associated with the fuel services contract.

Since C-1.9.2.2.5 states that there is no “lead” requirement (we assume that means a Plane Captain, who will be an active duty crewmember) “…within a fully Contractor operated direct “hot pit” fueling system crew…” – which implies that the Contractor must have fully trained hot pit crews involving the positions of fire watch, nozzle operator, and/or refueling director/coordinator – will the Government provide the NATOPS-specified training for those positions? Must these hot pit crew positions be actual “Aircraft Servicers,” or can they be hot pit trained Driver/System Operators since generally, the Plane Captain is the only position requiring specific inside and outside the aircraft skills of an Aircraft Servicer? Before the bid closing date, will DESC provide sufficient additional information and planning guidance to prospective offerors regarding direct hot pit refueling operations, so that we can also take those requirements into account in staffing and pricing?

Response: One, note the change to the ACS position description and understand that it is a new position/skill under this solicitations. We assume all ACS will be equally qualifies. With regard to time, pit use, and schedules, Table 1, Hours of Operation has been updated; however, pit use and manning remain an issue. With regard to historical data, the base is gathering as much information as possible but there is little data as to the pits. How, in the long run, they will be used remain an open issue with the base. Any data will be shared with all as it becomes available. See the enclosed Exhibits of Fuel Services.

Question: Solicitation SP0600-08-R-0500, Exhibit Data. The data presented only goes up to the end of FY 07 (Sep 07). Section C-1.6.2 mentions “…historic information and real time flight operations schedules…” as sources for workload demands. The section also makes it a point to note that MCAS Yuma is a Prior Permission Required (PPR) activity, and therefore that “…the Contractor should have access to workload information essential to staffing at the level of manning required.” However, we know that in a given month, unscheduled aircraft refueling missions (not shown on any PPR-generated flight schedule) can sometimes account for over ½ of the requested services, and up to nearly ¾ during WTIs. Since the additional manning requirements for exercises is so significant to this contract, and not even withstanding other potentially inaccurate PPR data covering “normal” workload periods, we have to be certain the workload data sheets are reliable as we perform our analyses (not that we are questioning the Government’s data; rather, we just want to make sure we understand it). We know that each exercise seems to become “bigger” (more aircraft density) than the previous one. That means more unscheduled as well as scheduled aircraft refueling. The unscheduled (or unplanned for) requirements become a significant strain on our planned manning. For example, during the period 3 March through 24 April 2008 (encompassing a WTI period including preparation and recovery), we experienced a total of over 5560 aircraft refueling.

About 3360 of those were scheduled, and some 2200 (or approximately 65%) were unscheduled. While we realize the amount of fuel issued is going to be properly accounted for in the FAS/FES system (because the amount of fuel issued is not directly related to flight schedules), we want to be sure that the proper number of aircraft fuel servicings is being reflected in the data – scheduled and unscheduled servicings.

Therefore: 1) would you be able to add the FY 08 year-to-date data to the solicitation exhibits, as that would include two additional Weapons and Tactics Instruction (WTI) exercises (one with helo hot pit data), and one additional Desert Talon Exercise? And 2) please confirm that the data sheets provided take all aircraft refueling into account – scheduled and unscheduled?

Response: PPR is a flight management tool that requires transient aircraft to notify a base of flight ops (arrivals). It is mentioned solely to inform fuel management contractors that there is a means of determining transient aircraft activity.

It is not our intent to dictate how or why the MCAS Fuel

Department does its job but solely to comment on the terms scheduled and unscheduled activities (refueling ops) at MCAS Yuma. In short, they are terms that are almost unique to MCAS Yuma. Most bases simply show for work and respond to requests for services. MCAS Yuma appears to have a very complex scheduling process by which fuel management determines staffing. However, based on the concerns voiced during visits and phone conversations, and the verbiage of the above question, it is a system fuels embraces but one the squadrons fail to comply with over half of the time. I am well aware of the real time attempts of the fuels management to comply with the system and assign operator to satisfy “scheduled” requirement only to be put off by the requestor, thus creating an “unscheduled” evolution. However, we do not dictate scheduling within the PWS or the contractor’s response beyond the 20 minute response time. The historical data outline in the Exhibit of Fuel Services does not (never has) differentiated between scheduled and unscheduled activity. It is simply a time relative document that shows what hour of the day a run or collection of runs was completed. We do not track scheduling issues or explain why flying units appear to ignore them.

SECTION C

5 June 2007

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT FUEL SERVICES

and

FUEL DISTRIBUTION AND STORAGE

under

SOLICITATION SP0600-08-R-0500

MARINE COPRS AIR STATION YUMA

YUMA, AZ 85269-9100

SP0600-08-R-0500

MCAS Yuma, N62974 i

TABLE OF CONTENTS

(To quickly move to a specific section, point to the line and left click.)

C-1.0 GENERAL

C-1.1 DESCRIPTION

C-1.1.1 Responsibilities C-1.1.2 Facilities, General

C-1.2 MISSION

C-1.2.1 Mission Support Functions C-1.2.2 Mission Support Responsibility

C-1.3 CONTRACT PERFORMANCE

C-1.3.1 Performance C-1.3.2 Surveys C-1.3.3 Drug Free Workplace

C-1.4 DETAILED PLANS

C-1.4.1 Plans, General C-1.4.2 Plans Submission C-1.4.3 Plans Library C-1.4.4 Required Plans

C-1.5 CONTRACT TURNOVER

C-1.5.1 Access C-1.5.2 Assistance

C-1.6 PLANNING INFORMATION

C-1.6.1 Workload C-1.6.2 Information C-1.6.3 Outlook

C-1.7 TYPICAL OPERATING HOURS

C-1.7.1 Contractor Coverage C-1.7.2 Labor Categories C-1.7.3 Typical Hours of Operation

C-1.8 STAFFING

C-1.8.1 Staffing, General

C-1.9 MANNING AND QUALIFICATIONS

C-1.9.1 Essential Personnel C-1.9.2 Service Personnel

C-1.10 RESERVE TRAINING

C-1.10.1 Space/Training Obligations C-1.10.2 Training Commitment C-1.10.3 Training Schedules

C-1.11 CORRESPONDENCE AND VISITS

C-1.11.1 Notification

C-1.12 INFORMATION AND RECORDS MANAGEMENT

C-1.12.1 Information and Records General C-1.12.2 Proprietary Systems

C-2.0 SPECIFIC TASKS (FIRM FIXED-PRICE)

C-2.1 TASKS AND SERVICES

C-2.1.1 Tasks and Services General C-2.1.2 Pricing

C-2.2 FUEL SERVICING OPERATIONS

C-2.2.1 Functions C-2.2.2 Aviation Fuel Servicing Operations

C-2.3 BULK STORAGE OPERATIONS

C-2.3.2 Product Storage

MCAS Yuma, N62974 ii

C-2.3.3 Bulk Product Receipts C-2.3.4 Bulk Product Issues

C-2.4 SERVICE STATION OPERATIONS

C-2.4.1 Service Station General C-2.4.2 Operations C-2.4.3 Alternate Issues, Method, and Manning

C-2.5 GROUND FUEL DELIVERY

C-2.5.1 Ground Fuel, General

C-2.6 USED OIL HANDLING

C-2.6.1 Used Oil, General

C-2.7 RECOVERABLE/RECYCLABLE FUEL

C-2.7.1 Recoverable/Recyclable, General C-2.7.2 Equipment C-2.7.3 Collection Points C-2.7.4 Collection and Processing C-2.7.5 Inventory and Accounting

C-2.8 CRYOGENIC STORAGE AND DISTRIBUTION

C-2.8.1 Cryogenics, General

C-2.9 INVENTORY AND ADMINISTRATION

C-2.9.1 General

C-2.10 QUALITY SURVEILLANCE

C-2.10.1 Quality, General C-2.10.2 Quality Determination C-2.10.3 Documentation C-2.10.4 Records Keeping C-2.10.5 Housekeeping

C-2.11 PROPERTY MANAGEMENT AND MAINTENANCE

C-2.11.1 Property Management, General C-2.11.2 Maintenance Categories

C-2.12 PREVENTIVE MAINTENANCE - FACILITIES AND EQUIPMENT

C-2.12.1 Preventive Maintenance, General C-2.12.2 Preventive Maintenance Inspections

C-2.13 TRAINING & RECORDS KEEPING

C-2.13.1 Training Plan and Program C-2.13.2 Training Monitor C-2.13.3 Training Records

C-2.14 SAFETY PROGRAM

C-2.14.1 Safety Plan C-2.14.2 Safety Monitor C-2.14.3 Safety Materials C-2.14.4 Accident/Incident Reporting

C-2.15 ENVIRONMENTAL PROTECTION

C-2.15.1 Compliance C-2.15.2 Permits and Licenses C-2.15.3 Training C-2.15.4 Assignments C-2.15.5 Spill Reporting C-2.15.6 Spill Remediation Supplies

C-2.16 SECURITY

C-2-16.1 General C-2.16.2 Information Security C-2.16.3 Physical Barriers C-2.16.4 Patrols and Guards C-2-16.5 Monitoring/Reporting

C-2.17 PROPERTY INVENTORY AND ACCOUNTABILITY

MCAS Yuma, N62974 iii

C-2.17.1 Joint Inventory C-2.17.2 Disposition of Government Property C-2.17.3 Annual Property Inventory

C-2.18 USE OF GOVERNMENT FACILITIES

C-2.18.1 Use, General C-2.18.2 Parking

C-3.0 CONTRACTOR-FURNISHED EQUIPMENT

C-3.1 EQUIPMENT AND TOOLS

C-3.1.1 Equipment and Tools, General

C-3.2 VEHICLES

C-3.2.1 Standards C-3.2.2 Prime Mover, Trucks and Tractors C-3.2.3 Refuelers C-3.2.4 Defuelers C-3.2 5 Ground Fuel Delivery Trucks C-3.2.6 Used Oil (Fuel) Truck C-3.2.7 Recyclable/Recycled Jet Fuel Truck C-3.2.8 Vacuum Truck C-3.2.9 Utility Vehicles

C-3.3 RECORDS, INSPECTIONS AND DISPOSITION OF PROPERTY

C-3.3.1 Records, General

C-3.4 OTHER CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES

C-3.4.1 General

C-3.5 UNIFORMS AND PROTECTIVE EQUIPMENT

C-3.5.1 Uniforms and Protective Equipment, General

C-4.0 LOGISTICS SUPPORT, COST REIMBURSABLE

C-4.1 COST REIMBURSEMENT

C-4.1.1 Cost Reimbursement, General C-4.1.2 Reimbursement for Allowable, Allocable, and Reasonable Cost C-4.1.3 Allocation of Costs

C-4.2 SERVICES REQUIRING A TASK ORDER

C-4.2.1 Contractor Purchasing System C-4.2.2 Maintenance and Repair by Task Order

STATION ORDER 10345.1K PRIORITIES AND PROCEDURES FOR AIRCRAFT REFUELING, DEFUELING

AND BULK STORAGE PLANT OPERATIONS AND MAINTENANCE

TABLE 1 HOURS OF OPERATION

TABLE 2 SQUADRONS AND AIRCRAFT ASSIGNED

TABLE 4 TRAINING REQUIREMENTS

TABLE 5 SAFETY PLAN

TABLE 6 ENVIRONMENTAL PROTECTION

TABLE 7 SECURITY MEASURES

APPENDIX A GOVERNMENT FURNISHED FACILITIES

APPENDIX B GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES, AND SERVICES

APPENDIX C DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

APPENDIX D REFERENCE DOCUMENTS

APPENDIX E MAPS

APPENDIX F QUALITY SURVEILLANCE PROGRAM

MCAS Yuma, N62974 iv

Notes Words, phrases, references, and notations highlighted in medium blue and underlined are hypertext or links to the area of the PWS being referenced. Holding down the control, CTRL, key, point to and click (left mouse button) to jump to that area or referenced. For instance, holding down the control, CTRL, key, point to and click on Table 1, Hours of Operation, to quickly get to and view that table. To return to your original point (here), hold down the ALT key and press the back (left) arrow key. Note that the hypertext turns a medium violet once it has been used; however, it can be use as often as needed. It will return to medium blue once you save, close, and reopen the file.

In the draft, words, phrases, and sections highlighted in red refer to outlying NALF and NOLF activities. Delete such references if not applicable. In the final, all such highlighting will disappear.

If applicable, words, phrases, and sections that may be highlighted in double underlined blue refer to cryogenic operations. Delete such references if not applicable.

Sections highlighted in yellow represent issues regarding equipment and components, software, or policy that may or may not be applicable, required, or desirable at the specified locations but are included for review. On review and discussion, these items may be deleted or modify as applicable.

References in black, italic, underline text, Exhibit of Fuel Services for instance, are references, enclosures, or attachments that are not linked as hypertext.

MCAS Yuma, N62974 1

C-1.0 GENERAL

C-1.1 Description C-1.1.1 Responsibilities: This Performance Work Statement (PWS) is established to identify the responsibilities of the Alongside Aircraft Refueling Contract (AARC) service provider, hereafter referred to as the Contractor, to manage, maintain, and operate, to the extent or limits outline herein, Government owned fuel facilities and equipment at Marine Corps Air Station (MCAS) Yuma (Yuma International Airport), AZ, hereafter be referred to as MCAS Yuma.

Furthermore, this PWS outlines the Contractor’s responsibility to furnish, manage, operate, and maintain mobile fuel servicing equipment required to provide aviation fuel services and indirect fuel services necessary to support the aircraft assigned to and those as may transit, deploy to, or exercise from MCAS Yuma.

Tank 312 (left), new tanks 336 and 337 (center and right front), and the KMEG tanks (right rear).

C-1.1.1.1 Outlying Areas: Cannon Air Defense Complex, Site P1-11, hereafter referred to as Site P1-11, lies approximately seven miles east of MCAS Yuma on County Road 14. All product and services are currently provided by the assigned units. At present the service station, JP8 for tactical vehicles, is out of service. However, ground fuel and used oil support services outlined herein may be required and shall be a responsibility of the Contractor. All requirements, specifications, standards, policies, and doctrine identified herein and applicable to MCAS Yuma also apply to the fuel support mission at Site P1-11.

C-1.1.2 Facilities, General: The MCAS Yuma fuel facility is a compact system consisting of bulk storage and day tanks connected to a rotary wing direct refueling system and components necessary to receive, hold, and dispense aviation fuel products identified herein. See section C-1.6.3, Outlook, regarding the construction of a four lane fixed wing direct refueling facility in FY08. Jet fuel is supplied by pipeline from the Kinder Morgan Energy Group (KMEG) tank farm that lies adjacent to the MCAS Yuma facility. Bulk ground fuel tankage consists of several vaulted tanks for automotive gasoline (MUR), bio-diesel, B-20 (BDI), and a Bryant tank for jet fuel (JP8) used in tactical vehicles. An older three tank system for used oil is also located within the bulk storage compound. The automated service station pumps lie outside the fence line of the storage area and are supplied by the vaulted ground fuel tanks. The Contractor dispatch center, driver’s ready room, offices space, and the contractor managed fuel laboratory are located in Bldg. 311 at the southwest corner of the fuel farm compound. The Contractor’s maintenance area is at Bldg. 314, a semi-enclosed canopy, is located at the northwest corner of the compound.

C-1.1.2.1 Outlying Area Facilities, General: Fuel facilities at Site P1-11 consist of an out of service 10,000-gallon underground tank/Tactical Fuel Service Station. See section C-1.6.3, Outlook, regarding proposed project at Site P1-11.

C-1.2 Mission C-1.2.1 Mission Support Functions: MCAS Yuma and its outlying area are pilot training facilities that serve as the host to the Marine Corps Weapons Tactical Instructor (WTI) course as well as other scheduled training exercises. In

MCAS Yuma, N62974 2 support of the base and its training missions, the Contractor shall be responsible for the following fuels management functions.

Bulk product, aviation and ground fuel, receipt, storage, handling, and issue operations Fuel dispatch function to include and input of data to the Fuels Automated System (FAS) and export of files to the FAS Enterprise System (FES) Fuel services (issue and defuel) of aviation fuels to aircraft, ground support equipment, and facilities using mobile refuelers/pantographs and fixed direct refueling/pantograph systems Fuel services (issue and defuel) of ground fuel products via mobile fuel servicing trucks The testing, collection (defuel) by truck, storage, handling, and disposal of used oil The collection (defuel) by truck, storage, processing, and reissue by truck of recyclable/recycled jet fuel as well as the recovery of product captured in containment and recovery tanks The operation of manual/automated service stations to include receipt of products Product quality surveillance, sampling and testing, and fuel laboratory operations All associated inspections, preventive maintenance (PM), and operator maintenance (OM) applicable to the petroleum systems and documentation of all inspections, PM/OM, and other maintenance, and repair actions. These actions shall include the installation, administration, and upkeep of an automated preventive maintenance program and other software as may be specified herein.

C-1.2.2 Mission Support Responsibility: The receipt and internal handling of petroleum products, to include the function outlined herein, and the delivery of petroleum products to units assigned to or as may transit, deploy to, or take part in exercises at MCAS Yuma shall be the responsibility of the Contractor.

C-1.2.2.1 Mission Support, Outlying Areas: The Contractor shall provide fuel support as outlined within the terms, specifications, and conditions of this PWS at Site P1-11.

C-1.3 Contract Performance C-1.3.1 Performance: The Contractor shall perform the tasks identified herein and achieve the performance standards outlined for each task. The Contractor shall, as outlined in section C-1.4, Detailed Plans, submit plans that demonstrate its capability to meet all performance standards and comply with all applicable Federal, state, and local laws, DOD policy, instructions and regulations, and MCAS Yuma station orders and guidelines. Except as specified herein, the Contractor shall be responsible for obtaining computer access to or providing printed copies of all Federal and state laws, regulations, codes, and commercial/civil guidelines, including changes thereto, that are applicable, required to the performance of this contract. As noted in Appendix D, Reference Documents, the contracted activity will provide a single copy of applicable DOD, Service, and local instructions, and changes thereto required under this contract.

C-1.3.1.2 Failure to Perform: Failure to perform, a missed response to request for services resulting in a late or missed launch of an aircraft for example, may result in remedial actions by the Government. Failure to perform that results in circumstances that cannot be quantified as a dollar value may result in the issuance of a Contract Deficiency Report (CDR) that defines the specific failure to perform, requests the Contractor investigate and document the circumstances, and instructs the Contractor to fully document a course of action that will preclude a reoccurrence. Specific failure to perform that can be quantified in terms of dollars, negligence resulting in a fuel spill and Government provided environmental cleanup actions for instance, may result in the issuance of a Contract Deficiency Report (CDR), an adjustment to the Contractor monthly invoice, or both. In all cases, documentation relevant to the failure to perform will be retained by the Government and may be considered during assessments of performance applicable to incentive awards and past performance evaluations.

C-1.3.2 Surveys: In addition to the documentation generated under Appendix F, Quality Surveillance Program, and the above, the Government may perform customer satisfaction surveys which may be used as part of the assessment of contract performance. The Government has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.3.3 Drug Free Workplace: The Contractor shall establish and maintain a Workplace Drug Testing Program that is in compliance with the Mandatory Guidelines for Federal Workplace Drug Testing Programs as outlined by Executive Order 12564 of September 15, 1986 and Section 503 of Publication 100-71, 5 USC Section 7301 note, the Supplemental Appropriation Act for fiscal year 1987 dated 11 July 1987.

MCAS Yuma, N62974 3

C-1.4 Detailed Plans C-1.4.1 Plans, General: The Contractor shall submit detailed plans to the Government for review and acceptance.

The required plans library shall address the full range of fuel management and operations issues applicable to the contracted fuel functions at MCAS Yuma Site P1-11. On acceptance, all plans shall be incorporated into the contract; however, each plan is a dynamic document that may require review and updating over the course of the contract.

C-1.4.2 Plans Submission: As specified by Clause L2.31, Proposal Format and Content (Navy) (DESC January 2004), summary plans shall be submitted for review during the technical evaluation phase of the solicitation process. Completed plans shall be submitted to the contracted activity as outlined in the bold italics sentence of each of the following plan requirement statements. For those plans not required until after the contract start date, the Contractor shall comply with existing Government practices and procedures during the initial performance period.

C-1.4.3 Plans Library: Once the entire plans library is compete, the Contractor shall provide a complete copy of the plans library on Compact Disc (CD-R) in Adobe Portable Document File (pdf) format to the contracted activity COR, NOLSC Petroleum N423B, and the DESC-FBP contracting specialist responsible for contract administration.

C-1.4.4 Required Plans: In order of importance, twelve (12) specific plans, are required.

C-1.4.4.1 Staffing Plan: The Staffing Plan, is a comprehensive outline and matrix, see the manning matrix in Clause L2.31, Proposal Format and Content (Navy) (DESC January 2004), of the management and labor force, to include sub-contracting, required to successfully complete the tasks specified herein. The plan shall include a detailed organization chart reflecting the number of employees identified by the position codes specified in section C-1.8.1.3, Terms and Titles, whether they are full/part time employees, a manning matrix ultimately defining manning in terms of full time equivalents (FTEs) for a typical seven day, non-holiday work week, and a duty description; see section C-1.9, Manning and Qualifications, of the various employees that will perform the tasks described and outlined herein. Resumes for the Corporate Executive Officer (CEO), the Site Manager, and the Assistant Site Manager (ASM) shall be included in the plan. The complete Staffing Plan, the final of which is mutually agreed to during the technical evaluation process and outlined in the final revised offer, shall be submitted to the contracted activity, DESC-FPB, and NOLSC Petroleum N423B within 15 calendar days after the contract award date.

C-1.4.4.2 Equipment Provisioning Plan: As outline in section C-3.0, Contractor Furnished Equipment, the contractor shall provide the types of vehicles necessary to support the workload at the locations identified under this contract.

In addition, other major equipment items, i.e., powered grounds maintenance equipment, computers systems, office machines, and other machine/equipment items, deemed necessary to the undertake the level of support required, shall be identified and included in the Equipment Provisioning Plan. The plan, a complete list of the major vehicle and equipment items to be provided, shall include details regarding the make, model, and year of all vehicles (see the vehicle identification matrix in Clause L2.31, Proposal Format and Content (Navy) (DESC January 2004)) and indicate the day or date relevant to the start of the contract, all listed equipment will be at the contract site. The complete plan (list), the final of which is mutually agreed to during the technical evaluation process and outlined in the final revised offer, shall be submitted to the contracted activity, DESC-FPB, and NOLSC Petroleum N423B within 15 calendar days after the contract award date.

C-1.4.4.3 Maintenance Plan: Government furnished property, facilities, and equipment is identified in Appendix A and B. The maintenance requirements applicable to such facilities and equipment are listed in section C-2.12, Preventive Maintenance – Facilities and Equipment. The Contractor shall, to the extent or limit of the maintenance requirements established, publish a plan for the use, protection, maintenance, repair, and preservation of the property identified. The Maintenance Plan, to include the installation and use of a Contractor furnished automated preventive maintenance program, shall clearly outline the procedures for planning, programming, accomplishing, documenting, and reporting all maintenance actions. Maintenance as may be directed under section C-4.2, Services Requiring a Task Order, shall also be covered. The Maintenance Plan, a dynamic document, will be continuously monitored over the course of the contract and needed changes resulting from regulatory changes, system upgrades/replacement, or the deactivation of systems, communicated to the Contractor through the Contracting Officer. Any Contractor provided/installed PM program software shall become Government property on termination of the contract. All PM reports, listings, and records generated will become Government property at the time they are generated. The complete Maintenance Plan, to include a copy of all maintenance action forms, listings and reports to be generated by the computer based preventive maintenance program, shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.4 Product Quality Surveillance Plan: A comprehensive fuel quality surveillance plan to ensure that petroleum products placed in the care of the Contractor are properly handled, remain on-specification, and are ready for issue. The plan shall include policy and procedure regarding product sampling and testing at the level applicable to the specified fuel laboratory. Furthermore, the plan shall elaborate on the documentation of samples taken and tests

MCAS Yuma, N62974 4 performed,performed reports and records keeping, the submission of correlation samples and samples requiring increased levels of testing, and actions to be taken in case of unacceptable test results. The plan, to include the provisioning of materials specified within the PWS, shall fully outline Contractor responsibilities for product quality surveillance. The complete Product Quality Surveillance Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.5 Inventory Control and Accountability Plan: A comprehensive and detailed plan to ensure Contractor compliance with the inventory, accounting, reporting, and accountability applicable to the level of tasking outlined in the PWS. Depending on the level of work required, the Contractor shall elaborate on the requirements of DOD 4140.25M, DOD Management of Bulk Petroleum Products, Natural Gas, and Coal, Navy instructions and regulations, and local policy applicable to the contracted activity. Contractor performance with regard to the Fuels Automated System (FAS), the FAS Enterprise Server (FES), and other fuel accounting system requirements as outlined in section C-2.9, Inventory, Accounting, and Administration, shall also be portrayed. The complete Inventory Control and Accountability Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.6 Contract Compliance Plan: Pursuit to the provisions of Clause E5.03, Inspection of Services – Fixed Price (August 1996), the Contractor shall provide a comprehensive and detailed plan that will ensure contract compliance. The plan, the application of an internal, self-inspection and reporting system acceptable to the Government, shall addresses methods for meeting the performance standards established by the contract. The complete Contract Compliance Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.7 Contract Contingency Plan: The Contract Contingency Plan shall outline the Contractor’s plan of actions to ensure there are no significant interruption of services resulting from labor disputes, catastrophic failures of equipment, or the reaction to natural disasters/emergencies for which the Contractor is tasked to provide services. The plan shall provide specific details regarding labor issues as may result from potential strike actions, military contingency and war time manning requirements, and subcontracting as may be required to meet emergent manning requirements. New or used, the equipment offered represents an asset commitment which could be difficult to replace. With regarding to the aviation and ground fuel servicing equipment offered and put in place at contract start up, the Contractor shall provide a detailed plan outlining specific actions to be taken to facilitate the immediate repair or replacement of a single piece of equipment anticipated to be out of service for more than seven (7) consecutive days. The plan shall also address the failure of multiple pieces of equipment and outline a resolution that provides for uninterrupted mission support. The Contractor shall be fully responsible for repairing or replacing inoperable equipment and/or obtaining additional equipment and manpower required to carry out day-to-day and contingency operations. Upgrading or modifying equipment to meet specific off station and public, over-the-road requirements, licensing or obtaining permits for equipment and the licensing of personnel to operate on public roads, and the adherence to all insurance requirements shall be the responsibility of the Contractor. The complete Contract Contingency Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.8 Environmental Protection Plan: As outlined in section C-2.15, Environmental Protection, the Contractor shall submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. Issues, to include but not necessarily limited to, the assignment of personnel, responsibilities of first responders, training and qualification applicable, and the level of provisioning and care regarding environmental materials shall be outlined. All applicable DOD and USN regulations and Federal, state and local laws apply. The complete Environmental Protection Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.9 Training Plan: The Contractor shall publish a comprehensive plan outlining training and objectives as set forth in section C-2.13, Training and Records Keeping. The plan shall list course and subject titles of materials to be used, provide a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance. Training, documentation, and certifications required by state and local governments, a Marine Terminal Operator for instance, shall also be included. The complete Training Plan shall be provided to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.10 Fuel Safety Plan: As reflected in section C-2.1, Safety Program, the contractor shall provide a detailed plan outlining the fuel systems applicable to the contracted location, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Material Safety Data Sheets, and guidelines regarding the safe handling of such products shall be maintained and updated over the course of the contract. The complete Fuel Safety Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

MCAS Yuma, N62974 5

C-1.4.4.11 Security Plan: A detailed Security Plan as called for in section C-2.16, Security, shall clearly identify Contractor responsibilities for maintaining the security of Government facilities, equipment, data processing computer systems, and materials, as well as any Contractor furnished equipment, tools, and materials. The complete Security Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.12 Transition Plan: A plan outlining the transition of responsibilities from one workforce to another, i.e., Government managed (military/civil service) workforce to a contracted workforce or contractor to contractor, shall be submitted in response to the solicitation. The plan, an outline of the assumption of duties and responsibilities by the successful Contractor, shall provide a timeline from the contract award date to a date well into the contract that details specific actions to be taken to assume managerial control, i.e., the dates the transition team, management, and workforce will be in place, the specific positions/skills that will make up the transition team, and other vital issue such as, but not necessarily limit to, the dates by which equipment will be in place, the submission of applications for background investigations, and transition training such as FAS, FES, or ABO analyzer (cryogenic) training, as may be required. During the transition period, MCAS Yuma Fuel Management/COR will assist the Contractor in accomplishing a joint facilities turnover inspection as outline below. The extent of the incumbents plan may be limited to a statement of understanding should there be no significant changes to management/manning, equipment, and known mission support requirements. A proposed (draft) Transition Plan shall be submitted with the offeror’s (including the incumbent) initial technical proposal. The successful offeror shall submit a copy of the complete (final) Transition Plan to the contracted activity, DESC-FPB, and NOLSC Petroleum N423B within 15 calendar days after the contract start date.

C-1.5 Contract Turnover C-1.5.1 Access: In the event of a Contractor change/turnover, the successor (incoming) contractor shall be granted access to the base and all contracted facilities and Government equipment to survey all such facilities and equipment and to observe operations necessary to the drafting of the detailed plans required under section C-1.4, Detailed Plans. During the last two weeks of the expiring contract, the outgoing Contractor shall permit personnel of the incoming Contractor access to all contracted facilities to observe ongoing operations, to position and prepare equipment, and to brief and train new personnel.

C-1.5.2 Assistance: During the last four (4) days of the expiring contract, the incoming Contractor shall be provided assistance by the outgoing Contractor and the COR in accomplishing a joint facility and equipment turnover inspection. The inspection shall provide for a facilities walk-through and property inventory (validation/update of Appendixes A, Government Furnished Facilities and Appendix B, Government Furnished Equipment, Supplies, and Services), product sampling and testing, and a complete product inventory. In addition, the outgoing Contractor, the company responsible for the operation, care, and maintenance of the facilities, shall man all such facilities to dispense products to or receive returns to bulk from the incoming Contractor. Furthermore, the incoming Contractor shall provide a dedicated work party fully capable of operating the fuel servicing equipment being provided and to assist the NOLSC Petroleum and DESC post award inspection team to accomplish the equipment inspection outline in section C-3.3.1.2, Equipment Inspection.

C-1.6 Planning Information C-1.6.1 Workload: The Exhibits of Fuel Services, a series of information worksheets, illustrate the known fuel workload factors applicable to MCAS Yuma and its outlying fields. As depicted, the Contractor shall plan to undertake fuel servicing and defuel operations, ground fuel delivery, used oil collection/disposal, recyclable jet fuel collection/redelivery, and vacuum truck operations as defined by and within the time frames established by Table 1, Typical Hours of Operation.

C-1.6.2 Information: Workload requirements regarding specific fuel services, i.e., the servicing of aircraft (issue and defuel) and any corresponding top off and returns to bulk operations, are quantified to the extent practical in the various sub-sections of C-2.0, Specific Tasks. The Exhibit of Fuel Services provides a more detailed view of products issued, defueled, and handled (throughput). Aviation fuel services by truck in terms of average and total services by hour, day, and month are provided. Unforeseen workloads such as disaster or contingency support operations of any type are not quantified. The data outlined in the Exhibit of Fuel Services is historic information provided to serve as the planning baseline for the fuel services functions. Based on this historic information and real time flight operations schedules, aircraft/squadron deployments, exercise and training schedules, known and scheduled recurring events, and air shows or public events scheduled by the base, the Contractor shall be fully responsible for adjusting levels of and providing personnel and equipment to meet workload demands for day-to-day flight operations, exercises, air show or public event, and other real time workload variances that may affect fuel servicing operations. It shall be the Contractor’s responsibility to establish business relationships with base organizations, squadrons, and personnel, i.e., Air Operations, the Transient Line, tenant and deployed squadrons, and others who may require fuel support to identify workload requirements reflected by daily flight

MCAS Yuma, N62974 6 schedules, exercise/deployment schedules, and known scheduled or recurring events the contractor will be responsible for supporting, and to request correspondence regarding all such events. Note that MCAS Yuma is a Prior Permission Required (PPR) activity; therefore the Contractor should have access to workload information essential to staffing at the level of manning required.

C-1.6.2.1 Scheduled and Recurring Event: Bases supporting known, scheduled, and recurring event, i.e., annual helicopter fly-ins, tactical training and competition events, or air shows as noted below, will, to the extent possible and practical, provide the Contractor documented information outlining anticipated dates, number and type aircraft, number of anticipated sorties, and historical information regarding aviation and ground fuel requirements. To the extent practical, the Contractor will be given access to event planning meetings. In concert, the Contractor shall fully document all services provided for all specified events. An event specific report as well as specific notes and highlights within the Exhibit of Fuel Services format shall be provided. The following recurring events are scheduled at MCAS Yuma.

Weapons & Tactics Instructor (WTI) Course : A semi-annual six week weapons and tactics course requiring fuel support for the three and a half week flight phase of the course. Note the supplemental fuel support manning as outlined below.

Desert Talon: A semi-annual two and a half week desert training exercises designed to acclimated participants to the desert environment. Note the supplemental fuel support manning as outlined below.

C-1.6.2.1.1 Supplemental Exercise Manning: Supplemental exercise manning is defined as the fuel support requirements and cost over and above that required for typical day to day fuel support operations of assigned unit at MCAS Yuma. Supplemental manning is applicable only to exercise and deployed unit support, may encompass additional night shift manning, enhanced weekend manning, and additional fuel support activities at the Rotary and Fixed Wing direct refueling systems that fall outside the times reflected in Table 1, Typical Hours of Operation. Actions directed by the Government or taken by the Contractor that do not result in additional labor or extended hours of operation, the continuous manning of storage during normal duty hours, to monitor or assist other maintenance contractors for instance, will not be considered supplemental manning.

C-1.6.2.1.2 Authority: The Commanding Officer or designate representative will approve the request or requirement for supplemental manning. Except as provided herein, all supplemental manning shall be approved prior to retaining employees or calling additional personnel to work. Copies of the supplemental manning approval form/letter and individual time cards that show the supplemental work hours shall support all invoices for supplemental manning.

C-1.6.2.2 Air Show AVGAS Services: MCAS Yuma may, on occasion, sponsor an air show. Given the air show dates and base/COR tasking as outlined in section C-4.2, Services Requiring a Task Order, the contractor shall, by whatever means deemed most cost effective to the Government, plan for and support all AVGAS requirements. The Contractor shall provide the equipment; see section C-3.2.3, Refuelers, or sub-contract for the services required. In either case, the Contractor shall arrange for the quality surveillance of the product supplied, the servicing of aircraft as required, the post air show disposition of residual product, and the disposition (removal from the base) of contractor provided/sub-contracted equipment. Contractor manpower cost applicable to this tasking shall be included in CLIN 0001. AVGAS equipment, product, and associated service costs applicable to the specified air show will be reimbursable items as tasked under section C-4.2, Services Requiring a Task Order.

C-1.6.3 Outlook: Discussions with Air Operations, Supply, and Fuels Management regarding the current and future mission of MCAS Yuma and Site P1-11 indicate there are no known or anticipated changes in assigned units or to the mission or flight operations. This outlook does not however preclude fundamental changes in mission, flight-training schedules, and assignment of units as may be undertaken by the Department of Defense, the Navy, or other agencies that may be tasked to operate from MCAS Yuma. Know changes in system configuration and construction projects that may result in changes to the workforce and result in contract modifications are outlined below. The Contractor will be notified as the requirement for long-term changes are made known and contract adjustments are deemed necessary and appropriate.

Site P1-11 Service Station Project, FY09: Proposed project to install two (2) vaulted JP8 tanks to service as a service station for tactical equipment assigned to the P1-11 site.

MCAS Yuma Service Station Project, FY09: Proposed modernization of the MCAS service station facility.

Upgrade truck receipt header, FY09: Proposed installation of a truck receipt header to facilitate the receipt of JP8 from commercial tank trucks.

Fixed Wing Direct Refueling System, FY08: Funded and scheduled installation of a four lane direct refueling facility for the servicing of fixed wing aircraft.