SOW Roll Out Sheet Storage Rack Revised TR Updated - Final-3-12-2026.pdf

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STATEMENT OF WORK/REQUIREMENTS DOCUMENT

Title: Procurement of Vertical Sheet Storage Rack

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST) Fabrication Technology Group requires a roll out sheet rack to store and manage sheet metal materials in a laboratory environment. The rack will support fabrication processes by providing efficient, safe, and accessible storage for sheet materials, particularly those with dimensions up to 52" x 48".

The system must optimize space, ensure ease of access. The system shall be installed by the Contractor

Purpose/Objective: To acquire a roll out sheet racks to store sheet metal materials efficiently and improve accessibility in the NIST Fabrication Technology Group’s Metal Storeroom.

II. SCOPE

The Contractor shall deliver two (2) roll out sheet rack, inclusive of FOB Destination delivery, installation, warranty, and optional training.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a roll out sheet rack system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation, when applicable.

Quantity: 2

A. Technical Specifications B. Drawer Dimensions: 52" x 48" C. Must accommodate 48” x 48” material D. Width (with floor plates): 71" E. Depth (open): 105" F. Height: 96" G. Free Space Between Drawers: 3" H. Number of Drawers: 13 I. Height of Last Drawer: 79" J. Frame: Fixed frame K. Material: Heavy-duty steel construction-must be engineer load rated L. Design: Roll out drawers for easy access to sheet materials M. Safety: Stable frame to prevent tipping, suitable for laboratory environment N. Compliance: Must meet NIST safety and laboratory standards O. Double universal roll out sheet rack P. Capacity of 5000 pounds UDL per drawer Q. Must provide schematic drawing

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INSTALLATION

The system shall be installed by the Contractor and meet contract specifications no later than 60 days after receipt of order after delivery. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of the system, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, Gaithersburg, MD- Building 304.

IV. DELIVERABLES

Description Quantity or Format Due Date

Roll Out Sheet Storage Racks 2 unit 14 weeks after receipt of order

Installation

Schematic drawing 1 set 14 weeks after receipt of order

The NIST Technical Point of Contact (TPOC) shall review the delivered rack and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 10 working days of receipt of deliverable. The rack must meet all specified dimensions, capacity, and safety standards.

V. PLACE OF PERFORMANCE

The rack shall be delivered to NIST, Gaithersburg, MD, Building 304.

VI. PERIOD OF PERFORMANCE/LEAD TIME

14 week after receipt of order.

VII. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur within 60 days after receipt of order.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301

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Gaithersburg, MD 20899 C/O: NIST Fabrication Technology Group, Building 304

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VIII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in FAR 52.212-4, the Government reserves the right to perform tests to verify specified system performance. Such tests, if performed, shall be conducted within the laboratory environment. The Contractor has the right to be present during the tests, at the Contractor’s expense.

Performance Tests:

1. Verify slot spacing (3 inches) and capacity (13 slots for 4x4 materials).

2. Confirm stability of the rack under load (simulated with sample materials).

3. Ensure no sharp edges or defects that could pose safety hazards.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that the equipment was damaged during transport. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection, prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 10 working days of receipt unless otherwise indicated above. The equipment must meet all manufacturer’s specifications and/or the Government’s performance specifications identified in this document.

IX. WARRANTY

The contractor shall warranty the entire system for a minimum of 1 year after receipt of the equipment, in accordance with FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and shall include repair or replacement of defective components at no cost to the Government.

X. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, as follows:

1. 100% after installation and acceptance by the TPOC of the fully installed system, AND

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2. After successful completion of the testing requirements set forth in this document, AND

3. After successful demonstration that the rack performs in accordance with the technical requirements, AND

4. After receiving a properly submitted invoice, in accordance with the purchase order terms and conditions.

Partial shipments and partial invoices will not be accepted unless otherwise requested and accepted by the Contracting Officer prior to award offer.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

XI. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***