SOW.pdf

Specification and Statement of Work (SOW)

Boiler and Cooling Tower Treatment Chemicals & Support Services

1.0 SCOPE:

There are 16 Boilers, 14 cooling towers, and 20 closed loop water systems on the Anniston Army Depot (ANAD). ANAD requires the delivery of chemicals on an as needed basis throughout the year for these systems. In addition, ANAD requires the testing of said chemicals and systems. The contractor shall provide the chemicals necessary for the treatment of Boilers, cooling towers, sumps and closed loop systems as listed below as well as the specified testing services.

1.1 Chemical Specifications:

The following chemicals, designated by the Standard MILSPEC number, shall be provided to the government on an as needed basis. Quantities shown are a maximum quantity required per year. The contractor shall provide a full disclosure Safety Data Sheet for each chemical supplied. The contractor shall deliver chemicals within 3 working days after request.

1.1.1 Cooling tower chemicals:

Designation Description Max Yrly Qty.

Unit Size

#12L Sodium Nitrite/ Azole- LD50 and LC50 mixture 1 55 Gal Drum #291 Cooling water dispersant 3 55 Gal Drum #315 - Isothiazalone- Non-oxidizing Biocide 7 55 Gal Drum #314T Oxidizing biocide tablet – Chlorine/Bromine

Donor 4 55 Gal Drum

#3014 Non-oxidizing biocide tablet- DBNPA 5 55 Gal Drum #3232 Polymeric Iminio Biocide- 20% active product 6 55 Gal Drum #227L Corrosion/Scale Inhibitor 7 55 Gal Drum #2923LT Corrosion/Scale Inhibitor 8 55 Gal Drum

1.1.2 Boiler Chemicals:

Designation Description Max Yrly Qty.

Unit Size

#1154 Phosphate/dispersant- 20% phos - 20%poly 14 55 Gal Drum #159 Catalyzed sodium sulfite, ph40% active oxygen scavenger 16 55 Gal Drum

#241m Acrylic polymer-dispersant-sludge 13 55 gal Drum #4425 Condensate return treatment- DEHA 20%

Cyclohexylamine, morpholine 10% 4 55 Gal Drum

#LC Liquid caustic, Dealkalizer regeneration 5 55 Gal Drum

1.2 Contractor Support Services

1.2.1 Contractor Support: The cost for the following support services shall be included in the unit cost of the chemicals described in Section 1.1. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

1.2.1.1 The Contractor shall have no less than 2 years of experience in the testing and analysis of boilers, cooling towers, sumps, and chilled or hot water closed loop systems.

1.2.1.2 The contractor must be capable of adjusting the ingredients in the chemicals to bring the water analysis into acceptable parameters which will:

Prevent corrosion, deposits and scale build-up in equipment and piping.

Maximize operating efficiency of systems and safety Minimize degradation of equipment and piping

1.2.1.3 The contractor shall have a qualified and certified person with experience in the testing and analyzing of boilers, cooling towers, sumps, chilled and hot water loops.

1.2.1.4 The contractor shall provide weekly service visits and testing of water in 10 cooling tower systems and 2 loop water systems. The contractor will cover as many systems as possible on each visit and complete 100% testing within a 6 week period. A typical service visit includes collecting and performing on site testing and water analyses on boilers, cooling tower, and closed looped systems. If a problem or potential problem is known the contractor may be directed by the COR to perform a check, in-lieu of his scheduled route. The contractor’s analysis shall consist of Calcium hardness, p Alkalinity, total Alkalinity, chloride, Molybdenum, pH, Iron, conductivity and sodium nitrite. After the on-site analysis, the contractor shall report the results and make a recommendation in writing to the COR prior to leaving ANAD. If for some reason the contractor has to leave the depot prior to giving the analysis and recommendations, the contractor shall e-mail the findings to the COR within 24 hours.

1.2.1.5 The contractor shall maintain boiler and cooling tower control equipment, such as assuring the proper operation, calibration, equipment and probe maintenance. An example of a correction for an erroneous conductivity reading would be to clean the probes with mild acid solution. The contract only covers cleaning of equipment and does not cover furnishing replacement parts.

1.2.1.6 The contractor shall report any unserviceable equipment to the COR and the Utilities Branch. The report must be within 24 hours by phone or in person. In case of an emergency or an environmental spill the contractor shall report immediately of his or her findings or call 911. In addition, a written report of unserviceable equipment or environmental spill or emergency shall be furnished to the COR and DOC, or the Utilities Branch within 24 hours.

1.2.1.7 The contractor shall provide on a monthly basis a written report of the testing and analysis over the past month to COR and the utilities branch. This report shall be furnished by the 15th of each month. This report shall list the results of the series of tests noted above and recommendations to bring the system tested back into acceptable parameters. The report shall also note any deficiencies and list the recommendations that were given to in-house personnel on the proper corrective actions needed to be taken to bring the systems back into acceptable parameters.

1.3 Contractor Manpower Reporting:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

2.0 SECURITY

2.1 Antiterrorism (AT) Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 60 calendar days after completion of training by all employees and subcontractor personnel. Antiterrorism Level I awareness training is available at https://atlevel1.dtic.mil/at.

2.2 Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.3 IWATCH (See Something, Say Something) Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

2.4 FPCON Levels. Impact on contractor performance during increased FPCON during periods of increased threat. During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

2.5 Random Antiterrorism Measures Program (RAMP). Contractor personnel working on the installation are subject to participation in Installation RAMP security program (e.g.

vehicles searches, wearing of ID badges, etc).

2.6 Access. The contractor shall acquire all issued U.S. Government Common Access Cards, installation badges, and/or access passes and return all documentation upon contract completion.