SOQ_PR9107__Letter_of_Intent_to_NegotiateAward.pdf

This is a Notice of Intent to Negotiate and Award letter from the Orlando Utilities Commission (OUC) regarding SOQ PR9107 for Continuing Professional Engineering and Support Services for District Cooling Systems. The solicitation sought Statements of Qualifications from engineering consulting firms to provide ongoing professional engineering design, consulting, and support services for district cooling systems on an as-needed basis under a five-year continuing contract. Services include planning, design, permitting, procurement support, construction phase services, commissioning, operational support, and related engineering services associated with district cooling and chilled water systems. The original response deadline was July 20, 2026, at 2:00 p.m. EST via Vendorlink, with a tentative short list determination by August 12, 2026, and interviews and ranking by August 26, 2026. OUC announced on August 10, 2026, that five firms—Hackenberg Engineering, LLC; Matern Professional Engineering, Inc.; Motz Consulting Engineers, Inc.; Pape-Dawson Consulting Engineers, LLC; and SGM Engineering, Inc.—were selected for Master Services Agreements. Multiple contract awards were anticipated, with OUC to independently negotiate pricing for each project with selected firms post-selection consistent with Florida Statute 287.055 (Consultants Competitive Negotiation Act).

Respondent firms were required to hold Florida Professional Engineering licensure and demonstrate a minimum of five years of experience with at least three completed projects in district cooling and chilled water systems within the last five years. A local office or staff presence within 125 miles of OUC's downtown Orlando location was mandatory. Mechanical engineers had to show experience designing chilled water plants larger than 2,000 tons, with at least five completed chilled water district projects in Central Florida. Civil engineers required surveying capabilities and permitting experience with local and state agencies. Electrical engineers needed experience designing industrial chilled water plants at service sizes of 4,000 amperes at 277/480 volts with at least five completed chiller plants in Central Florida. Minimum insurance requirements included $2 million general liability, $1 million auto coverage, statutory workers compensation, and $2 million to $5 million professional liability depending on project value. Historical project costs ranged from $10,000 to $200,000. All correspondence regarding the solicitation was directed to Bhumika Nathoo, Buyer of Strategic Sourcing at OUC. OUC reserved the right to cancel the Notice of Intent to Negotiate/Award at any time prior to contract execution.