EPA_Region_6_Logistics__Warehouse_Performance_Work_Statement_Dec_22_2015_.docx

PERFORMANCE WORK STATEMENT

US EPA Region 6 Logistics Support Services And Warehouse Management & Equipment Maintenance

1. BACKGROUND

The US Environmental Protection Agency (EPA) Region 6 requires Logistics Services and Warehouse Management and Equipment Maintenance Services to support its mission in protecting human health and the environment and for its role under the National Response System (NRS). These services include: managing and maintaining the US EPA Region 6 Warehouse and Equipment; logistics support services in Region 6, Emergency Removal support; non-time critical removal support; and readiness and training exercises required for EPA to retain its readiness capabilities. The National Response System (NRS) is the principle federal mechanism for responding to release of hazardous substances and oil utilizing a multi-layered network of individuals and teams for Federal, State and local agencies and industry. EPA Region 6 Offices are currently located in Dallas, TX 75202 at 1445 Ross Avenue and which includes the States of Texas, New Mexico, Oklahoma, Arkansas and Louisiana.

EPA’s role under the National Response System is to respond to emergencies within its area of jurisdiction, for releases/discharges or threats of releases/discharges of oil, hazardous substances, pollutants, contaminants, or fire or explosion hazard. This includes responding to natural disasters and acts of terrorism as part of a broader Federal response under the Emergency Support Function 10 (ESF 10) of the Federal Response Plan, the Stafford Act of 1990, the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), the Oil Pollution Act of 1990 (OPA), the Clean Water Act (CWA), or other applicable Federal laws. Also included in this responsibility is to coordinate all federal, state, local and private efforts associated with responding to environmental emergencies under several federal and regional contingency plans. Other responsibilities include responding to nuclear, biological, chemical, radiological (NBCR) events and to assist in a disaster or counter terrorism/weapons of mass destruction (CT/WMD) incidents. EPA also supports states and communities in their preparedness and response activities as part of its mission.

To maintain a constant state of response readiness, EPA R6 also develops and conducts periodic drills and exercises. An integral part of these exercises is the calibration and use of EPA owned response equipment in conjunction with simulated response events so it is imperative that all response equipment and vehicles be maintained accordingly. The contractor shall assist EPA during preparedness drills and exercises utilizing the equipment.

EPA’s delegated authority to undertake removal and remedial response action with the release or threat of release of oil, hazardous substances, or pollutants and contaminants often requires the establishment of the Incident Command System (ICS) structure to manage the responses to Federal disasters and other declared emergencies. Logistics is a section under the ICS and is activated at the direction of the Incident Commander during a disaster response if that function is required to support the response.

Logistical Support Services requirement emerged from the need to have the ability to provide logistical support to the EPA On-Scene Coordinators (OSCs) and other federal officials implementing EPA’s responsibilities under the national response system.

To maintain a constant state of response readiness, EPA R6 also develops and conducts annual drills and exercises. An integral part of these exercises is the calibration and use of EPA owned response equipment in conjunction with simulated response events so it is imperative that all response equipment and vehicles be maintained accordingly.

EPA Region 6 requires a Warehouse Management and Equipment Maintenance contractor for maintenance and management of its response equipment and vehicles in order to respond to emergencies within its area of jurisdiction. These are responses to emergencies of the release/discharge or threat of release/discharge of oil; hazardous substances, or pollutants, contaminants; or fire or explosion hazards that pose an actual threat to human health or welfare, or the environment. An integral part readiness in order to respond to these emergencies is maintenance and a constant state of response readiness of EPA owned response equipment and vehicles. Emergency response equipment and vehicles must be calibrated and services so these items are in a constant state of readiness when an emergency response occurs. Accurate inventories and locations of checked-out equipment and vehicles must be maintained at all times to protect the government’s assets. Equipment must be available, serviceable and tracked during issuance, use, and return to the warehouse. This includes any and all information to support proper charging of the appropriate costs to any and all responses or exercises.

EPA Region 6 responses have included major hurricanes, major oil spills; train derailments, industrial facility explosions and/or accidents; and other emergencies. Experience and lessons learned from responding to these incidents have highlighted the importance of having capability to provide immediate housing/lodging accommodations, foods services, communication capabilities, medical, security and other support services for personnel responding to these emergencies. It is during these responses that it is essential that warehouse support be available to dispatch equipment and vehicles to the response location/s. Often during a major natural disaster, there are several geographic locations involved and the dispatch and inventories must account for the type of equipment checked-out, its location, and the person it is checked-out to. As essential personnel are deployed to devastated areas throughout Region 6, sufficient logistical support services must be made available to ensure the safety and security of response personnel. Sometimes these areas are without electricity, running water, sanitation, shelter, and other facilities for indefinite periods of time. Housing and communications are often the least available support services available as responders from all sources compete for the same limited support services.

A joint logistics support services and warehouse management and equipment contractor will provide EPA Region 6 with efficient mechanism for readiness and preparedness when responding to environmental emergencies. By participating in training exercises and daily warehouse management and equipment maintenance, contractor personnel will have a working knowledge of how EPA Region 6 conducts business during an emergency response.

2. GENERAL

Requirements within this Performance Work Statement (PWS) are required to establish and prepare for the ability to provide logistical support services and Warehouse Management and Equipment Maintenance in various tasking areas to support Non-Time Critical Removals and Warehouse Management and Equipment Maintenance. Also provide logistical and warehouse support during responses to emergencies (Time-Critical Removals, Oil Spills, Train Wrecks, etc.), natural disasters, training exercises, and large public events such as the Super Bowl football game or political convention. For each assigned task, the contractor is responsible for providing appropriate experienced and trained personnel as well as all supplies, materials, tools, and equipment necessary to complete the job as tasked.

The warehouse and maintenance services are performed primarily at the warehouse facility (i.e. Region 6 EPA Training / Conference Center) located in Addison, TX, during normal business hours from 7:30 a.m. to 5:00 p.m. Monday through Friday, excluding Federal holidays. The contractor shall maintain continuous operations and staffing at the warehouse at all times during normal business hours from 7:30 a.m. to 5:00 p.m. Monday through Friday, excluding Federal holidays. The contractor shall provide services simultaneously while staffing and maintaining continuous operations. However, the contractor is also responsible for providing on-call services for non-business hours from 5:01 p.m. to 7:29 a.m., Monday through Friday, and 24 hours per day on Saturday, Sunday and Federal holidays. Contractor support personnel may work on rotational work schedules to maintain coverage.

Task orders issued under the terms and conditions of this contract may include all or some of the tasks included in this PWS. Upon issuance of a task order, logistical support services shall be provided within specified timeframes outlined herein and shall be maintained up to 24 hours per day, 7 days a week including Federal, Local and State holidays or as otherwise specified in the Task Order.

Tasks orders may be issued for Time Critical Removals, Non-time critical removals, warehouse operations and maintenance, and training exercises. Specific delivery schedules and response times will be issued as required by EPA over the life of the contract. Personnel requirements will be determined by the task areas required and the scope of the work to be completed under each task order per the PWS.

Requirements for logistical support services to EPA-Region 6, includes the geographical area of the States of Arkansas, Louisiana, Oklahoma, New Mexico and Texas, and shall be for a minimum of 2 EPA personnel with the ability to accommodate incremental increases or decreases of up to a maximum of 50 occupants in any one twenty-four (24) hour period, as specified in the Task Order. Logistical support services that are required for EPA’s Region 6 and in accordance with the Performance Work Statement (PWS) are listed below under the following task areas. These task areas may also apply to Time Critical Removals and Non-time critical removals, except that task area timeframes listed by task area for Time Critical Removals and Non-time critical removals shall be indicated in the task order issued for the Removals.

Logistics Task A Incident Command Post (ICP)

Logistics Task B Site/ground Requirements

Logistics Task C Emergency Housing/Lodging Requirements

Logistics Task D Food Service

Logistics Task E IT/Communications

Logistics Task F Security Requirements

Logistics Task G Medical Services Requirements

Logistics Task H Health & Safety Supplies

Logistics Task I Administrative Support & Supplies

Logistics Task J Administrative Support Equipment

Logistics Task K Shipping, Receiving, & Distribution Requirements

Logistics Task L Training and Exercises

Logistics Task M Personnel Requirements

Logistics Task N ICP Demobilization

Logistics Task O Deliverables

3. GENERAL CONTRACTOR REQUIREMENTS

NOTE: The Contractor shall provide all necessary labor, supervision, equipment, tools, materials, fuel, and supplies necessary to facilitate the supporting tasking activities for the emergency episodic event described herein and as set forth in the approved task order.

The Contractor shall not enter into a lease agreement on behalf of the Government. Any agreement with third party interests for applicable emergency facilities (for example: conference, meeting, planning, lodging space) shall be between the contractor and the facility provider. Any such space or facility will be the contractor’s responsibility, billable as an Other Direct Cost.

Warehouse Management and Equipment Maintenance Services-EPA Region 6

A. TASKS/SERVICES.

EPA requires management of the EPA R6 owned and GSA leased response vehicles, trailers, equipment and supplies. This includes a 24 hours per day readiness for vehicles, trailers, and routine on-site and field calibration and maintenance of Government-owned equipment, vehicles and trailers (and all related internal equipment or component parts), except as specifically excluded on Attachment D, demonstration of the use of EPA R6 response vehicles, trailers, equipment and supplies during drills and exercises, transportation and/or shipment of Government response vehicles, equipment and associated supplies. Also required will be an initial and ongoing inventory of all response equipment and related supplies located at the warehouse. The current inventory of EPA response equipment will be provided to the contractor at time of contract award. EPA expects the equipment list to change throughout the life of this contract. The contractor shall maintain continuous operations and staffing at the warehouse at all times during normal business hours from 7:30 a.m. to 5:00 p.m. Monday through Friday, excluding Federal holidays. The contractor shall provide services simultaneously while staffing and maintaining continuous operations. The vehicles, trailers and equipment must be kept in a continuous state of readiness. In addition, the contractor shall maintain a complete inventory and maintenance schedule of the response vehicles, trailers and equipment stored primarily at the Addison, TX facility. All equipment shall be inventoried and tracked in accordance with Region 6 property procedures and maintained according to the manufacturer’s specifications, unless otherwise directed by the EPA Contracting Officer’s Representative (COR)/Task Monitor and/or Project Officer.

The Contractor shall ensure that EPA’s response equipment listed is maintained according to manufacturer’s recommendations, and is operable and in good repair for immediate deployment by EPA at any time. The Contractor is not responsible for continuous maintenance of response equipment while it is off-site, but may be called upon to perform periodic repairs, troubleshooting or transport.

The Contractor shall ensure that EPA’s response equipment listed is inspected, shelved, inventoried, and logged while in EPA’s warehouse and shall coordinate any necessary repairs and calibration by the manufacturer or other qualified vendor. The contractor shall track location and check-out and check-in of all equipment and ensure that the SSID/NRC/OPA or ICP unit code level information is maintained.

General Technical Requirements

· The contractor shall maintain EPA response vehicles and equipment identified in Attachment D (List of EPA-Owned Vehicles, Trailers and Equipment) in accordance with manufacturers’ suggested maintenance schedules (to be provided by EPA in hard copy, electronic file, web link, or other format) and in a state of constant readiness for use. The list may be revised by the Contracting Officer. Unless otherwise specified herein, the contractor shall provide all supplies, expendables, personnel, tools, materials, and supervision necessary for day-to-day warehouse operations as defined in this Performance Work Statement (PWS).

· Contractor shall maintain its work areas at the warehouse facility in Addison, TX in accordance with existing safety guidelines (OSHA and other regulatory requirements).

· Contractor shall maintain response equipment stored at the warehouse facility in Addison, TX, including calibration of scientific measuring equipment.

· The contractor shall have required certifications to maintain or make arrangements for a certified technician to maintain equipment as identified in the Equipment Operating Guides (i.e. SCBAs and Breathing Air Trailer)

· The contractor shall provide maintenance, technical support and training for all vehicles, trailers, and equipment maintained under this contract.

· The contractor shall perform tasked activities in the appropriate levels of personal protection equipment as determined by the NIOSH/OSHA/USCG/ EPA Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities issued in October 1985.

· The contractor shall provide for the delivery of, installation, and set-up of EPA R6 response vehicles and equipment to designated locations as required. Contractor may be required to travel to deliver vehicles or equipment.

· Maintain and utilizing: both a pre-existing National inventory system and Region 6 Contractor Equipment/Vehicle Tracking Bar Code Tracking System, to maintain inventory in an accurate, current and complete manner in accordance with Region 6 property procedures, to document and track all equipment and vehicles and the check-in and out of equipment and vehicles.

· The contractor shall track all contract costs and invoice all applicable contract costs site specifically when appropriate.

Specific Tasks WAREHOUSE TASK 1: Response Actions:

The contractor shall:

· Maintain vehicle and equipment readiness capability. This includes utilizing a pre-existing inventory system in accordance with Region 6 property procedures that will document and track all equipment and vehicles and the check-in and out of said equipment and vehicles by designated EPA personnel and the Superfund Technical and Response Team (“START”) contractors from the warehouse location for response work. Contractor shall be required to use existing web-based systems and/or EPA-provided software known as the “National Equipment Tracking System” for equipment inventory and tracking as well as a Region 6 Contractor Equipment/Vehicle Tracking Bar Code Tracking System. EPA will provide contractor with training in the use of required inventory systems and will provide computer system specifications and software requirements necessary for contractor to access systems.

· Be available for equipment and vehicle readiness and response on a 24hour, seven day per week, oncall basis throughout Region 6 and also for cross regional responses, national response incidents, and international responses.

· Identify requested equipment or vehicle and confirm availability and status within 15 minutes of notification using the inventory and equipment tracking systems. This information shall be available 24 hours a day. Contractor shall be provided with a computer at the warehouse facility capable of accessing the National Equipment Tracking System. EPA will grant access to this database.

· Be responsible for providing packaging and/or delivery, installation, and set-up of equipment or vehicles to the site on time as specified by designated EPA, or other authorized personnel. The Contractor shall have the requested equipment, supplies, or vehicles packaged or ready for shipment or pickup within one (1) hour of notification.

· Be responsible for receipt of equipment at the work location as specified by designated EPA, START or other authorized personnel. When equipment or vehicles are to be received after normal business hours, the Contractor shall make arrangements to receive within one (1) hour of notification.

WAREHOUSE TASK 2: Maintenance of Vehicles and related Equipment (Non-Scientific)

· Contractor shall monitor the condition of all vehicles listed (including trailers and generators), and shall maintain proper battery charge level, fluid levels, tire inflation and condition, and the operation of all lights necessary for road use. Mechanical service, repair or replacement of parts shall be arranged as needed to maintain vehicle readiness for use. If repairs or part replacements beyond the scope of the manufacturer’s preventive maintenance instructions are needed, Contractor shall advise COR of the details and give recommendations; COR must give approval before repairs or part replacements may begin.

· Contractor shall make sure that equipment is calibrated in accordance with manufacturers’ guidelines.

· Contractor shall clean all vehicles after performing maintenance tasks.

· Contractor shall be responsible for arranging service or repairs of damaged or malfunctioning listed EPA owned vehicles and/or equipment by qualified service repair personnel or by the manufacturer.

· Contractor shall coordinate with the COR for service or repair of damaged or malfunctioning GSA Leased vehicles listed by qualified service repair personnel or by the manufacturer. Follow GSA/Fleet card manual for appropriate procedures. The Contractor shall notify the Task Monitor or their designee (via E-mail) of inoperable equipment or of any equipment needing major service or repair and shall obtain the approval of the Task Monitor or their designee prior to providing such repair in excess of $1,000.00 per piece of equipment, or a cumulative monthly cost exceeding $10,000 for repairs and/or replacement of expendable items. The Task Monitor shall ensure that the EPA Project Officer is included in all repair-related correspondence.

· Contractor shall arrange for mobile (i.e., roadside assistance) maintenance to start or repair vehicles and equipment that are disabled. This service shall be provided upon notification of the requirement. The contractor shall maintain a service call log, which shall be provided to the COR monthly.

· Contractor shall insure that employees have current and valid professional certifications and applicable licenses before operating Government vehicles.

· Contractor shall only use materials which are suitable for the intended purpose and are not harmful to the vehicles or equipment maintained under this contract.

· Vehicles are not to be stored inside the warehouse facility and any gasoline for ATVs shall be kept in an approved container and secured inside a metal storage cabinet.

· Contractor shall ensure that all vehicles are secure in their parking spaces within the fenced and gated parking area and that the parking area traffic lanes are not blocked by unattended vehicles.

WAREHOUSE TASK 3: Warehouse Operations Support:

The contractor shall organize, inventory and track all equipment listed in Attachment D. At a minimum, the contractor shall:

· Operate and maintain EPA’s warehouse area including receiving, storing, and shipping of equipment. The Contractor shall perform a variety of warehouse operations support services as outlined below:

1) Receiving – Contractor will receive and inspect all incoming response equipment and supplies in accordance with Region 6 property and receiving procedures, and note any visible loss, damage, and/or other discrepancy. Inform the PO/CO if the shipment should not be accepted due to the magnitude of the damage and/or discrepancy. No samples collected from sampling events and/or response actions shall be brought, stored or otherwise maintained at the warehouse.

2) Shipping/Delivery – Contractor shall coordinate with the shipping and receiving on-site facility manager to prepare Government property for shipment and delivery to designated sites in accordance with Region 6 property and shipping procedures. The Contractor shall deliver or arrange for immediate delivery of equipment. Contractor may be required to utilize one or more alternate shipping locations during emergency response operations, and to continue shipping and delivery functions at those alternate locations after normal business hours. Contractor shall create a contract-specific FedEx shipping account.

3) Inventory Control/Maintenance Systems – Use the National Equipment Tracking System, as provided by EPA, to maintain inventory data in an accurate, current and complete manner. This inventory control system is capable of providing reports which list: inventory onhand, to include location within or outside the warehouse; projected maintenance schedules; if sent out for maintenance, the projected date for return to the inventory system; maintenance performed; shelf life dates, to include projected expirations; disposal dates; and, equipment checkout information, date and person or organization released to. Use and maintain Region 6 contractor Equipment/Vehicle Tracking Bar Code Tracking System, to track and maintain inventory in an accurate, current and complete manner.

4) Decontamination -- Contaminated Government property shall not be returned to, stored or otherwise maintained at the warehouse. Contractor is not responsible for decontamination. EPA will be responsible for decontamination.

5) Cleaning – All Government property brought to the warehouse from a field deployed scene shall be cleaned prior to reinventory into the warehouse for future use. Contractor shall arrange for all equipment and vehicles to be cleaned prior to re-inventory. The Contractor shall maintain records or logs of cleaning and the reason why the cleaning was required prior to returning to EPA inventory.

6) Information Technology (IT) and Communications – The contractor shall provide IT and communications support for the US EPA equipment. Specific detailed information for quantities, types, and other pertinent information for IT and Communications support will be provided to the contractor by EPA. The contractor shall provide IT and Communications support for the duration of the contract. IT and Communications support for the US EPA Warehouse facility shall not be performed under this Statement of Services.

· Assist the Region’s Property Accountable Officer with the disposal of excess Government property in accordance with EPA Personal Property Policy and Procedures Manual – Publication 4832. Contractor shall also assist with the disposal of any materials, packaging and other substances used in the operation and maintenance of the facility, in accordance with local, state approved property management system and federal regulations, and laws.

WAREHOUSE TASK 4: Equipment Calibration and Maintenance (Scientific) The contractor shall:

· Maintain and/or calibrate all equipment listed in Attachment D in conformance with manufacturer’s recommendations and record the maintenance in the inventory system within 24 hours of completion.

· Monitor and coordinate with maintenance vendors, the scheduled return date of any equipment sent out for maintenance.

· Maintain maintenance/calibration logs for all applicable items. Any discrepancies shall be noted and steps to correct the discrepancies shall be identified.

· Maintain an adequate and viable inventory of calibration, sampling preparation, and operating chemicals and supplies (including disposable/expendable items such as PPE) for the purposes of:

· Maintaining warehoused equipment in a calibrated and field- ready state; and

· Ensuring that all equipment dispatched from the warehouse is accompanied by an adequate supply of chemicals and supplies to allow for standard field calibration and anticipated field utilization.

· Any chemicals kept in the warehouse workspace are to be stored only in the chemical storage boxes provided by EPA. Elsewhere within the facility, chemicals shall be stored only in the chemical storage locker located in the Sample Preparation Room. Chemicals shall be labeled with contents and if tagging is required, then chemicals should be tagged.

· With prior approval of the Contracting Officer, contractor may be authorized to use Federal Supply Schedules or other federal government ordering instruments to order and replenish inventory stock. If this process is approved for use by contractors, it shall be solely and exclusively used for supplies (expendables) related to this contract.

· Clearly identify and track items with a shelf life by date and when the item is to be replaced. Replacement of items having a shelf life shall be received prior to shelf life expiration for the item being replaced. In no case shall items with less than 2 weeks or 10% shelf life remaining, whichever is shorter, be provided for use. Upon receipt of the replacement item, the expired item will be disposed of in accordance with local, state and federal laws.

· Inspect and perform required maintenance to the equipment before returning the equipment to the inventory

· Arrange for service or repair of damaged or malfunctioning scientific equipment by qualified service repair personnel or by the manufacturer. The Contractor shall notify the Task Monitor or their designee (via E-mail) of inoperable equipment or of any equipment needing major service or repair and shall obtain the approval of the Task Monitor or their designee prior to providing such repair in excess of $1,000.00 per piece of equipment, or a cumulative monthly cost exceeding $10,000 for repairs and/or replacement of expendable items. The Task Monitor shall ensure that the EPA Project Officer is included in all repair-related correspondence. The EPA Task Monitor and EPA Project Officer are considered EPA Officials for this purpose.

WAREHOUSE TASK 5: Drills, Exercises and Training

· Provide equipment use and calibration training to EPA personnel.

· Setup, breakdown all equipment and supplies needed, and restock any supplies used during the drills and exercises.

· Annual Property Report the contractor shall submit an annual report of all property on hand as of June 30th of each year. Annual Property Reports shall be submitted to the Contracting Officer and Project Officer on or before July 31st of each year.

· Written Health and Safety Plan – Within 30 days after the contract award and annually thereafter, contractor shall formulate and submit to EPA a written Health and Safety Plan containing the following:

· Contractor’s defined procedures for the storage of hazardous materials in conformance with good housekeeping practices, the National Fire Prevention Association (NFPA) Code, and applicable federal and municipal regulations;

· Contractor’s defined procedures for the identification and disposal of hazardous wastes in accordance with Federal Resource Conservation and Recovery Act (RCRA) regulations and any applicable state and local laws, prior to use with personnel; and

· The details of the contractor's safety organization, responsibilities, method of program implementation, and how hazards and deficiencies shall be identified and corrected. It shall detail employee's responsibilities for: protection of Government property and safety of others, employee's responsibilities for reporting all mishaps, and establish procedures for reporting or correcting unsafe conditions, hazards, or practices. The plan shall also contain mishap notification and reporting procedures. The contractor shall have a central POC for safety and health related issues. The POC shall be identified in writing to the COR.

· Monthly Progress Report includes:

· Monthly Expenditures Reports – Contractor shall report to COR all maintenance and repair expenses incurred;

· Reports of all accidents/incidents involving contractor employee use of and/or damage/injury to facilities, equipment or personnel;

· Narrative description of maintenance activities including equipment inspection, cleaning, maintenance, calibration, repair, and walk-in service; and

· Any other reports as required by Project Officer or Contracting Officer.

All monthly reports shall be submitted to the Contracting Officer by E-mail and CD-ROM and to the Project Officer by CD-ROM, along with the monthly invoice.

D. FACILITIES USE, BADGES, KEYS AND/OR ACCESS CODES

· The Government will provide contractor personnel with a warehouse workspace with heating and air conditioning, electrical outlets, voice/data connections and restroom access.

· Keys and Access Codes to appropriate areas within the facility

· Personnel Background Checks - prior to reporting for work, all contractors must receive Public Trust security clearance, including fingerprinting, and be “NACI Basic” cleared and checked for criminal, drugs and financial areas. A complete NACI background check shall be completed on all contractor personnel.

Contractor-Furnished Items:

The contractor is responsible for providing all resources needed for performance of the contract. Resources include, but are not limited to, the following:

· Personal Protective Equipment (PPE) and garments;

· Motorized pallet jack;

· Scale (Commercial shipping scale, 0 to 200 Lbs);

· Maintenance tools and supplies;

· Personal computers and internet access used on-site and at home during “on call” period;

· A multi-function office machine (copier/fax/scanner/printer) for use within the warehouse workspace; and

· Motorola DTR650 or equivalent digital 2-way radio for safety / security communication with EPA personnel and security guards on-site.

E. PHYSICAL REQUIREMENTS OR OTHER EXPERTISE REQUIRED.

· All employees of the contractor shall possess licenses or certifications necessary for the operation and maintenance of listed vehicles and equipment; as recommended or required by the vehicle or equipment manufacturer(s) or by applicable laws.

· One or more vehicles may require a Commercial Driver’s License (CDL) for legal operation; contractor shall ensure that a commercially-licensed driver is available for any tasks involving the operation of said vehicles or other subsequently acquired vehicles on public roadways.

· All employees should be able to pick-up and carry for short distances unassisted, packages and other items weighing less than 75 lbs.

· All employees shall be familiar with the operation of general office equipment such as, telephone, fax machine, voicemail system and photocopy machine. All must be proficient in operating personal computers and sending E-mails, completing spreadsheets and accessing online database.

F. PLACE OF PERFORMANCE.

Work required by Task Orders issued under this contract shall primarily be performed at the EPA warehouse facility location currently in Addison, Texas. If for any reason that primary location becomes unavailable for use as a workplace, EPA may direct contract employees to report to other locations. Contractor employees shall perform the tasking required by task orders issued under this contract regardless of location.

The primary location for the EPA warehouse facility is currently located in Addison, Texas. If for any reason the primary location becomes unavailable for use as a workplace, EPA may direct contractor employees to report to other locations. Contractor employees shall perform the functions as described within this PWS regardless of the location.

Logistics Support -EPA Region 6 Removal Support (RS):

RS Task A: COMMAND POST & FIELD OPERATIONS AND OUTREACH CENTER The contractor shall provide the following infrastructure support:

The Contractor shall establish a Command Post and Field Operations (CP/FOOC) and possible Command Post branches for maximum capacity as set forth by EPA through the EPA ordering instrument. This may also include an EPA Outreach Center. The CP/FOOC capacity is defined as the number of occupants the CP/FO is designed, constructed and outfitted to support. Actual population/occupancy may vary from capacity. CP/FOOC population or occupancy is defined as the number of individuals actually assigned to the CP/FOOC.

The Contractor shall provide a Logistics Facility Project Manager who will serve as the on-site primary point of contact for the CP/FOOC. This individual shall be responsible for all activities conducted by the Contractor and shall manage resources used on the project to include but not be limited to utilities, hygiene facilities, janitorial services, administrative support space, communications and computer services, security services, grounds maintenance, storage and inventory of equipment and supplies.

RS Task B: INFORMATION TECHNOLOGY (IT) & COMMUNICATIONS The contractor shall provide IT and communication services to support EPA Region 6 CP/FOOC field operations. The contractor shall provide IT and IT network support for the duration of the individual requirement. Services are to include internet access, computer network server, network smart boards, and wired telephone service, if required. NOTE: Note: There is no direct labor under this task. This task is only for providing logistic support services.

RS Task C: SECURITY The contractor shall provide security services for Region 6 CP/FOOC, which includes all the equipment and supplies stored in or otherwise located within the CP/FOOC. Services shall be for the period of performance for the individual requirement.

RS Task D: AMINISTRATIVE SUPPLIES The contractor shall provide administrative support supplies as required by the Region 6 EPA for CP/FOOC locations during the individual requirement period of performance.

RS Task E: ADMINISTRATIVE SUPPORT EQUIPMENT The contractor shall provide for EPA CP/FOOC administrative support equipment including copiers, printers that meet the EPA network and other required specifications and associated consumables related to this equipment for the period of performance of this task order.

RS Task F: GEOGRAPHIC INFORMATION SYSTEM (GIS) SUPPORT EQUIPMENT The contractor shall provide GIS equipment to support EPA’s CP/FOOC for the duration of the period of performance of the individual requirement or as specified in the ordering instrument. This includes GIS computer platform, printer, plotter, and associated consumables.

RS Task G: DATA MANAGEMENT SUPPORT EQUIPMENT The contractor shall provide data management support equipment to support EPA’s CP/FOOC and for the duration of the period of performance of the individual requirement. This task includes a data management computer platform with secure access both on-site and remotely, all supporting hardware/software associated the data management process, utilization of EPA approved data management processes and procedures developed in a EPA Data Management Plan, and secure on-site storage of any “hard copy” data associated with the individual site.

RS Task H: OVER-SIZED FIELD EQUIPMENT STORAGE AREA The contractor shall provide over-sized field equipment storage area in an area of reasonable proximity to the CP/FOOC operational area as determined by the R6 FOSCs. This over-sized equipment storage area will be required through the performance period of the individual requirement. NOTE: Note: There is no direct labor under this task. This task is only for providing logistic support.

RS Task I: CLOSEOUT:

Perform the necessary activities to close out the individual requirement in accordance with the contract requirements for reporting and invoicing. Typical activities include the following:

· Archiving files in accordance with Federal Record Center requirements

· Preparing optical disk or other EPA-approved data storage technology

· Preparing the closeout report in accordance with Regional guidance or other procedures as specified in the individual requirement. If the final hours/budget is greater than +/- 10% of the original approved work plan/task order hours/budget, the Close-Out Report must describe the circumstances that explain why this occurred.

Response Incidents:

LOGISTICS Task A: INCIDENT COMMAND POST (ICP):

The Contractor shall establish an ICP and possible ICP branches for maximum capacity as set forth in the Task Order. ICP capacity is defined as the number of occupants the ICP is designed, constructed and outfitted to support. Actual population/occupancy may vary from capacity. ICP population or occupancy is defined as the number of individuals actually assigned to the ICP. ICP occupancy or population may change significantly over the duration of the tasking order. The On Scene Coordinator (OSC) or the Contracting Officer (CO) will give the contractor at least a 24-hour period of notification prior to any changes in the estimated ICP population. The Government does not guarantee that the ICP will be fully occupied to meet the specified ICP capacity. The contractor shall be capable of accommodating incremental increases or decreases in ICP occupant capacity up to a maximum of 50 occupants in any one twenty-four (24) hour period as specified in the Task Order.

The Contractor shall provide a Logistics Facility Project Manager who will serve as the on- site primary point of contact for the project. This individual shall be responsible for all activities conducted by the Contractor and shall manage resources used on the project to include but not be limited to emergency lodging, utilities, hygiene facilities, janitorial services, administrative support space, communications and computer services, food and security services, medical support services, grounds maintenance, provision, storage and inventory of equipment and supplies.

The Contractor shall arrange or provide emergency space to facilitate the needs of the Emergency Response Personnel. The Government reserves the right to reject locations/sites deemed to be insufficient to fully support ICP operations. The Government reserves the right to provide equipment or services to support ICP operations.

The Contractor shall provide a mobilization plan for the task order to ensure a smooth transition from Task Order award to full ICP operational status. The mobilization plan shall include assessment of potential security risks or logistical concerns, site preparation, schedule for delivery of required goods, equipment or services, contractor employee training and orientation and assumption of full operational responsibility. Timeframe for submission of mobilization plan shall be specified in the Task Order. A demobilization plan for the closure of the ICP shall be provided within 14 days of notification as required under Logistics Task N.

The Contractor shall perform all necessary site improvements to establish positive drainage, expand site capacities, create parking and common areas and perform selective clearing and grubbing. The Contractor shall restore the site to meet or exceed original site conditions as specified in the Task Order delivery schedule or upon the Government’s request to demobilize the ICP.

If required under the Task Order, the Contractor shall provide an ICP Point of Contact for check-in at the ICP entrance. The Contractor is responsible for all check-in and check-out of personnel (occupants and visitors) entering and exiting the ICP. The Contractor may be required to furnish photo identification badges for all ICP occupants requiring entry into the ICP. This identification will be used to access emergency lodging, ICP facilities, meals, and laundry services; these ID badges will be clearly distinctive from other categories of ID badges. Identification badges will also be provided to authorized, non-occupant ICP visitors and will allow these authorized visitor’s access to ICP dining and laundry self-pay services; These ID badges will be clearly distinctive from other categories of ID badges.

LOGISTICS Task B: SITE/GROUNDS REQUIREMENTS

Contractor shall provide the following within 3 days (72 hours) of notification:

LOGISTICS Task C: EMERGENCY HOUSING/LODGING REQUIREMENTS

Contractor shall provide the following within 24 hours to 10 days (240 hours) of notification based upon availability or housing/lodging selection and conditions:

· hotel/motel rooms

· corporate furnished apartments

· trailers/RV’s

· enclosed portable shelters with beds

· one person per private bedroom area (per private bedroom area is defined as a separable from any other sleeping quarters or other living area)

· TV service

· A small refrigerator and microwave may be required dependent upon the availabilityof eating establishments. This will be identified within the Task Order if as a result of area devastation eating establishments are not available.

LOGISTICS Task D: FOOD SERVICE REQUIREMENTS

Contractor shall only furnish meals to personnel authorized by EPA to receive them. The authorized personnel shall be identified by their Contractor issued ICP photo identification badges.

The Contractor shall also provide meals to EPA authorized visitors who are non-ICP occupants. If this situation occurs, the meals will be provided on a self-pay basis and the Contractor shall accept cash for payment directly from the EPA authorized ICP visitors. Meals paid for by authorized visitors will be based on a pricing schedule not to exceed the local geographic per diem rate. EPA authorized ICP visitors will present visitor badges in order to receive meals.

Contractor shall provide the following within timeframes specified in the Task Order:

• All personnel, material, equipment, service and areas necessary to provide food service at the ICP for a minimum of 10 with incremental increases or decreases of as few as 10 up to a maximum of 50 occupants in any one twenty-four (24) hour period.

• Meals Ready to Eat (MRE) and hydrating fluids will be delivered within 1 day (24 hours) of notification. Vegetarian and standard American cuisine selections shall be included.

• A tent/field dining hall will be established and operational within 3 days (72 hours) of notification. Dining hall will provide food services with three (3) meals (breakfast, lunch and dinner). All meals served shall consist of standard “American cuisine”. Contractor shall provide a variety of menu options, including a vegetarian selection containing no meat, fish or poultry at each meal. Non-meat protein substitutes shall be used in Vegetarian selections. Breakfast shall consist of a minimum of 2 hot main selections, breads/pastries and a variety of fruit and juices. Lunch shall consist of a minimum of 2 hot main selections plus a variety of fruits, juices and chips or crackers. Dinner shall consist of a minimum of 2 hot main selections and 1 main vegetarian selection, 2 Side selections, breads/rolls, salad, juices and dessert. Contractor shall also accommodate special dietary menu needs. Hot coffee, tea, water and snacks shall be made available at a twenty-four hour service bar, if required by the Task Order.