SP_Landscape Materials_Text_2026-0107...docx

STATE OF ILLINOIS

SPECIAL PROVISIONS

IDOT District 3

LANDSCAPE MATERIALS SUPPLY

DESCRIPTION:

This contract shall consist of supplying landscape materials on an as-needed basis, including mulch, stone, fertilizers, soil amendments, engineered soil, erosion blanket, seed, and plants.

TERM OF SERVICE:

Begin Date: 07/01/2026 End Date: 06/30/2027

EXPERIENCE:

All materials shall be provided by a Vendor with at least three (3) years of documented experience in the supply of landscape materials.

VENDOR LOCATION:

The intent is to have IDOT pickup the majority of landscape materials being supplied, therefore the successful vendor shall be located and/or have material pickup sites located within a two (2) hour drive time of Ottawa, Illinois (approximately 90 miles). Material pickup sites shall be manned and have the ability to safely load IDOT trucks or trailers with the ordered material (i.e. on-site supplier-operated forklifts, bucket loaders, etc.)

SOIL BID ITEMS

BID ITEM #2 – SOIL – Topsoil: Provided per EACH cubic yard, minimum order of 5 cubic yards (Standard Specification 1081.05).

BID ITEM #3 – SOIL – Pulverized Topsoil: Provided per EACH cubic yard, minimum order of 5 cubic yards (Supplements Standard Specification 1081.05).

Minimum organic matter shall be 5.0%, minimum sand/small gravel content shall be 35%, and maximum clay content shall be 25%. If necessary, compost, southern pine bark fines, and/or FA 2 sand can be added and mixed with the base topsoil by a precision mix plant facility to achieve these requirements.

100% shall pass the No.10 (2.00 mm) sieve.

BID ITEM #4 – SOIL – Engineered Soil: Uniform in composition, dry, and fully mixed by a precision mix plant facility. Provided per CUBIC YARD, minimum order of 5 cubic yards.

Engineered soil mixture shall be the “Garden Mix” as manufactured by Midwest Trading Horticultural Supplies, Inc. or equal approved by the Roadside Management Specialist and shall roughly contain:

SOIL AMENDMENTS BID ITEMS

BID ITEM #5 – SOIL AMENDMENTS – Blended Fertilizer: A blended “starter” fertilizer with a nutritional analysis of 18-24-6, such as “Lawn Starter Fertilizer” manufactured by Sta-Green or equal approved by the Roadside Management Specialist. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #6 – SOIL AMENDMENTS – Elemental Sulfur – Water degradable product with a minimum 90 percent Sulfur, pelletized with 90 percent passing through No. 50 (0.30 mm) sieve. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #7 – SOIL AMENDMENTS – Gypsum – Derived from mined Gypsum with a minimum 90 percent Calcium Sulfate, pelletized with 90 percent passing through No. 50 (0.30 mm) sieve. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #8 – SOIL AMENDMENTS – Hi-Cal Lime – Pulverized limestone with a minimum 30 percent Calcium, pelletized with 90 percent passing through No. 50 (0.30 mm) sieve. Ground dolomitic limestone is not acceptable. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #9 – SOIL AMENDMENTS – Monoammonium Phosphate (MAP) 11-52-0. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #10 – SOIL AMENDMENTS – Sulphate of Potash (SOP) 0-0-50. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #11 – SOIL AMENDMENTS – Mycorrhizal Inoculants – Granular form of endomycorrhizal inoculum that are prepared for direct soil application. Product shall contain a minimum of 33.1 propagules/gram of live Glomus intraradices spores, 33.1 propagules/gram of live Glomus mosseae, 33.1 propagules/gram of live Glomus aggregatum, and 33.1 propagules/gram of live Glomus etunicatum, such as MycoApply Endo or equal approved by the Roadside Management Specialist. Spores shall be pelletized in a clay carrier; certifications of live spore analysis shall be supplied to the District. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #12 – SOIL AMENDMENTS – Slow-Release Organic Nitrogen Fertilizer with Iron – 6-2-0 (4Fe) organic fertilizer with minimum 2.5% Iron and all nutrients derived from biosolids. Such as “Milorganite” or equal approved by the Roadside Management Specialist. Provided per POUND, maximum per bag size of 50 pounds, minimum order of 50 lbs.

BID ITEM #13 – SOIL AMENDMENTS – Fertilizer Tablets: Slow-Release Organic Fertilizer Tablets with a nutritional analysis of 12-8-8 designed to fertilize trees and shrubs for up to two years without reapplication, provided in a box, bag, or bucket type container. Tablets shall include fertilizer, rhizosphere bacteria, and biostimulants that improve fertility in the root zone of planted/transplanted trees and shrubs. At a minimum, rhizosphere bacteria shall include 90,000 cfu/gram of live Bacillus licheniformis, 90,000 cfu/g of live Bacillus megateriaum, 90,000 cfu/g of live Bacillus pumilus, 90,000 cfu/g of live Bacillus subtilis, 20,000 cfu/g of life Paenibacillus azotofizans, and 20,000 cfu/g of live Bacillus polymyxa. Approximately 20 tablets per LB. Such as “Root Healthy Start Tablets” or equal approved by the Roadside Management Specialist. Provided per POUND, maximum per container size of 25 pounds, minimum order of 25 lbs.

DECORATIVE STONE BID ITEMS

BID ITEM #14 – DECORATIVE STONE – River Rock: Rounded, multi-colored stones to be provided per TON. At a minimum the River Rock shall meet the following:

Screened to 1.5” minimum and 2.5” maximum sizes.

Washed clean, free from sediment, sand, dirt, roots, or other debris.

BID ITEM #15 – DECORATIVE STONE – Granite Boulders: Smooth, rounded, glacially deposited, multi-colored boulders to be provided per TON. At a minimum the Granite Boulders shall meet the following:

Screened to 3” minimum and 9” maximum sizes.

Washed clean, free from sediment, sand, dirt, roots, or other debris.

MULCH BID ITEMS (Replaces 1081.06(b) of the Standard Specifications).

When requested, the Vendor shall submit mulch samples to the Roadside Management Specialist at no additional cost.

BID ITEM #16 – MULCH – Granular: A granular mulch made from recycled wood and cellulose fibers, such as Seed Aide Cover Grow manufactured by Profile or equal approved by the Roadside Management Specialist, provided per POUND. At a minimum the mulch shall meet the following:

Dry applied pellets that can be installed utilizing a drop spreader.

Mulch shall be made from a minimum 35% thermally processed wood fiber, 55% cellulose fiber, and a wetting agent including high-viscosity colloidal polysaccharides.

Mulch shall be provided in bags with a maximum per bag size of 50 lbs, minimum order of 50 lbs.

BID ITEM #17 – MULCH – Shredded Hardwood: Shall be “Blended Hardwood Mulch” as manufactured by Midwest Trading Horticultural Supplies, Inc. or equal approved by the Roadside Management Specialist, provided per EACH cubic yard. At a minimum Shredded Hardwood Mulch shall meet the following standards:

Mulch shall be a blend of double ground 100% shredded hardwood tree species bark mixed with other double ground local forest products such as wood fiber and/or leaves.

Following the grinding process, mulch shall be screened to a finished size of two inches (2”) and smaller.

Mulch shall be made from natural materials and shall not contain dimensional lumber, fence panels, pallet wood, or other recycled wood products and shall be free of undesirable seeds, large chunks of debris, soil, and moldy chunks.

Mulch shall be dark brown in color resulting from a minimum three (3) month natural aging process after grinding, artificial color enhancements or dyes are not acceptable.

BID ITEM #18 – MULCH – Engineered Wood Fiber (EWF): Shall be “Nature’s Blanket” as manufactured by Homer Industries or equal approved by the Roadside Management Specialist, provided per EACH cubic yard. At a minimum Engineered Wood Fiber shall meet the following standards:

Meet or exceed ASTM F-1292 and ASTM F-2075 standards and shall be ADA compliant.

Following the grinding process, mulch shall be screened to a finished size of two inches (2”) and smaller.

Mulch shall be made from natural materials and shall not contain dimensional lumber, fence panels, pallet wood, or other recycled wood products and shall be free of undesirable seeds, large chunks of debris, soil, twigs, leaves, and moldy chunks.

BID ITEM #19 – MULCH – Processed Wood Chips: Shall be “Whole Tree Chips” as manufactured by Homer Industries or equal approved by the Roadside Management Specialist, provided per EACH cubic yard. At a minimum Processed Wood Chips shall meet the following standards:

Following the grinding process, mulch shall be screened to a finished size of two inches (2”) and smaller.

Mulch shall be made from natural materials and shall not contain dimensional lumber, fence panels, pallet wood, or other recycled wood products and shall be free of undesirable seeds, large chunks of debris, soil, twigs, leaves, and moldy chunks.

BID ITEM #20 – MULCH – Rubber Playground: Shall be “KinderMulch Playground Rubber Mulch” as manufactured by Recycled Rubber Products or equal approved by the Roadside Management Specialist, provided per TON. At a minimum Rubber Playground Mulch shall meet the following standards:

Following the grinding process, mulch shall be screened to a finished size of three quarters of an inch (3/4”) and smaller.

Mulch shall be non-toxic, IPEMA certified, ADA compliant, 99.9% free of metal, and meet or exceed ASTM F-1292 and ASTM F-1951 standards.

Vendor shall warranty that the mulch color will not wash off, rub off, or stain cloths for a minimum of twelve (12) years following purchase.

The color shall be “Onyx Black” or equal approved by the Roadside Management Specialist.

BID ITEM #21 – MULCH – Composted Leaf: Product shall be comprised of deciduous leaf material that has been produced in an Illinois Environmental Protection Agency (IEPA) regulated facility in accordance with the IEPA requirements and shall be provided per EACH cubic yard. Mulch shall be mature (actively composted for six months minimum at a temperature slightly above air temperatures) and humic (organic material that is no longer rapidly degrading). Mulch shall be ground to a medium to fine texture, placed in windrows for composting and shall be naturally heated to ensure that harmful pathogens and weed seeds present have been rendered inert. Mature leaf mulch shall be a dark, friable, partially decomposed substance that has an earthy odor. Prior to shipping the mulch shall be screened to ensure a high-quality end product, visible fibers should be short and dark with no discernable particles of leaf material. Mulch shall be free of undesirable seeds, large chunks of debris, soil, and moldy chunks. Mulch shall conform to the following:

Organic Content – 25% to 100% by dry weight, does not contain fecal coliform populations exceeding 1000 MPN per gram of total solids (dry weight basis).

Natural Inert Material – s <5% by dry weight of woody or green yard debris material.

Man-Made Inert Material - <1% by dry weight of man-made materials; mulch shall be free of any materials which pose a definite hazard to human health due to physical characteristics, such as glass or metal shards.

Bulk Density – 630 to 812 kg/m3.

Moisture Content – 30% to 60% by total weight.

Maximum particle length of four inches (4”), with 100% passing a one-half inch (1/2”) sieve and 0% passing a No. 16 sieve.

HERBICIDE ADDITIVES BID ITEMS

BID ITEM #22 – HERBICIDE ADDITIVES – Spray Pattern Indicator: such as Super Signal Blue or equal approved by the Roadside Management Specialist, shall be a super concentrated, temporary, and nontoxic blue spray pattern indicator provided per GALLON. Spray pattern indicators shall be formulated to provide visual evidence of where a spray application has been made, to dissipate with sunlight or moisture, and to not permanently stain vegetation, soil, or human skin. Minimum order will be 4 gallons.

EROSION CONTROL BID ITEMS

BID ITEM #23 – EROSION CONTROL – Wood-fiber Excelsior Mat: Such as American Excelsior Company Curlex or equal approved by the Roadside Management Specialist, provided per ROLL. Minimum roll size of 50 square yards, minimum blanket width of 4 feet.

BID ITEM #24 – EROSION CONTROL – Single Net Knitted Straw Mat: Such as North American Green S-75 or equal approved by the Roadside Management Specialist, provided per EACH roll. Minimum roll size of 100 square yards, minimum blanket width of 8 feet.

BID ITEM #25 – EROSION CONTROL – Double Net Knitted Straw Mat: Such as North American Green S-150 or equal approved by the Roadside Management Specialist, provided per EACH roll. Minimum roll size of 100 square yards, minimum blanket width of 8 feet.

BID ITEM #26 – EROSION CONTROL – Double Net Knitted Straw/Coconut Mat: Such as North American Green SC-150 or equal approved by the Roadside Management Specialist, provided per EACH roll. Minimum roll size of 100 square yards, minimum blanket width of 8 feet.

BID ITEM #27 – EROSION CONTROL – Straw Wattles: Provided per EACH wattle. Manufactured using clean straw. Wattle size shall be 12” diameter and 10’ long.

BID ITEM #28 – EROSION CONTROL – Steel Anchor Pins provided per EACH box. U-shaped pins measuring 1” wide by 6” long, minimum of 500 pins per box.

BID ITEM #29 – EROSION CONTROL – Wood Stakes provided per EACH stake. 1.25” square wood stake with one pointed end, designed to secure straw wattles. Wood Stakes shall be provided in bundles with a maximum per bundle quantity of 25 individual stakes, minimum order of 1 bundle.

GRASS SEED BID ITEMS (Supplements Section 1081.04 of the Standard Specifications) A list of seed varieties, seed sources, seed test data, and PLS adjustments shall be submitted to the Roadside Management Specialist a minimum of 15 business days prior to seed pick-up/delivery for review. All species substitutions must be approved in writing by the Roadside Management Specialist prior to pick-up/delivery. Seed found not to comply with these specifications shall be rejected by the District and the Vendor shall be required to supply new sources of seed that meet these specifications at no additional cost. The return of rejected seed shall be at the Vendor’s cost.

Seed shall be supplied by a company with a minimum of five (5) years documented experience specializing in the lawful harvest, processing, storage, and shipping of grass seed.

Seed supplier’s facility shall have the capacity to maintain optimal conditions for seed viability and freshness, including but not limited to the ability to control temperature and humidity in each area, from receiving through seed cleaning, processing, stock shelves, and long-term storage. The District may require inspection of seed supplier’s facility prior to shipping of materials.

Seed shall meet all applicable requirements of Section 1081 of the Standard Specifications. Where conflicts occur between the Standard Specification and the Special Provision, the Special Provision shall prevail.

All seed shall be provided on a pure live seed (PLS) basis. Products shall contain documentation of PLS testing and, if required, adjustment of the seed weights to provide 100% PLS standards. If rounding is required during PLS adjustment calculations, the adjustment shall always be rounded up. PLS adjustment must be based on seed test results dated no more than 12 months prior to the desired delivery date.

Each package containing seed shall be legibly tagged as to Vendor name & address, species scientific name (and cultivar if applicable), species common name, lot number, PLS value (%), specified quantity, and PLS adjusted quantity. Information provided on seed packaging shall correspond to the approved seed test certificates.

All substitution requests must be submitted in writing and are subject to approval by the Roadside Management Specialist.

IDOT Class 1, Class 1A, and Class 2A grass seed mixtures shall be provided per EACH 50-pound bag, minimum order will be 50 pounds (1 bag).

Custom grass seed mixture shall be provided per EACH 50-pound, minimum order will be 250 pounds (5 bags).

Grass seed mixtures for this project shall be as follows:

BID ITEM # 30 – GRASS SEED – IDOT Class 1: Lawn Mixture

BID ITEM # 31 – GRASS SEED – IDOT Class 1A: Salt Tolerant Lawn Mixture

BID ITEM # 32 – GRASS SEED – IDOT Class 2A: Salt Tolerant Roadside Mixture

BID ITEM # 33 – GRASS SEED – Custom: Rest Area Lawn Mixture (See Table Below)

Rest Area Lawn Mixture

COVER CROP BID ITEMS (Supplements Section 1081.04 of the Standard Specifications) BID ITEM # 34 – COVER CROP – Oats: Avena sativa shall be provided per EACH 50-pound bag, minimum order will be 50 pounds (1 bag).

BID ITEM # 35 – COVER CROP – ReGreen: Triticum x elymus trachycaulus shall be provided per EACH 50-pound bag, minimum order will be 50 pounds (1 bag)

BID ITEM # 36 – COVER CROP – Alfalfa: Medicago sativa shall be provided per EACH 50-pound bag, minimum order will be 250 pounds (5 bags); Alfalfa seed shall be Roundup Ready® such as Freedomstar RR Brand or equivalent; at a minimum the seed variety shall be rated Very Good or better for Yield Potential, Excellent or better for Stand Persistence, and have a Diseases Index Rating of 28/30 or better; seed shall have good winterhardiness with a Primary Adaptation to the entire State of Illinois.

NATIVE SEED BID ITEMS (Supplements Section 1081.04 of the Standard Specifications) Native seed shall be supplied by a company with a minimum of five (5) years documented experience specializing in the lawful growing, harvesting, processing, storage, and shipping of native seed species.

Seed supplier’s facility shall have the capacity to maintain optimal conditions for seed viability and freshness, including but not limited to the ability to control temperature and humidity in each area, from receiving through seed cleaning, processing, stock shelves, and long-term storage. The Vendor’s facility, if different from the seed supplier, shall have the capacity to maintain optimal conditions for seed viability if storing native seed for more than ninety (90 days). The District may require inspection of seed supplier’s and/or Vendor’s facility prior to ordering materials.

Native seed shall meet all applicable requirements of Section 1081 of the Standard Specifications. Where conflicts occur between the Standard Specification and the Special Provision, the Special Provision shall prevail.

The names of species required under this Contract conform to those used in the “Flora of the Chicago Region”, (Willhelm & Rericha, 2017). Names of varieties not included therein conform generally with names accepted in the nursery trade. All seeds shall be of straight species, no horticultural varieties shall be acceptable.

All seeds shall comply with the Federal Seed Act.

To ensure native seed is being provided by an acceptable supplier, the Vendor has two options:

· Option 1 – The Vendor can have all native seed delivered directly from the supplier in the original unopened packaging to the Illinois Department of Transportation’s District 3 Landscape Yard, located at 1205 N 30th Road, Ottawa, IL 61350, along with seed testing certificates. Call Andy Stahr, Roadside Management Specialist @ 815-434-8445, Monday-Friday (7:00am – 3:30pm) to schedule native seed drop-off. Unless approved in writing by the Roadside Management Specialist prior to delivery, native seed found not to comply with these specifications shall be rejected by the Roadside Management Specialist and the Vendor shall be required to supply new sources of seed that meet these specifications at no additional cost. The return of rejected seed shall be at the Vendor’s cost.

· Option 2 – If the Vendor is providing native seed from their own bulk inventories purchased from an acceptable supplier, the Vendor shall include a copy of the original bulk purchase receipt with their certification submittal. The original bulk purchase receipt shall include the name of the grower, the name of the vendor, the date of purchase, seed species scientific name, common name, lot number, PLS percentage and total bulk weight of the seed supplied at the time of purchase. Pricing may be redacted from the receipt.

For each seed mix, the following two seed types are specified:

· Seed Type 1 The Vendor shall guarantee that all Type 1 seed originates from no more than 600 miles from the center-point of District 3 (Kinsman, IL).

· Seed Type 2 The Vendor shall guarantee that all Type 2 seed originates from a county no more than 250 miles from the center-point of District 3 (Kinsman, IL). These areas include eastern Iowa, southern Wisconsin, most of Illinois, most of Indiana, southwest Michigan, northeast Missouri, and western Ohio. The District’s preference is for the Vendor to provide seed with an origin as close to the project site as possible, however acceptable Type 2 seed can originate from any of the following identified Counties (See Exhibit 1):

Illinois – Adams, Alexander, Bond, Boone, Brown, Bureau, Calhoun, Carroll, Cass, Champaign, Christian, Clark, Clay, Clinton, Coles, Cook, Crawford, Cumberland, DeKalb, DeWitt, Douglas, DuPage, Edgar, Edwards, Effingham, Fayette, Ford, Franklin, Fulton, Gallatin, Greene, Grundy, Hamilton, Hancock, Hardin, Henderson, Henry, Iroquois, Jackson, Jasper, Jefferson, Jersey, Jo Daviess, Kane, Kankakee, Kendall, Knox, Lake, LaSalle, Lawrence, Lee, Livingston, Logan, Macon, Macoupin, Madison, Marion, Marshall, Mason, McDonough, McHenry, McLean, Menard, Mercer, Montgomery, Morgan, Moultrie, Ogle, Peoria, Piatt, Pike, Putnam, Richland, Rock Island, Sangamon, Schuyler, Scott, Shelby, St. Clair, Stark, Stephenson, Tazewell, Union, Vermilion, Wabash, Warren, Washington, Wayne, Whiteside, Will, Winnebago, and Woodford

Indiana – Adams, Allen, Bartholomew, Benton, Blackford, Boone, Brown, Carroll, Cass, Clay, Clinton, Daviess, Decatur, DeKalb, Delaware, Elkhart, Fayette, Fountain, Fulton, Gibson, Grant, Greene, Hamilton, Hancock, Hendricks, Henry, Howard, Huntington, Jackson, Jasper, Jay, Johnson, Knox, Kosciusko, LaGrange, Lake, LaPorte, Lawrence, Madison, Marion, Marshall, Martin, Miami, Monroe, Montgomery, Morgan, Newton, Noble, Orange, Owen, Parke, Pike, Porter, Pulaski, Putnam, Randolph, Rush, St. Joseph, Starke, Shelby, Steuben, Sullivan, Tippecanoe, Tipton, Vermillion, Vigo, Wabash, Warren, Wayne, Wells, White, and Whitley

Iowa – Allamakee, Benton, Black Hawk, Buchanan, Cedar, Clay, Clinton, Davis, Delaware, Des Moines, Dubuque, Fayette, Henry, Iowa, Jackson, Jefferson, Johnson, Jones, Keokuk, Lee, Linn, Louisa, Mahaska, Muscatine, Poweshiek, Scott, Tama, Van Buren, Wapello, and Washington

Michigan – Allegan, Barry, Berrien, Branch, Calhoun, Cass, Hillsdale, Kalamazoo, Kent, Keweenaw, Muskegon, Newaygo, Oceana, Ottawa, St. Joseph, and Van Buren

Missouri – Audrain, Clark, Knox, Lewis, Lincoln, Marion, Monroe, Montgomery, Pike, Ralls, St. Charles, St. Louis, Scotland, and Shelby

Ohio – Allen, Auglaize, Butler, Champaign, Clark, Darke, Defiance, Fulton, Hamilton, Hancock, Hardin, Henry, Logan, Lucas, Mercer, Miami, Montgomery, Paulding, Preble, Putnam, Shelby, VanWert, Warren, Williams, and Wood

Wisconsin – Adams, Calumet, Columbia, Crawford, Dane, Dodge, Fond Du Lac, Grant, Green Lake, Iowa, Jackson, Jefferson, Juneau, Kenosha, LaFayette, Manitowoc, Marinette, Marquette, Milwaukee, Monroe, Ozaukee, Racine, Richland, Rock, Sauk, Sheboygan, Vernon, Walworth, Washington, Waukesha, Waushara, and Winnebago

EXHIBIT 1

All native seed shall be provided on a pure live seed (PLS) basis. Products shall contain documentation of PLS testing and, if required, adjustment of the seed weights to provide 100% PLS standards. If rounding is required during PLS adjustment calculations, the adjustment shall always be rounded up. PLS adjustment must be based on seed test results dated no more than 12 months prior to the desired delivery date. Minimum PLS percentage for any species shall be 70%.

Seed containing noxious weeds will not be accepted. Seed containing weed seed in excess of 0.5% will not be accepted.

All “bearded” or “fluffy” species (such as Anemone, Asclepias, Solidago, Solidago, Symphyotrichum, etc.) shall be provided as de-fluffed seed.

All “hulled” species (such as Dalea, Desmodium, Lespedeza, etc.) shall be provided as de-hulled seed.

Appropriate Rhizobial Inoculants shall be supplied with each legume species and shall be included in the unit cost for seed.

All seed shall be shipped in sealed packaging as individual species, seed that has been mixed prior to receipt by the District will not be accepted. The return of rejected seed shall be at the Vendor’s cost. Seed packaging shall be transparent (i.e., clear, re-sealable plastic bags) so that the seed is clearly visible for easy inspection of quality and type. If the quantity of single seed species ordered will not fit in two (2) large 12” x 18” clear re-sealable plastic bags the use of opaque woven polypropylene bags will be permitted.

Each package containing seed shall be legibly tagged as to Vendor name & address, species scientific name, species common name, lot number, PLS value (%), specified quantity, and PLS adjusted quantity. Information provided on seed packaging shall correspond to the approved seed test certificates. Seed not grown by the Vendor must be clearly indicated on the tag and accompanied by the name and address of the company which grew the seed.

Packaging and shipping costs shall be included in the unit cost for seed.

The minimum order for all native seed mixes shall be one acre.

All species substitution requests must be submitted in writing and are subject to approval by the Roadside Management Specialist.

The Native Seed Mixes to be provided per EACH acre on an as-needed basis shall be as follows:

BID ITEM # 37 – NATIVE SEED – Short Grass-Only Seed Mix for Dry-Mesic Soil:

OZ

SEED

TYPE

BID ITEM # 38 – NATIVE SEED – Grass-Only Seed Mix for Dry-Mesic Soil:

OZ

SEED

BID ITEM # 39 – NATIVE SEED – Grass-Only Seed Mix for Mesic-Wet Soil (Spring):

OZ

SEED

BID ITEM # 40 – NATIVE SEED – Grass-Only Seed Mix for Mesic-Wet Soil (Fall):

OZ

SEED

BID ITEM # 41 – NATIVE SEED – Prairie Seed Mix for Dry-Mesic Soil:

OZ

SEED

BID ITEM # 42 – NATIVE SEED – Prairie Seed Mix for Mesic-Wet Soil:

OZ

SEED

BID ITEM # 43 – NATIVE SEED – Wetland Seed Mix for Saturated Soil:

OZ

SEED

TREES, SHRUBS, EVERGREENS, VINES, AND SEEDLINGS BID ITEMS (Supplements Section 1081.01 of the Standard Specifications) .

Trees, Shrubs, Evergreens, Vines, and Seedlings shall be supplied by a company with a minimum of five (5) years documented experience specializing in growing and cultivating woody plants. Acceptable woody plant suppliers shall be a member in good standing of one of the following organizations:

National Association of Landscape Professionals

AmericanHort

Illinois Landscape Contractors Association (ILCA)

Minimum sizes for each type of plant have been specified, larger sizes of plant material may be acceptable based on availability. Where straight species have been specified, cultivars displaying similar traits to the straight species may be acceptable based on availability. All substitution requests must be submitted in writing and are subject to approval by the Roadside Management Specialist prior to receipt by the District.

Unless otherwise agreed to in writing, the Roadside Management Specialist shall inspect and tag plants at the source of supply prior to the plant order being placed by the Vendor. If the Vendor’s preferred plant supplier does not have the number of quality plants requested by the District, the Vendor shall find an alternate supplier in order to fill the District’s request for quality plant materials.

BID ITEM # 44 – TREES – Evergreen:

Minimum six feet (6.0’) high

Balled & Burlapped or Container Grown (#15 or larger)

Plants shall be provided per EACH Evergreen Tree on an as-needed basis, the primary species shall be as follows:

BID ITEM # 45 – TREES – Large Canopy:

Minimum two and one-half inch (2.5”) caliper

Balled & Burlapped or Container Grown (#15 or larger)

Plants shall be provided per EACH Large Canopy Tree on an as-needed basis, the primary species shall be as follows:

BID ITEM # 46 – TREES – Small Canopy:

Minimum one inch (1.0”) caliper

Container Grown (#15 or larger)

Plants shall be provided per EACH Small Canopy Tree on an as-needed basis, the primary species shall be as follows:

BID ITEM # 47 – TREES – Large Ornamental:

Minimum six feet (6.0’) high

Balled & Burlapped or Container Grown (#15 or larger)

Multi-stem selection when denoted as “MS” in the plant list table below

Plants shall be provided per EACH Large Ornamental Tree on an as-needed basis, the primary species shall be as follows:

MS

BID ITEM # 48 – TREES – Small Ornamental:

Container Grown (#10 or larger)

Multi-stem selection when denoted as “MS” in the plant list table below

Plants shall be provided per EACH Small Ornamental Tree on an as-needed basis, the primary species shall be as follows:

BID ITEM # 49 – SHRUBS – Shrubs:

Minimum twenty-four inches (24.0”) high top growth

Container Grown (#3 or larger)

Plants shall be provided per EACH Shrub on an as-needed basis, the primary species shall be as follows:

PERENNIAL PLANTS BID ITEMS (Supplements Section 1081.02 of the Standard Specifications) Perennial Plants shall be supplied by a company with a minimum of five (5) years documented experience specializing in growing and cultivating perennial herbaceous plants. Acceptable herbaceous perennial plant suppliers shall be a member in good standing of one of the following organizations:

National Association of Landscape Professionals

AmericanHort

Illinois Landscape Contractors Association (ILCA)

Minimum sizes for each type of plant have been specified, larger sizes of plant material may be acceptable based on availability. Where straight species have been specified, cultivars displaying similar traits to the straight species may be acceptable based on availability. All substitution requests must be submitted in writing and are subject to approval by the Roadside Management Specialist prior to receipt by the District.

Unless otherwise agreed to in writing, the Roadside Management Specialist shall inspect and tag plants at the source of supply prior to the plant order being placed by the Vendor. If the Vendor’s preferred plant supplier does not have the number of quality plants requested by the District, the Vendor shall find an alternate supplier in order to fill the District’s request for quality plant materials.

BID ITEM # 50 – PERENNIAL PLANTS – Plugs:

32, 38, or 50 cell single-form factor plug trays configured to grow plugs a minimum of 2” wide by 4-1/2” deep

Minimum soil volume of 11.5 cubic inches per plug

Plants shall be provided per EACH Plug on an as-needed basis, the minimum order shall be one full 32, 38, or 50 cell flat. The primary species shall be as follows:

BID ITEM # 51 – PERENNIAL PLANTS – Gallons:

Minimum two-quart (2 QT) high-density poly container

Minimum soil volume of 100 cubic inches per container

Plants shall be provided per EACH Gallon on an as-needed basis, The minimum order shall be 20 plants. The primary species shall be as follows:

DELIVERY BID ITEMS

Delivery of items shall primarily be to Illinois Department of Transportation’s District 3 Landscape Yard, located at 1205 N 30th Road, Ottawa, IL 61350, provided per EACH delivery on an as-needed basis. Delivery shall include one loaded vehicle from the supplier, to IDOT property, and return to supplier/vendor.

Call Andy Stahr, Roadside Management Specialist @ 815-434-8445, Monday-Friday (7:00am – 3:30pm) to schedule material drop-off. This site can accommodate semi-truck deliveries, IDOT can provide forklift unloading service at this site.

Alternate delivery sites may include:

· Great Sauk Trail Rest Area – Eastbound I-80 west of Princeton, IL

· Great Sauk Trail Rest Area – Westbound I-80 west of Princeton, IL

· Limestone Rest Area – Southbound I-55 south of Pontiac, IL

· Limestone Rest Area – Northbound I-55 south of Pontiac, IL

· Main Line Station Rest Area – Southbound I-57 north of Loda, IL

· Main Line Station Rest Area – Northbound I-57 north of Loda, IL

· Three Rivers Rest Area – Eastbound I-80 west of Minooka, IL

· Three Rivers Rest Area – Westbound I-80 west of Minooka, IL

· Other sites throughout District 3 as needed (District 3 includes the counties of Bureau, DeKalb, Ford, Grundy, Kankakee, Kendall, Iroquois, LaSalle, and Livingston)

IDOT will provide all required unloading services at alternate delivery sites.

BID ITEM # 52 – DELIVERY – Small:

Small orders such as individual plants, rolls of erosion control blanket, bags of seed, etc. delivered using a pickup truck, small enclosed trailer, small flatbed trailer, etc.

BID ITEM # 53 – DELIVERY – Regular:

Palletized, bulk, or caged (plants) items using a dump truck, flatbed truck, flatbed trailer, box truck, etc.

BID ITEM # 54 – DELIVERY – Large:

Palletized, bulk, or caged (plants) items requiring use of a semi-truck.

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