SOW Building 146 HVAC Systems Improvement.pdf

SCOPE OF WORK

Building 146 HVAC Systems Improvement

Temple VA

Requirements

The contractor shall be responsible for providing labor, materials and equipment for the services required to conduct a HVAC Systems Improvement for building 146 @ Temple VA. Work performed will be done at the Central Texas Veterans Health Care Facility in Temple at 1901 Veterans Memorial Drive, Temple, Texas 76504, building 146. After all work is completed, the contractor will have a walkthrough with the Government representative or VA COR to ensure all work is completed and ready to receive payment.

The Government will only provide access to the location. It is the sole responsibility of the Contractor to meet the requirements of this project without any other assistance from the Government.

The Contractor shall contact the VA COR 5 days ahead of starting work to allow for coordination.

The Contractor shall protect all government property from damage.

The contractor shall provide all skilled personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. A pre site visit will be coordinated for contractors bidding and all must be present to verify measurements and investigate site conditions prior to submitting proposal. All work must comply with federal, state, and local regulations.

The Contractor shall obtain all required permits, certifications, and inspections.

Contractor and all associated subcontractor employees shall comply with applicable facility and local security policies and procedures. Contractor shall provide names of Contractor and Subcontractor employees to the COR or Government representative. VA will issue contractor badge/pass to contractor and subcontractor employees, as applicable. Employee list shall include name, title, qualifications and responsibilities like hazardous materials, PPE, fire safety penetrations, material disposal, lock-out/tagout, etc.

The Contractor shall provide one (1) year performance agreement labor and material in addition to the manufacturer’s warranty. The warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

Note: The Contractor shall field verify all existing conditions, measurements and working space to install, remove or fabricate any requirements for this project. The new system must fit into existing footprint.

Note: The Contractor shall provide a written Method of Procedure (MOP) for all outages 5 days prior to starting work.

Note: This project shall be performed after hours, or weekend.

Note: The Contractor shall provide Startup/Set up services.

Performance Period: 90 days from Notice to Proceed

Project Requirements:

1. The Contractor shall provide all labor, supervision, material, and equipment for The Building 146 HVAC Systems Improvement.

2. The Contractor shall Remove (3) existing 5-ton air handlers and associated piping. Set 5-ton air handlers aside on pallets for VA storage. Demo ducts from plenums and rerun them to the corresponding 15-ton air handler and install new airtight takeoffs with dampers.

3. The Contractor shall fix return transition on 15-ton air handler to allow better air flow across coil.

4. The Contractor shall Install VA provided VFD's to allow for proper airflow amounts. VA to program the VFD and balance company to set parameters after balancing.

5. The Contractor shall install dampers in the outside air duct to allow for manual balancing.

A. Program Office Points of Contact:

1. Contracting Officer’s Representative (COR): Tim C Pittman, Boiler Plant Supervisor.

Engineering Service, 254-743-1559. Timothy.pittman2@va.gov

1. Coordinate with VA COR before the start of this service. See information below:

A. Government Holidays:

1. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th mailto:Timothy.pittman2@va.gov

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th

B. In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Federal Statute

2. Any other day designated by Executive Order

3. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

2. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

1. Payment to be made monthly, in arrears, following satisfactory performance by

Contractor’s personnel and upon receipt of a properly prepared invoice.

2. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

3. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

4. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for. ii.

Description of services performed.

iii. Unit Cost billed. iv. Extended amount due.

v. Invoice number, date, and vi.

Contract and obligation numbers.

Other Considerations

• The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

• It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

• The contractor’s supervisor shall always be available to address any needs the VA COR may have during the period of performance. All employees or sub-contractors shall be accountable solely to the Contractor, not the Government.

• The contractor shall be required to coordinate work activities and shutdowns with VA COR or

Government representative.

• The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

• The Government will not provide facilities or staging area for the Contractor’s use to support this contract. The contractor is responsible for all shipping, receiving, storage and security of any materials or equipment for the duration of this project.

• The Government will provide water and electrical utilities. All utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

• Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employees conduct political related activities or events on VA Facilities.

• The Contractor shall notify the COR or Government representative of any accidents requiring medical treatment. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Codes and Standards

The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire

Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), Inspectors

Manual, VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA

30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with

OSHA and VA Regulations. The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy)

B. Safety and Health Objectives (i.e. company goals, procedures, etc.)

C. Job Site Inspections (i.e. safety inspection/potential hazards/prevention, etc.)

D. Contractor Safety Administrator (i.e. competent person/safety officer)

E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc.)

• 30 Hour OSHA Construction Safety Course – competent person

• 10 Hour OSHA Construction Safety Course – all others

H. Safety Discipline (i.e. correction of violations, etc.)

I. Hot Work Permit (i.e. responsibilities, procedures, etc.)

J. Emergency Procedures (i.e. responsibilities, procedures, etc.)

K. Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc.)

SAFETY INSPECTIONS

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

• Fire/Smoke Doors unlocked, free of obstructions.

• Means of Egress (includes Exits) free of obstructions and clearly marked.

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

• Fire Alarm Pull Stations are unobstructed.

• Smoke Detector smoke caps in use or removed at end of the day.

• Hot Work Permits are current, in use.

• Sprinkler Heads are unobstructed.

C. Housekeeping and Traffic Control

• Trash and debris are removed promptly and transported outside the construction area.

• Floor mats and dust tack mats are located at the entrance to construction area.

• Tools and equipment are properly stored.

• Signs installed to restrict patient access (doors locked as needed)

• Dust control measures are in place.

• Barriers are in place and properly sealed.

D. Hazardous Chemicals/Conditions

• Appropriate storage of hazardous chemicals.

• MSDS sheets are readily available on-site.

• Lock out/tag out procedures are in place.

• Hot work permit is current and posted.

E. Clothing

• PPE is available and properly worn.

• Clothing is relatively dust free with the construction area and patient areas.