SOW 4320016163840_GreyWaterPump.doc

WBN_0824_Rev- WORK ITEM 1: 4320-01-616-3840, Pump, Centrifugal Repair

1. SCOPE

1.1 Intent. This work item sets forth the requirements for the Receipt, Inspection and Report, Overhaul, Testing, Preservation, Packaging, Packing, Marking, Bar-Coding and Shipping of Carver Pump, Co. centrifugal pump/motor assemblies as specified below used on US Coast Guard (USCG) 154' Coastal Patrol Boats.

1.2 Government furnished property (GFP). The items listed below are property of and managed by the USCG Surface Forces Logistics Center (SFLC), Baltimore MD and will be issued to the contractor as issuance of a contract or contract delivery order.

P/N

CAGE

($/UNIT)

PN: 998-8003-A-04

CAGE: 10941

$ 40,000.00

PN: N/A

CAGE: N/A

$450.00

*Government-loaned property, which shall be returned to the Coast Guard upon completion of the contract.

**New or refurbished equipment that the Government may provide for installation in place of existing equipment.

***Government-furnished property, which is to be supplied by the Coast Guard.

1.2.1 Descriptive Data. Carver Pump, Co. model 3 x 3 x 8, horizontal, 50 GPM, 1775 RPM, 73 feet total head, w/ close-coupled, Baldor horizontal 5 B.H.P., continuous duty, 3 phase, 60 HZ, 440 VAC, 1800 RPM, constant speed, IEEE-45 electric motor.

1.2.1.a All references to centrifugal pump/motor assembly herein shall include both pump and motor as an assembly. The cost estimate and overhaul shall include both pump and motor as an assembly as well.

2. REFERENCES

Coast Guard Drawings

None Coast Guard Publications

None Other References

ANSI/ASQ Q9001, Dated 10/01/2015 – Quality Management Systems – Requirements – T860E ASTM A276/A276M-24, 1/01/2024 – Standard Specification for Stainless Steel Bars and Shapes ASTM D6880/D6880M-19, Dated 10/31/2019 – Standard Specification for Wood Boxes DODD 4140.01-M-1, Dated 7 Sep 2007 – Compliance for Defense Packaging: Phytosanitary Requirements for Wood Packaging Material (WPM) AMS-STD-595A, dated 2/14/2017 - Colors Used in Government Procurement.

ISO/IEC 16388:2023E (2023) Information Technology - Automatic identification and data capture techniques - Code 39 bar code symbology specification

ISO/IEC 17025:2017, dated 11/2017 – General requirements for the Competence of Testing and Calibration Laboratories MIL-D-3464E dated 04/1987- Desiccants, Activated, Bagged, Packaging use and static dehumidification MIL-PRF-24635F dated 4/21/2020 – Performance Specification: Coating System, Weather Resistant, Exterior Use MIL-PRF-81309G, dated 7/18/2018 – Corrosion Preventative Compounds, Water Displacing, Ultra-Thin Film

MIL-STD-2073-1E w/ change 2, dated 7/9/2018 – Department of Defense Standard Practice: Military Packaging

MIL-STD-129R, dated 2/18/2014 – Department of Defense Standard Practice: Military Marking for Shipment and Storage SSPC/NACE International (NACE), Joint Surface Preparation Standard SSPC-SP 10/NACE No 2, 2007, dated 1/1/2007 - Near-White Blast Cleaning

2.1 Document availability. The documents listed in this section are referenced in sections 3, 4 and 5 of this work item. To obtain the referenced documents see section 6.1.

2.2 Work item order of precedence. The Applicable Documents described are required to be adhered to in fulfilling the contract. In the event of a conflict between the text of this work item and the references cited herein, this work item shall take precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 General. The Contractor shall provide storage for the GFP when not in use, and safe handling when in use.

3.1.1 Storage. The storage area shall at a minimum be closed on all sides, dry, and locked when unattended.

3.2 Receiving Inspection Report. Contractor shall complete an arrival inspection and report withing three business days of receipt determining the centrifugal pump/motor assembly conforms as described in section 1.2.

3.2.1 The contractor shall notify the Contracting Officer (KO) of any missing components, incorrect items or otherwise questionable conditions that may hinder the overhaul process or the make and/or model delivered for overhaul services do not conform to the intended make and/or model cited above.

3.3 Inspection. The contractor shall carefully remove the centrifugal pump/motor assembly from the GFP crate. The assembly shall then be cleaned and disassembled to facilitate a thorough inspection to determine the necessary repairs to return the assembly to a serviceable “A” condition as defined below. A Condition Found Report (CFR) shall be submitted to the Coast Guard KO within ten (10) days of receipt of GFP. The CFR shall include all inspection findings including a breakdown of estimated cost of labor and materials for any repair work or testing including repair or replacement of the shipping crate. The CFR shall also include a breakdown of estimated cost of labor and materials for any repair work that is beyond the scope of work in this work item. No further work shall proceed until authorized by the KO in writing.

NOTE

Serviceable “A” condition is defined as a reconditioned centrifugal pump/motor assembly meeting all required design specifications, design dimensions and testing parameters in accordance with the OEM and being capable of functioning and performing in the same manner as an identical new centrifugal pump/motor assembly although it may not have the appearance of a new centrifugal pump/motor assembly.

3.3.1 CFR information. The CFR shall contain the following information as a minimum:

· Contractor name, address, and telephone number

· Date of Inspection

· Contract number and delivery order number as applicable.

· Name of personnel conducting inspections

· Identification of centrifugal pump/motor assembly by serial number, part number and stock number.

· Condition of shipping crate and any cost of repair or replacement.

· A list of parts and materials recommended for replacement with individual pricing.

· Cost of overhaul labor broke down by number of hours and hourly rate.

· Comments if any pertaining to unusual observations during inspection and disassembly.

· Any additional costs not identified in this requirement.

3.4 Pump disposition. The Coast Guard will review the CFR and determine if the centrifugal pump/motor assembly(s) will be overhauled or scrapped due to the extent of necessary repairs and determine disposition. Disposition options are as follows:

· Contractor to scrap on site, all parts shall be rendered unusable unless told otherwise by the KO. Coast Guard quality assurance personnel will verify centrifugal pump/motor assembly destruction during QAR inspection at the vendor’s location.

· The centrifugal pump/motor assembly shall be re-packaged in the original shipping container as it was received, properly marked per section 5.5, and returned to SFLC Baltimore, MD at the address listed in section 5.7.

3.5 Paint Removal. Removal of existing paint shall be accomplished by abrasive blast to near white metal in accordance with SSPC SP-10 where practicable. Equal means of paint removal is acceptable where grit, blast poses a risk of damage to internal components and cannot be properly protected from blasting operation.

3.5.1 Label plates shall be removed prior to blasting.

3.6 Overhaul. Each centrifugal pump/motor assembly shall be overhauled to a serviceable “A” condition, as described in section 3.3. Overhaul shall be conducted IAW Carver Pump Co. drawings, technical specifications, and testing procedures.

3.7 Replacement Parts. All replacement parts used for the overhaul of the centrifugal pump/motor assembly shall be new Original Equipment Manufacturer (OEM) parts unless otherwise specified in this description. Reclaimed, recycled or aftermarket parts are not acceptable and shall not be used. The overhaul facility or sub-contractors shall not manufacture parts to be used on overhauled assemblies. Parts not normally manufactured by the OEM such as seals and ball / roller type bearings shall be equal to the quality of such parts originally installed by the OEM but are not required to be supplied by the OEM.

3.7.1 Label Plates: New label plates shall be used if the original plate is missing, not legible or in poor condition. The label plate shall contain pump and or motor make, model and serial numbers and pertinent characteristic information as a minimum requirement. Use Carver Pump Co. label plate, P/N 226-00N-032-200 should a replacement be required. A separate label plate made of similar material as the original label plate shall be attached stating the contractor's name, contract number, and date of overhaul.

3.7.2 Zerk Grease Fittings: All zerk fittings shall be replaced with new stainless steel zerk fittings with red plastic dust caps, if applicable.

3.7.3 Decal: A decal or permanent type label shall be affixed to the side of the pump informing the user of the manufactures recommended amount and type of grease to be used, if applicable.

3.7.4 Pipe plugs: All pipe plugs shall be replaced with new grade 316 stainless steel pipe plugs. The stainless-steel grade shall conform to ASTM A276/A276M or equal standard. Plugs shall be installed using Teflon tape or equal thread sealer.

3.8 Drive Motor. The drive motor supplied on the pump shall be reconditioned to like new condition as part of the pump overhaul services following motor OEM technical requirements and test specifications. The drive motor is rated at 5 BHP, 440 VAC, Three Phase, 1800 RPM, 60 HZ. Motor shall be disassembled, and all parts thoroughly cleaned. As a minimum, mandatory replacement parts shall include bearings/bushings, seals, and all gaskets. All parts that are worn, have an improper fit and or damaged beyond the manufacturer’s tolerances shall be repaired or replaced as determined by the contractor.

3.8.1 Motor Windings shall be baked to thoroughly dry of any moisture that may be present withing the windings. Check resistance of any contaminants between the windings and ground by megohmmeter or equal test. Depending on qualified insulation material or otherwise, manufactures recommended conducted testing. Bake re-dipped windings until thoroughly dry and reassemble motor onto the pump.

3.8.2 Contractor shall provide a copy of the motor certification after overhaul and successful testing including the name, address and contact information of the motor overhaul facility, if applicable.

3.9 Testing. Following completion of overhaul, the contractor shall perform standard production tests and inspections assure maximum design performance in accordance with Carver Pump Co. drawings and testing requirements. The contractor shall provide certifications of successful standard production tests and inspections. One certification shall be placed in the box with each unit and a copy of each certification shall be forwarded to the Coast Guard KO.

3.9.1 All testing shall be accomplished using contractor supplied calibrated test equipment. Any failed centrifugal pump/motor assembly shall be repaired and re-tested as necessary until a successful test is achieved. The following tests shall be conducted as a minimum:

3.9.1.1 Rotational Test: To ensure the centrifugal pump/motor assembly turns freely and without binding, the centrifugal pump/motor assembly shall be rotated 10-20 times by hand using a strap wrench or non-damaging tool. The QA inspector shall inspect for smoothness of rotation and check for signs of binding. Contractor shall investigate any questionable test results and correct as necessary and retest. Contractor shall provide a mounting base if necessary to facilitate testing.

3.9.1.2 Operational Test: The centrifugal pump/motor assembly set up shall be in accordance with the Carver Pump Co. installation and operation procedures and run for a minimum of 30 minutes using a test tank and compatible test fluid. The technical manual or OEM shall be consulted to determine the pump unit's test parameters. Where necessary, the test fluid shall be heated to the proper operating temperature prior to the start of the test. The pump shall meet the performance flow curve to a tolerance of +/- 5% of a new pump assembly. During testing, the bearings and seals shall be monitored. Any leakage, binding, or unusual noise such as squealing coming from the pump assembly during this test shall be corrected and retested after corrective work is complete.

3.9.1.3 Hydrostatic Test: Contractor shall conduct a hydrostatic test using clean fresh water or OEM specified test fluid. Test shall be conducted to certify the integrity of the pump case and seal areas. Test shall be conducted at 50 PSIG for a time of no less than fifteen (15) minutes. Test shall be discontinued at any sign of leakage.

3.10 Coating. Each overhauled and tested centrifugal pump/motor assembly shall be cleaned and prepared IAW primer and paint manufacturers requirements.

3.10.1 The entire centrifugal pump/motor assembly shall be painted with primer and finish coats. Primer coat shall be any rust preventive metal primer suitable for use with the finish coat, 2-3 mils dry film thickness. Allow appropriate drying time per primer manufacturer requirements. Finish coat shall be Silicone Alkyd Enamel Type III Class 2 IAW MIL-PRF-24635. Color of finish coat shall be machinery gray (26307) in accordance with AMS-STD-595, 3-6 mils dry film thickness. Total paint thickness shall result in a 5-mil minimum dry film and maximum 9-mil dry film at time of inspection.

3.11 Workmanship. Each centrifugal pump/motor assembly shall have a professional appearance and be free of dirt, grease, burrs, or sharp edges.

3.12 Final inspection and test report. A detailed Final Inspection and Test Report shall be submitted to the KO for approval prior to scheduling QA personnel. The report shall depict the final condition of each centrifugal pump/motor assembly after all work has been completed. A copy of the inspection and test report shall be turned over to the QA representative upon arrival for final inspection and testing. The inspection and test report shall contain the following information as a minimum:

· Contractor name, address, and telephone number

· Contract number and delivery order number as applicable.

· Pump unit model & serial number.

· Test report showing results of each test conducted including test fluid used.

· Name of the person conducting the testing.

· Test equipment used, nomenclature, serial number, and calibration date.

3.12.1 All defects if any, even those deemed acceptable, shall be documented on the final inspection report.

3.13 Warranty. Standard manufacturer’s warranty applies to each centrifugal pump/motor assembly overhauled under this work item.

3.14 Notifications and inspections. The Contractor shall be responsible for notifying the KO at least ten (10) calendar days prior the contractor being ready for Coast Guard Quality Assurance inspections or testing as required herein.

4. QUALITY ASSURANCE

4.1 General. The Contractor shall maintain an inspection system, which shall insure each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be in accordance with ANSI/ASQC Q9001, documented and available for review by the Coast Guard.

4.2 Records. The Contractor shall maintain records of all inspections and tests. The records at a minimum shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken.

4.3 Calibration system. The Contractor as well as any subcontractors shall be required to maintain a test equipment calibration program in compliance with ISO/IEC 17025. The program shall be documented and traceable to the National Institute of Standards (NIST).

4.4 Responsibility for inspection. The Contractor shall be responsible for the performance of all inspection requirements specified herein. The Contractor shall provide space, personnel, and test equipment for the conduct of all inspection requirements. All inspection and testing shall be performed at the Contractor’s plant or at other facilities acceptable to the Coast Guard. The Coast Guard reserves the right to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.5 Responsibility for compliance. All items shall meet the provisions of sections 3 & 5. The inspections set forth in this work item shall become part of the Contractor’s overall inspection system or quality program. The absence of any inspection requirements in the work item shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.6 Tests and inspections. The inspections/tests required here and in section 3.0 are the minimum required and are not intended to supplant any controls, examination, inspections, or tests normally employed by the contractor to assure the quality of the item in question.

4.6.1 The following are required and will be witnessed by Coast Guard SFLC Quality Assurance Representative(s):

· Pump disposition as specified is section 3.4, if applicable.

· Replacement part verification including label plate 3.7.

· Drive motor certification 3.8.

· Testing requirements as specified in section 3.9.

· Coating requirements as specified in section 3.10.

· Preservation, packaging, packing, marking, and bar-coding of centrifugal pump/motor assemblies prior to shipping per section 5.0.

4.6.2 For the safety of Coast Guard personnel and shop workers, QA inspections shall be completed away from normal shop work, operating machinery, loud noise, welding (arching) and grinding operations if permissible.

4.7 Failure responsibility. If a centrifugal pump/motor fails to pass any inspection/test, the contractor shall report the failure and the recommended fix to the KO. If approved, the corrective action on the materials or processes shall be taken in accordance with this section.

· The KO reserves the right to totally reject any failed item without considering any suggested corrective action.

· The inspection/testing shall be discontinued until all corrective action has been taken.

· After all corrective actions have been taken the inspection/tests shall be continued or repeated at the option of the KO.

· Acceptance shall be withheld until re-inspection has been shown that the corrective action was successful, and the item satisfactorily passes all inspections and tests.

· All corrective actions shall be documented as part of the contractor's inspection system and submitted for approval to the KO.

· Each corrective action report shall include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.8 Tests and inspection reports. One copy of any required inspection or test done on each delivery order shall be sent to the KO.

4.8.1 Quality assurance representative. A copy of any test or inspection report shall be turned over to the SFLC QA Representative upon arrival at the contractor’s plant.

4.9 Packing inspection. The KO shall be notified prior to the packaging and marking of the completed units in accordance with section 3.14 of this work item.

5. PRESERVATION, PACKING, MARKING, AND SHIPPING

5.1 General. Each overhauled centrifugal pump/motor assembly shall be individually preserved, packaged, packed, marked and bar-coded in its own reusable wood box, or a new reusable wood box if approved by the KO. Preservation, packaging, packing, marking, and bar-coding will be inspected by Coast Guard SFLC QA personnel at Contractor’s facility.

5.2 Preservation. Each overhauled centrifugal pump/motor assembly will be placed in warehouse storage and not for immediate installation. The overhauled pump/motor assembly shall be individually preserved and wrapped for protection against moisture and deterioration for a period of two (2) years minimum. It is critical the contractor ensures the overhauled pump/motor assembly undergo the below preservation requirements:

· Each centrifugal pump/motor assembly shall be drained and completely dried of all test fluid.

· Contractor shall spray a corrosion preventative, water displacing compound fog into the intake and discharge ports of the centrifugal pump/motor assembly to prevent corrosion during storage. The compound shall meet or exceed the requirements of MIL-PRF-81309F Type II, Class 2, Grades a or b. The intake and discharge ports shall have plastic cap inserts installed as soon as fogging is completed. Any sharp edges or protruding parts shall be covered to protect the packaging bag from tears.

· Any ferrous metal surface and all unpainted surfaces shall have a thin coat of rust inhibitor per MIL-PRF-81309F applied.

· Zerk fittings, if applicable shall be capped with red zerk dust caps.

· Each centrifugal pump/motor assembly shall be placed into a protective heat sealable bag per MIL-STD-2073 Method 53 - Sealed Floating bag or two 8 mil minimum thickness translucent polyurethane bags. The pump base shall be fastened to the shipping container. Areas where the fasteners penetrate the sealing bag, either a rubber gasket or 100% silicone rubber shall be used to seal the bag from moisture.

· Prior to sealing the bag opening, a minimum of 24-28 ounces of self-contained dehydrated desiccant per MIL-D-3464E shall be placed inside the bag. Remove as much air possible and heat seal or wire tie wrap the bag opening. If using tie wraps, double over the bag opening 180 degrees and tape with duct tape to provide a moisture seal.

5.3 Packaging and Packing. Each overhauled and preserved centrifugal pump/motor assembly shall be individually packaged in its own skid mounted, framed-in wooden crate. The crate shall be assembled with corrosion resistant wood screws or hardware. The centrifugal pump/motor assembly shall be bolted to the base of the crate and packed in such a manner as to prevent the centrifugal pump/motor assembly from shifting within the crate. The crate shall be assembled in such a way to allow the top and sides to be removed in one piece from the base. The crate shall be capable of protecting the centrifugal pump/motor assembly from damage during multiple shipments by commercial carrier and long-term warehouse storage and handling.

5.3.1 Each crate shall be manufactured using solid lumber and plywood only. No composite materials, particle board, wafer board or chipboard is acceptable and shall not be used.

5.4 New reusable shipping container. When authorized by the KO, the Contractor shall construct a new reusable wood box manufactured IAW section 5.3 of this requirement and ASTM D6880/D6880M.

5.4.1 Wood Packing Material (WPM) requirements. New reusable wood boxes shall meet the Phytosanitary Requirements for WPM in accordance with paragraph C2.1.1 of DODD 4140.01-M-1, Compliance for Defense Packaging. WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging material exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB). All new purchases of WPM shall be constructed from heat treated (treated to 56° C. core temperature for 30 Minutes) lumber and certified by an accredited agency recognized by the American Lumber Standard Committee (ALSC).

5.4.2 WPM markings. All new wood boxes shall have the appropriate markings in accordance with DODD 4140.01-M-1, Compliance for Defense Packaging Ref. 2 paragraph C2.5.

5.4.3 Newly manufactured wood boxes shall be secured and stored per section 3.1.

5.5 Marking. Each preserved and packed centrifugal pump/motor assembly shall be stenciled in the upper left-hand corner of the two longest sides (two opposite sides if square) of each box IAW MIL-STD-129. All markings shall be visible to a forklift driver during shipping and handling, storage, and shipment. Markings shall be machine made stencils. The lettering shall be a minimum ½” black block characters on white enamel painted background. All previous markings and quality assurance decals shall be removed from a reusable shipping container prior to the application of any new markings. Laminated paper stencils will not be acceptable.

5.5.1 Marking layout (ready for issue) “A” condition centrifugal pump/motor assembly.

5.5.2 Marking layout (scrap) “H” condition centrifugal pump/motor assembly.

5.6 Bar coding. U.S. Coast Guard requires bar coding of the NSN. Bar coding shall be IAW ISO/IEC 16388-2007 Code 39, Bar Code Symbology Specification is required.

5.6.1 Sample bar code:

5.7.1 The Bar Code Label can be applied separately or as part of the marking required in 5.5.

5.7 Shipping. Unless otherwise directed, the Contractor shall ship and deliver the centrifugal pump/motor assemblies to the government address specified in paragraph 5.7.1. Notify the COR and KO about the shipment (07) days in advance. Provide timely shipping information to KO and COR including the name of the shipping company, date of shipment leaving contractor’s facility, and expecting arrival date and time at the government facility.

NOTE

Normal deliver hours at the warehouse are Monday through Friday 0730- 1300. If delivery is needed to be made outside that delivery window the Contractor shall notify the KO.

5.7.1 Address. Unless otherwise specified, the contractor shall ship, and deliver all parts to the following government addresses:

US Coast Guard

Surface Forces Logistics Center

2401 Hawkins Point RD, Receiving Room - Bldg. 88

Baltimore, MD 21226

6 NOTES

6.1 Document sources.

6.1.1 Government document sources.

· Department of Defense Single Stock Point (DODSSP)

Building 4, Section D

700 Robbins Avenue

Philadelphia, PA 19111-5094

215-697-2667/2179

FAX 215-697-1462

· DOD & Navy Publications & Forms (Other Than DODSSP)

Naval Publication and Forms Center

5801 Tabor Ave.

Philadelphia, PA 19120

215-697-2000

· USCG Surface Forces Logistics Center Contracting Branch 2401 Hawkins Point Road

Baltimore, MD. 21226-5000

Phone: Contact POC on Solicitation

6.1.2 Commercial document sources.

· ASTM International

100 Barr Harbor Drive P.O. Box C700 West Conshohocken, PA 19428-2959 Phone: 610-832-9500

· American National Standards Institute (ANSI)

1180 6th Ave, 10th Floor New York, NY 10036 Phone: 212-642-4980 info@ansi.org

· International Organization for Standardization (ISO)

Chemin de Blandonnet 8

CP 401

1214 Vernier, Geneva

Switzerland

Phone: +41 22 749 01 11 central@iso.org

American Society of Mechanical Engineers (ASME)

Two Park Avenue

New York, NY 10016-5990

Phone: 800-843-2763 customercare@asme.org

· The Society for Protective Coatings (SSPC)

800 Trumbull Drive

Pittsburg, PA 15205

Phone: 1-877-281-7772

· Society of Automotive Engineers (SAE)

400 Commonwealth Drive

Warrendale, PA 15096

Phone: 724-776-4841

Fax: 724-776-0790