Sources Sought_Ground Maintenance-Fort Bayard National Cemetery.docx

SOURCES SOUGHT SYNOPSIS ONLY

GROUNDS MAINTENANCE SERVICES

FORT BAYARD NATIONAL CEMETERY

The Department of Veterans Affairs, National Cemetery Administration (NCA), Pacific District Contracting Office is conducting a market survey and is seeking potential sources for contractors to provide Grounds Maintenance Services at Fort Bayard National Cemetery. See the attached Performance Work Statement (PWS).

The NCA wants to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business) relative to NAICS 561730 Landscaping Services with size standards of $9.5 Million. Note that if VA’s pending market research establishes that two or more SDVOSB or VOSB, who are certified on SBA, Veteran Small Business Certification (sba.gov), can perform the project at a fair and reasonable price, VA will set aside the underlying solicitation per 38 U.S.C. §8127.

Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.

GENERAL REQUIREMENTS:

Objective: The basic service objective is to maintain the cemeteries’ esteemed grounds with care resulting in aesthetically pleasing landscape, care for burial sections, and memorial sites to honor those who have served our nation.

Scope of Work: The Contractor shall provide all labor, equipment, materials, and supervision of its employees to perform the service requirements under this contract for Fort Bayard National Cemetery. Service requirements include:

· Interment and Disinterment Services

· Headstone Services

· Gravesite Maintenance

· Turf and Grasses Maintenance

· Tree, Shrub, Planting, and Bed Maintenance

· Irrigation System Services

· Drainage System Maintenance

· Trash & Debris Removal

· Pavement Sweeping and Cleaning

· Ice Prevention/Snow & Ice Removal

· Structure Cleaning, Light Maintenance, and Janitorial

· Ceremonies Assistance Place of Performance: Fort Bayard National Cemetery FBNC, 200 Camino De Paz, Fort Bayard, New Mexico 88036.

The intent of NCA is to establish a Firm-Fixed-Price, Indefinite Delivering Indefinite Quantity (IDIQ) Contract for a base year and four (4) option periods with the Governments’ discretion to exercise.

Questions will only be accepted in writing via email to Roberto.escobedo@va.gov. No further questions will be accepted after 10/14/2025 by 11:00 AM (PST).

In response to this announcement, please complete the information below and return to Roberto Escobedo, email: Roberto.escobedo@va.gov by 10/27/2025 by 11:00 AM (PST).

Complete the information requested below and attach any pertinent documents/ information necessary if you can meet all the requirements in the Performance Work Statement.

1.Company Information:

Company Name:

Address:

Contact Name:

Phone No:

Email:

SAM Unique ID:

2. Business size information

NAICS: 561730

Select all that applies:

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in Vetbiz.gov ☐ Certified Veteran Owned Small Business in Vetbiz.gov ☐ Large Business ☐ Other:

3. GSA Contract Information:

4. General Information:

Comment:

Comment:

If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

5. Review Performance Work Statement and provide input.

6. Provide past performance of a similar scope and if subcontracting, provide the percentage of work as the prime/subcontractor.

This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement.