Solicitation MDLS Bldg 210 253.pdf

Lenel OnGuard Software Magnetic Door Locking System, Fort Riley, KS

RFQ # W911RX-24-Q-0047

The following solicitation is competed IAW FAR PART 12, Commercial Items, using FAR PART

13; Simplified Acquisition Procedures.

Set-Aside Requirement

This solicitation is a Total Small Business Set-aside, FFP, and RFQ. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

Request for Quote

Please return this electronic RFQ by 12:00 AM (CST) on 22 JUL 2024

Point of Contact: Miranda Wright, Contract Specialist

Fort Riley, KS 66442

E-Mail: miranda.s.wright2.civ@army.mil

Ronald Kabat, Contracting Officer

Fort Riley, KS 66442

E-Mail: ronald.l.kabat.civ@army.mil

Please include the following company information with your quote:

Company

Name:

POC:

Phone:

Email

Address:

CAGE Code:

DUNS Number:

Tax ID

Number:

Contractor’s Acknowledgement

Signature: Date:

http://www.sam.gov/ mailto:miranda.s.wright2.civ@army.mil mailto:ronald.l.kabat.civ@army.mil

NAICS CODE

Vendor must be register with NAICS Code 561621, Security Systems Services (except

Locksmiths). The Offeror shall be actively registered with that NAICS or a similar NAICS with the appropriate size standard ($25M) prior to Award to be considered for any resulting contract. Failure to be properly registered under the appropriate size standard during evaluation and/or at the time of award deems the offer ineligible for award. A similar NAICS

Code with the appropriate size standard other than the NAICS Code identified in this buy term may be used as a factor to determine technical capability.

System for Award Management (SAM)

Unless exempted by an addendum to this solicitation, by submission of an offer, the

Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. The Offeror does not become registered in the

SAM database before the close of the solicitation, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov. Registration information can be found at www.sam.gov.

Request for Debrief

Under FAR Part 12 Streamlined Procedures for Commercial Acquisitions, debrief is not required. The Government will not offer debrief for this requirement.

Offer Period

Quote shall be good for 30 calendar days from the date of the quote submission.

Filing a Protest

It is preferable that protests be resolved as quickly as possible at the lowest level possible before considering the more formal process described below. To be timely, protests shall be filed within the periods specified in FAR 33.10. 1) All agency-level protests should be sent to the Contracting Officer for interested parties to seek resolution of their concerns within AMC, as an Alternate Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. The address for filing a protest directly with AMC is: Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road RM: A6SE040.001

Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 http://www.acquisition.gov/ http://www.sam.gov/

INSTRUCTIONS TO OFFEROR

(1) To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts:

Part I – Summary Data/Technical Requirements, Part II - Price Quote, Part III – Past Performance.

(2) Offers are to be received by the MICC Fort Riley via email no later than 12:00 AM (CST)

Monday, 22 JUL 2024.

(3) Submit ONLY electronic quotes to the following email address:

Contracting Officer: Mr. Ronald L. Kabat, ronald.l.kabat.civ@army.mil and/or

Contract Specialist: Ms. Miranda Wright, miranda.s.wright2.civ@army.mil

(4) The quote shall be submitted in a format readable by Microsoft Office, which includes software programs such as Word, Excel, and PowerPoint.

(5) For those pages of the quote that cannot be submitted using Microsoft Office, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format.

(6) Part II - Price shall be submitted in the provided Exhibit A

- Pricing Bid Schedule attachment using Microsoft Excel.

(7) Identify the company name and title on quote.

(8) Within the quote use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of

Contents. All pages shall be numbered.

(9) USB flash drives, floppy disks, CD’s/DVD’s and zip disks are not acceptable.

a. The contracting officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the quotes, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this evaluation the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary to determine the price reasonableness.

mailto:ronald.l.kabat.civ@army.mil

Specific Instructions:

Part I –Summary Data/Technical Requirements:

The following information will be required in Part I:

(1) The offeror shall provide a concise summary to include CAGE Code, DUNS number, UEI number and EIN number.

(2) Provision 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services - Alternate 1.

a. If the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Website located at http://www.sam.gov/portal, the Offeror shall submit a statement verifying the representation and certifications currently posted electronically in the SAM database have been updated within the past 12 months and are current, accurate, complete, and applicable to this solicitation. Include this statement in the

Summary document in Part I.

b. If the Offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (u) of FAR

Provision 52.212-3 – Alternate 1 and register on-line at http://www.sam.gov/portal. Return FAR Provision 52.212-3 - Alternate 1 (with the necessary fill-ins) and include with Part I. Annual representations and certification will not count towards page limit identified in Part IV of this document.

(3) Other provisions and clauses required in this solicitation will not count towards the page limit identified in Part IV of this document.

(4) Submit an acknowledgment of all solicitation amendments, if issued. If the amendment changes then the offeror's quote shall include any additional documents/ information that was not previously submitted with the original quote, submit the revised quote and the

Amendment Acknowledgement of Receipt in accordance with the above paragraph.

Revised quotes must be received by the quote due date and time. If the amendment does not change the offeror's original quote or include any additional documents/information the signed Amendment Acknowledgement of Receipt can be emailed to miranda.s.wright2.civ@army.mil. All acknowledgement of amendments must be received by the quote due date and time.

(5) Submit an Affirmation of no Exceptions, Deviations, or Waivers, if none proposed.

(6) Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s)with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

(7) Responsibility Determination. To assist in determining contractor responsibility in accordance with FAR9, the offeror shall explain how they plan to maintain adequate financial resources for a contract.

Part II - Price Quote: This Part shall be completed on Exhibit A, of this solicitation.

(1) In order to be considered for award the offerors shall submit a firm-fixed priced offer for the entire requirement; partial offers will not be accepted. Offerors shall provide both the unit price and extended amount (total price) on Exhibit A: Pricing Bid

Schedule. Offers shall include FOB Destination.

http://www.sam.gov/portal http://www.sam.gov/portal mailto:miranda.s.wright2.civ@army.mil.

(2) Offeror must provide the price of materials and labor per door for Exhibit B- Building

210 and Exhibit C- Building 253 on Exhibit A-Pricing Bid Schedule. Price shall be all inclusive and include, but not be limited to, the following costs:

-General and Administrative

-Overhead and Profit

-Training, if required

-Clothing and/or badges

-Materials and equipment

-Labor

(3) Offeror must transfer total amount as calculated on Exhibit A (Pricing Bid Schedule) to page 15 of the solicitation and input cost for each line. Price shall be all inclusive and include, but not be limited to, the following costs:

-General and Administrative

-Overhead and Profit

-Training, if required

-Clothing and/or badges

-Materials and equipment

-Labor

Part III – Past Performance Information:

Only references for the prime contractor that will perform major or critical aspects of the requirement will be considered and should be submitted. The following documents will be required:

(1) Quality and Satisfaction Rating for Contracts Completed in the past three years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(2) Performance Questionnaire: Attachment 4 –Past Performance Questionnaire (PPQ) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Questionnaire.

(a) The offeror shall send out the PPQ (Attachment 4), to each of their references.

The responsibility to send out the PPQs rest solely with the offeror.

(b) Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government - NOT BACK TO THE OFFEROR.

(c) Past Performance Questionnaires shall be sent directly from your reference to be received by the MICC-Fort Riley Contracting Office no later than 12:00 AM

(CST), 22 JUL 2024 and marked attention of Miranda Wright via email to miranda.s.wright2.civ@army.mil.

(d) Past Performance Information: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as the Federal Awardee Performance and Integrity

Information System (FAPIIS) and the Contract Performance Assessment

Reporting System (CPARS), other federal government offices and commercial sources to assess performance.

(e) Provide a list of no more than five (5) of the most relevant contracts performed for federal agencies and commercial customers within the last three (3) years.

Relevant contracts include efforts involving service contracts similar in magnitude and complexity. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

(f) Furnish the following information for each contract referenced:

- Offeror Company/Division name and CAGE code

- Indicate whether offeror was the prime contractor, subcontractor, teaming partner or joint venture

- Program Title

- Contract Title

- Contracting Agency/Customer

- Contract Type

- Contract Number

- Contract Dollar Value (do not include unexercised options)

- Period of Performance

- Verified, current: name, address, email and telephone number of the contracting officer’s comments regarding compliance with contract terms and conditions

- Quality and Satisfaction Rating: Provide any objective information (e.g., metrics, customer surveys, independent surveys) which demonstrates customer satisfaction with overall job performance and quality of completed service.

- Comment regarding any performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

****NOTE: If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance. ****

(g) Subcontractor Consent: A subcontracting Plan is not required for this requirement.

Part IV. Quote Submission Summary:

The format for quotes shall be 8 1/2" x 11" paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11" x 17". A page is defined as one face of a sheet of paper containing information. Typing shall not be less than 10 font. Size of print is applicable to charts and graphs. Page margins shall be a minimum of 0.7 inch top, bottom, and each side. The below table summarizes the quote submission:

PART TITLE PAGE LIMIT

I Summary Information 2 (not including fill-ins) II Price Price Exhibit III Technical 10 IV Past Performance 5

SITE VISIT

IAW FAR 52.237-1, Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. An organized site visit will be scheduled for this solicitation. Accordingly, bidders are urged and expected to inspect the site(s) where the work will be performed. All interested attendees are requested to notify the POC below with the firm’s name, attendee’s name(s) and contact information.

Site visit is expected to last for approximately 3 hours.

Date and Time: Wednesday, July 10, 2024, at 09:00 a.m. CST

Participants will meet at MICC-Fort Riley, Bldg 1792 12th Street, Fort Riley, KS

Point of contact: Ms. Miranda Wright, Contracting Specialist miranda.s.wright2.civ@army.mil or phone number (520) 944-2238

During the site visit NO questions will be answered. All questions regarding this solicitation must be in writing and submitted to the Contract Specialist, Miranda Wright

(miranda.s.wright2.civ@army.mil) or Contract Officer Ronald Kabat (ronald.l.kabat.civ@army.mil) no later than Monday, July 15, 2024 1:00 PM Central Standard Time (CST).

EVALUATION FACTORS

Evaluation for Award of BEST VALUE IAW with FAR 13.106-3. The techniques and procedures described in FAR Part 13.106-3 will be the primary means of assessing.

The Government will award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation and evaluated to be the most advantageous (best value) to the Government, price and other factors considered. The following factors shall be used to evaluate the offers: Delivery, Technical Specifications, and Past

Performance of the item offered which to meet the Government requirement. Each evaluated factor is equally important as Price. Through these techniques, the Government will determine whether an Acceptable Offeror's overall is fair and reasonable in accordance with FAR 13.106-3.

DELIVERY

The Government will evaluate delivery proposals on a Pass/Fail basis and assign an Acceptable or

Unacceptable rating as described in Table 1 to each element of the two elements.

Table 1. Delivery

Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation.

ELEMENT 1 - Staffing. This element is met when the offeror provides properly qualified personnel to perform this requirement prior to September 30, 2024.

ELEMENT 2 - Equipment & Supplies. This element is met when the offeror demonstrates an ability to deliver an adequate quantity of equipment and supplies to perform the requirements of this contract prior to September 30, 2024.

A rating of Acceptable/Unacceptable will be assigned to each element. If an offeror receives an unacceptable rating in one or more elements, the offeror will not be considered for award.

TECHNICAL CAPABILITY

The Government will evaluate technical proposals on a Pass/Fail basis and assign an Acceptable or

Unacceptable rating as described in Table 2 to each element of the four elements. An overall technical capability rating will not be assigned.

Table 2. Technical Ratings

Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation.

ELEMENT 1 - Management Approach and Staffing. This element is met when the offeror provides a

Management and Staffing approach that demonstrates that the Offeror has properly qualified personnel to perform this requirement, has a very sound recruiting and retention plan to ensure the continued availability of properly qualified personnel and has a very efficient, effective and sound staffing approach that ensures an appropriate number of personnel are available to perform this requirement.

ELEMENT 2 - Quality Control Plan (QCP). This element is met when the offeror provides a Quality

Control Plan that demonstrates a sound quality control system, which includes identification of responsible personnel, inspection of services provided, deficiency prevention/ correction, and outlines an effective system for control and accountability of keys to prevent unauthorized use.

ELEMENT 3 - Scheduling Approach. This element is met when the offeror demonstrates an effective method of scheduling work to be performed and the sample work schedule submitted by the offeror demonstrates a realistic and clear understanding of the work to be performed.

ELEMENT 4 - Equipment & Supplies. This element is met when the offeror demonstrates an ability to sufficiently maintain an adequate quantity of equipment and supplies to perform the requirements of this contract.

A rating of Acceptable/Unacceptable will be assigned to each element. If an offeror receives an unacceptable rating in one or more elements, the offeror will not be considered for award.

Past Performance Evaluation: The government will evaluate recent and relevant performance information on the lowest priced evaluated offeror based on: (1) Part IV - Past Performance

Information provided by the offeror; (2) Any past performance information obtained from the

Performance Questionnaires (Attachment 4); and (3) Any data independently obtained by the government and/or commercial sources. The past performance evaluation will take into account past performance information from the principal offeror, as well as, previous contract's key personnel and subcontractors that will perform major aspects of the requirement. The past performance on the predecessor’s company's key personnel and subcontractors that will perform major aspects of the requirement will be rated as highly as past performance information for the principal offeror. The

Government will use the following procedures in evaluating past performance: The offeror's past performance efforts will be assessed for: Recency, Relevancy and Performance Quality. The

Government will only evaluate performance quality on past efforts that are determined to be both recent and relevant. (i) Recency: An assessment of the past performance information will be made to determine if it is recent. Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years preceding the date of issuance of this solicitation, to include at least six (6) months of documented performance during the three (3) year period. (ii) Relevancy: Relevant contracts performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation. The government will assess relevancy for each contract and assign a rating as described in Table 2 below:

Table 2: Past Performance Relevancy Ratings

Ratings Rating Definition

Very Relevant Present / Past performance effort involved the same scope, magnitude of effort, and complexity that this solicitation requires.

Relevant Present / Past performance effort involved similar scope, magnitude of effort, and complexity that this solicitation requires.

Somewhat Relevant Present / Past performance effort some of the scope, magnitude of effort, and complexity that this solicitation requires.

Not Relevant Present / Past performance effort involved little or none of the scope, magnitude of effort, and complexity that this solicitation requires.

****Note: In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. ****

LOCAL DELIVERY INFORMATION

IMPORTANT DELIVERY INFORMATION

All commercial delivery vehicles and equipment must enter the installation through the 12st Street

ACP 5:00 a.m. to 7:00 p.m., Monday thru Friday, except Federal holidays. When entering from the

12th Street gate, commercial traffic will be directed to the search areas located to the north of 12th

Street. Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS and FedEx trucks, U-Haul trucks operated by contractors and used for commercial purpose, tow-trucks responding on-post to a request for assistance, and construction vehicles. Non Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the installation on Sundays and Federal holidays. Exception - Concrete and asphalt paving delivery trucks with required access badges and temporary passes may still enter through any of the installation’s ACPs during their regular operating hours. Other exceptions must be coordinated through the GC and DES. All other contractor, vendor, and commercial delivery vehicles with required access badges and temporary passes may enter through any of the installation's ACPs during their regular operating hours. As determined by the installation FPCON, an elevated FPCON may require all contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

LOCAL INSTRUCTIONS

1. EMERGENCY MEDICAL TREATMENT

Emergency medical treatment will be provided by Irwin Army Community Hospital (IACH) Fort

Riley in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the

Contractor's expense. NOTE: Use of Cell Phone is authorized to dial 911 for emergency services while on Fort Riley. Use land line or cell phone to dial (785) 239- 6767, the military police administrative non-emergency telephone line.

2. FIRE PROTECTION AND PREVENTION

The Contractor shall comply with all fire prevention measures prescribed in the installation's Fire

Protection Regulations which are in or may be put into effect during the course of performance of work under the contract. Copies of the aforementioned fire regulations are on file in the office of the

Contracting Officer or his designated representative. The Contractor shall be liable for loss of

Government property attributable to negligent or willful misconduct of the Contractor or its employees, including failure to comply with the fire prevention measures prescribed in the aforementioned regulations. The Contractor or its responsible employees shall be required to make a thorough inspection at the close of operations in each building where work under the terms of the contract has been accomplished to determine that all necessary safeguards relative to probable fire hazards are in effect. The Contractor shall familiarize its employees engaged in work under the contract with the aforementioned fire regulations, location of fire hazards and reporting procedures.

The Fire Chief of the installation may be contacted for any additional information or clarification on fire prevention and protection matters.

3. IDENTIFICATION BADGES

Contractor personnel shall wear identification badges (3” x 5”) while on the job. Badges shall be provided by the Contractor at its own expense and shall contain at the minimum the following:

Photograph of Employee; Name of Employee; Name of Contractor; Phone# of Contractor; and

Contract Number.

4. NORMAL WORKING HOURS

4 .1 The Contractor shall schedule its working hours to coincide with the working hours of the military reservation, a normal 5-day, 40 hour week, Monday through Friday, Federal holidays excepted. The

Contractor shall not perform work on the installation during other work days nor during other hours without the written approval of the Contracting Officer. Normal work hours are from 7:30 a.m.

through 4:30 p.m. The following legal holidays are observed:

New Year’s Day Labor Day

Martin Luther King’s Birthday Columbus Day

Washington’s Birthday Veterans’ Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

4.2 When one of the above holidays falls on a Sunday, the following Monday will be observed as a legal holiday, and when the holiday falls on a Saturday, the preceding Friday is observed as a holiday by Government agencies. Contractors are also requested to not schedule work on the day before

Christmas and the day before New Year's Day.

5. REQUIRED INSURANCE.

Reference FAR Clause 52.228-5 entitled, Insurance--Work on a Government Installation.

5.1 Before commencing on-site operations (or within 10 days of award or receipt of notice to proceed), the Contractor shall provide the Contracting Officer evidence (i.e. Certificate Of Liability Insurance) of the following minimum insurance coverage as required by FAR 28.307-2 Liability.

5.1.1 Statutory worker's compensation and employer's liability insurance (as applicable): $100,000 or as prescribed by The State of Kansas, whichever is greater.

5.1.2 General liability – At minimum, bodily injury liability insurance in the amount of $500,000 per occurrence.

5.1.3 Automobile liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract.

5.2 Insurance coverage shall be maintained continuously throughout the entire contract performance period, including any exercised options. All subcontracts shall provide the same coverage under the same terms. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request. All policies shall contain an endorsement stating that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor provides written notice of the cancellation or change in coverage to the Contracting Officer at least 30 days prior to the cancellation/change taking affect, signed by the Contractor’s insurance carrier. When the coverage is provided by self-insurance, the contractor shall not change or decrease the coverage without the Contracting Officer's prior approval in accordance with FAR 28.308(c).

6. COMPLIANCE WITH IMMIGRATION LAWS

6.1. The Contractor shall warrant that, in the performance of its obligation under this Agreement, that all goods and/or services to be furnished hereunder will be manufactured and/or furnished by the

Contractor and/or its subcontractors in compliance with all applicable Federal, state and local laws, executive orders, rules and regulations. These include, but are not limited to, the immigration laws of the United States. Contractor’s employees shall be citizens of the United States, or shall be resident aliens with appropriate permissions and documentation to work in the United States.

6.2. The Contractor shall indemnify and hold the Government harmless to the full extent of any loss, damage, or expense incurred by the Government resulting from violation by the Contractor or any of its subcontractors of any federal, state, or local law or regulation.

6.3. Delay resulting from violation will not be considered excusable delay as provided for elsewhere in this agreement. Delay resulting from violation shall not relieve the Contractor from their responsibility to deliver as agreed to. Corrective actions shall not result in additional cost to the

Government. Where correction of goods or services will not satisfy the Government requirement, consideration shall be provided to the Government.

7. POLLUTION PREVENTION ACT CLAUSE, FORT RILEY LOCAL, 15 DECEMBER 2005

7.1. Contractors must comply with Public Law 101-508, 5 November 1990 (PPA pf 1990) and the Fort Riley, Environmental Management Plan (EMP). Compliance with the PPA and EMP requires the following of Contractors to:

7.2. Prevent or reduce pollution at the source whenever feasible (i.e., limit quantity and toxicity of material(s) used).

7.3. Recycle in an environmentally safe manner, whenever feasible (e.g., filtration and reuse of solvents, recycle antifreeze and oil etc.). Contractors may present a company letter or recycle records to satisfy requirement.

7.4. Comply with the Fort Riley Environmental Management Plan (EMP) and other site-specific plans regarding recycling of materials and handling of wastes.

7.5. Coordinate the sampling of wastes generated on Fort Riley by contacting the Hazardous

Waste Program Coordinator at least 60 days prior to the anticipated turn-in date to the Defense

Logistics Agency (DLA) Disposition Services or transporting the waste off Fort Riley.

7.6. Ensure proper disposal of wastes generated on Fort Riley that otherwise cannot be reused, recycled, or treated in accordance with applicable laws and regulations.

(i) Long-term contractors, and short-term contractors, generating 550 gallons or less of controlled materials and industrial, universal, or hazardous waste per quarter, must turn in their controlled materials and waste to DLA Disposition Services according to the guidelines contained in the EMP.

Turn-in document numbers can be obtained from the directorate responsible for the contract.

(ii) Short-term contractors, generating more than 550 gallons of controlled and industrial, universal, or hazardous waste per quarter, must arrange for disposal off-site in accordance with applicable laws and regulations. The Environmental Division, Hazardous Waste Program Coordinator must approve and sign profile sheets, manifests, and land disposal restriction notifications. The contractor must obtain any special disposal permits.

7.7. Obtain approval from the Environmental Division’s Solid Waste Program Coordinator prior to disposing construction-related waste in Fort Riley’s Construction/Demolition Debris C/D Landfill must be disposed as industrial waste.

7.8. Dispose of Wastes that cannot be reused, recycled, or treated in accordance with all applicable laws and regulations.

8. RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR AND CONTRACTOR

PERSONNEL

8.1. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer-employee or master servant relationship exists or will exist under the contract between the Government and the Contractor and/or between the Government and the Contractor's personnel. The Contractor personnel shall be responsible, not to the Government, but solely to the Contractor, who, in turn, shall be accountable to the Government.

8.2. The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not be placed under the supervision, direction, or evaluation of a Federal Officer, military or civilian, in connection with performance under this contract.

8.3. Rules, regulations, directives, and requirements which are issued during the contract term by

Department of Army and local Provost Marshal activities under their responsibility for law and order, administration and security on the installation shall be applicable to all contractor personnel or representatives who enter the installation, or who travel on Government transportation. This requirement shall not be construed or interpreted to establish any degree of Government control which is consistent with the intent of a personal services contract. Contractor personnel or representatives shall be subject to such checks as may be deemed necessary to assure that their presence on the installation does not violate these requirements. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of work. When directed by the Contracting Officer, the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of misconduct or breaches of security in connection with his or her employment. Removal of an employee does not relieve the Contractor of his responsibility to perform the requirements specified within this contract.

In other instances, the Contractor shall take appropriate personnel action as required in the event of employee misconduct in connection with his or her employment.

8.4. The services to be performed under this contract shall not require the Contractor or his employee to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

8.5. Contractor and Contractor personnel shall not be considered employees of the Federal

Government and shall not be eligible, by virtue of performance under this contract, for payment by the

Government of entitlements and benefits accorded federal employees.

9 INSTALLATION ACCESS FOR CONTRACTOR EMPLOYEES

9.1 Ten (10) days prior to initial performance, the Contractor shall provide to the KO and COR copies of FR Form 103 Request for Fort Riley Access Pass for all employees performing at Fort Riley.

9.1.1 Passes/Badges issued by the Fort Riley Visitor Control Center (VCC) are valid for a period of up to one (1) year or until contract expiration whichever is shorter and will be updated as required or as employees are hired/terminated.

9.1.1.1 Prime Contractor employees may be issued a Fort Riley Visitor Control Center (VCC) Access

Badge for a period of up to one (1) year. Sub-Contractor employees may be issued a Fort Riley Visitor

Control Center (VCC) Access pass/badge for a period of up to six (6) months. Directorate of

Emergency Services (DES) will make final determinations on all Access pass/badge time lengths in accordance with DES access control protocols.

9.1.2 Written notification of all employee terminations shall be submitted to the KO and COR.

9.1.3 RAPIDGate passes will no longer allow contractor personnel continued access onto the installation. Persons with RAPIDGate badges require an installation access pass or badge effective 1

April 2015.

9.2 ALL contractor(s) and/or visitor(s) who do not have a Department of Defense (DOD) ID card in their possession, must initially enter Fort Riley through the Henry Access Control Point (ACP) unless operating or a passenger of a commercial vehicle. Operators and passengers of commercial vehicles must report to the 12th Street Gate. The Henry ACP is accessible from Interstate-70 via Exit

301.

9.2.1 ALL contractor(s) and/or visitor(s) who are not in possession of a Department of Defense

(DOD) ID card, must report to the Visitor Control Center (VCC), Building 885 adjacent to Marshall

Army Airfield (MAA), located near the Henry ACP unless operating or a passenger of a commercial vehicle. Operators and passengers of commercial vehicles must report to either the 12th Street or Estes

Gate. Contractor(s) and/or visitor(s) shall receive a National Crime Information Center Interstate

Identification Index (NCIC III) background check. After a successful NCIC III background check, contractor(s) or visitor(s) shall be issued either a Fort Riley visitor pass or Fort Riley access badge.

[NOTE: Passes & Badges are issued to individuals, not vehicles or companies]

9.2.2 ALL contractor(s) and/or visitor(s) who do not successfully pass the National Crime

Information Center Interstate Identification Index (NCIC III) background check may ONLY enter

Fort Riley installation if the contractor submits and has an approved waiver from the installation commander. Information on the waiver process can be obtained from the Visitor Control Center in person. [NOTE: This is the responsibility of the individual who did not pass the check. FRK/VCC employees have no control over this process or information.]

9.2.3 FR Form 103 shall be completed on each contract employee and submitted to the Fort Riley

Visitor Control Center (VCC) through the COR in order to receive installation access badges or access passes. The COR will be responsible for providing the sponsorship of the pass application for each employee.

9.2.3.1 Contractor and subcontractor personnel shall present a valid State Driver’s License/ID Card, in order to receive an installation pass or badge. Contractor employees that want to drive non-commercial or commercial vehicles on the installation shall also provide a valid State Driver’s

License, proof of insurance and vehicle registration in order to be annotated on the pass.

9.2.3.2 FR Form 103 is available for download as an Adobe Acrobat fillable form

9.2.3.3 Contractor and subcontractor personnel shall possess a valid State Driver’s License, proof of insurance and vehicle registration in order to drive any vehicle on the installation.

9.2.4 Contractor and subcontractor personnel operating non-commercial vehicles may enter any of the installation access control points during FPCON Alpha only. An increased Force Protection

Condition (Bravo, Charlie or Delta) may require all contractor employee vehicles used under this contract to use only the 12th Street, Estes Gate or Henry Gate as directed by DES personnel.

Contractor and subcontractor personnel using Fort Riley Visitor Control Center (VCC) passes during increased FPCON levels may be required to utilize specific Access Control Points (ACP) in order to enter onto the installation at no additional cost to the Government.

9.2.4.1 A Commercial Vehicle is defined as any vehicle that is used for a commercial purpose. This includes but not limited to parcel delivery trucks, 18 wheelers, moving trucks, food delivery trucks, and construction vehicles. More detailed information on what is considered a commercial vehicle can be found at http://www.riley.army.mil. Vehicles considered to be used for a commercial purpose shall enter 12th Street Gate M-F 0500-1900 and Saturday 0800-1700.

9.3 Access Badges/Passes issued by the Fort Riley Visitor Center (VCC) shall be returned to the place of issuance at the completion of the contract or sooner if so directed by the KO or COR.

9.4 Contractor and sub-contractor personnel shall be responsible for all Access Badges/Passes or

Identification issued to them.

9.5 If Access passes or badges are lost or stolen, the Fort Riley Visitor Control Center (VCC) shall be contacted and notified of the incident immediately. Access Badges will not be replaced without a police report provided by Fort Riley Military Police.

9.6 The contract shall be considered incomplete and final payment will not be made until all

Access passes, and badges are accounted for and turned into the contract COR or to the Sponsor listed on the FR Form 103.

9.7 The Contractor shall ensure that all Access passes are turned in to the COR or to the Sponsor listed on the FR Form 103 upon completion of the contract or termination of an employee.

9.8 Fort Riley Directorate of Emergency Services retains the right to refuse entry to the installation. Refusal of entry or changes to ACP access shall not relieve the prime contracted vendor from its responsibility to deliver as agreed to, or there to be any additional cost to the Government resulting from refused entry.

9.9 For questions pertaining to the Fort Riley access control procedures, call the Directorate of

Emergency Services Security Branch/Visitor Control Center @ (785) 239-2982 or 239-3138. The

Visitor Control Center may also be contacted via email @ usarmy.riley.imcom-central.mbx.des-vcc@mail.mil

9.10 For Fort Riley advisories, daily traffic update and other access control point’s hours of operations, go to: http://www.riley.army.mil/AboutUs/Advisories.aspx

9.11 Contractor shall be responsible for tracking of all access badges/passes issued by the Fort

Riley Visitor Control Center (VCC). An electronic copy shall be submitted to the KO within ten (10) business days of contract award and updates shall be submitted to the KO within one (1) business day of employment changes. Tracking of all employees issued access Badges/Passes shall be in the following format below. Changes to the roster format may be made upon approval from the KO.

Electronic versions of the roster must be in Microsoft Office Excel 2007 or later versions.

10. DESIGNATION OF CONTRACTING OFFICER REPRESENTATIVE (COR)

The Director of Public Works will designate the Contracting Officer's Representative (COR) for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. No inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract.

Increases to contract price resulting from COR/Contractor field change discussions and unauthorized by the Contracting Officer are at the Contractor's risk and expense.

http://www.riley.army.mil/ mailto:usarmy.riley.imcom-central.mbx.des-vcc@mail.mil mailto:usarmy.riley.imcom-central.mbx.des-vcc@mail.mil http://www.riley.army.mil/AboutUs/Advisories.aspx

11. ORDERING INSTRUCTIONS. The Mission and Installation Contracting Command - Fort

Riley Office shall issue a one time purchase order to procure the installation of Magnetic Door Locks for Building 210 and Building 253. Authorization of a Government Purchase Card (GPC) to place orders against this contract is not authorized. Any use of the GPC to acquire like and/or similar services at Fort Riley is not covered under this contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BLDG 210 ACCESS CNTRL W/FICAM

FFP

BLDG 210 ACCESS CNTRL W/FICAM

FOB: Destination

PURCHASE REQUEST NUMBER: 0012118274

PSC CD: R430

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job

BLDG 253 ACCESS CNTRL W/FICAM

FFP

BLDG 253 ACCESS CNTRL W/FICAM

FOB: Destination

PURCHASE REQUEST NUMBER: 0012118274

PSC CD: R430

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN PERIOD OF

PERFORMANCE

QUANTITY SHIP TO ADDRESS DODAAC

/ CAGE

0001 01-AUG-2024 THRU

30-SEPT-2024

1 W0VM USAG FT RILEY

W0VM USAG FT RILEY

CENTRAL RECEIVING POINT

BLDG 7920 APENNINES DR

FORT RILEY KS 66442-5936

785-239-5020

FOB: Destination

W800A8

0002 01-AUG-2024 THRU

30-SEPT-2024

1 (SAME AS PREVIOUS LOCATION)

FOB: Destination

W800A8

CLAUSES INCORPORATED BY REFERENCE

52.201-1 Acquisition 360: Voluntary Survey SEP 2023

52.204-1 Approval of Contract DEC 1989

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-29 Federal Acquisition Supply Chain Security Act Orders--

Representation and Disclosures.

DEC 2023

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

MAY 2024

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Products and

Commercial Services

MAY 2024

52.222-50 Combating Trafficking in Persons NOV 2021

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024

52.223-22 Public Disclosure of Greenhouse Gas Emissions and

Reduction Goals -- Representation.

DEC 2016

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower

Rights

DEC 2022

252.203-7005 Representation Relating to Compensation of Former

DoD Officials

SEP 2022

252.204-7015 Notice of Authorized Disclosure of Information for

Litigation Support

JAN 2023

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services --

Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk

System

MAR 2023

252.211-7003 Item Unique Identification and Valuation JAN 2023

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023

252.225-7000 Buy American--Balance Of Payments Program

Certificate

FEB 2024

252.225-7001 Buy American and Balance of Payments Program FEB 2024

252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7059 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region

JUN 2023

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.239-7001 Information Assurance Contractor Training and

Certification

JAN 2008

252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.244-7001 Contractor Purchasing System Administration MAY 2014

252.246-7007 Contractor Counterfeit Electronic Part Detection and

Avoidance System

JAN 2023

252.246-7008 Sources of Electronic Parts JAN 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment

Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov;

and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF…