Solicitation 12837120R0008.docx

Solicitation No. 12837120R0008 Payson Helibase Design Build

B - SECTION B - Supplies or Services and Prices/Costs Schedule of Items

SCHEDULE OF ITEMS

A/E DESIGN COMPONENTS

L/S

LUMP SUM

CONSTRUCTION COMPONENTS

L/S

LUMP SUM

C - SECTION C - Description/specifications/Statement of Work Table of Contents

1.

1.01 Contract Definitions

A. Project Program: The Government's requirements for size, arrangement, organization, and location of functional spaces, description of space functions, identification of fittings, equipment, and furnishings, description of the physical and environmental requirements for each space, together with a description of the image, goals, or "mission" of the project.

B. Proposal: The Proposal Form and Exhibits, which comprise the information prepared by the prospective D/B to show their method of complying with the Project Program.

a. The Proposal period is the time frame during which prospective Proposers prepare their Proposals.

b. Substantiation submittals specified to occur during the Proposal period are intended to accompany the Proposal.

c. The Proposal period ends on the date specified for submission of Proposals.

1.02 Acronyms

A. USFS, USDA – Forest Service; FS, PNW, PNW Research Station, Owner, Government, and Service, are all intended to mean B. CO: Contracting Officer C. COTR or COR: Contracting Officers Technical Representative D. D/B: Design Builder or Design Build entity E. FF&E: Furnishings, Fixtures, and Equipment F. LEED means Leadership in Energy and Environmental Design

1.03 General

A. Allowance(s): A specific monetary sum included in the basic contract amount for a contract element that is undefined. Allowance includes all labor, materials, incidental expenses, taxes, and contract mark ups for incorporation of the element into the project. Allowances will be paid for on a time and materials basis after submittal and approval of a detailed cost break down and a contract modification has been issued. Should the allowance amount exceed the actual cost, savings will accrue to the Owner. Should the allowance not cover the cost an equitable contact modification will be issued.

B. Day: Is a calendar day unless defined otherwise.

C. Due Diligence Report: Investigation and report of issues that may impact the development of the project. Issues may include but not be limited to the following:

a. Wildlife habitat

b. Migratory Birds

c. Land use laws

d. Storm water retention/detention

e. Hazardous materials contamination

f. Right of Way takings, access from public right of ways

g. Flood Plains

h. Wetlands

i. Fire protection

j. Traffic

k. Easements and encroachments

l. Soil conditions

m. Site conditions; size, topography D. Authority Having Jurisdiction: USDA – Forest Service, Southwest Region E. Industry Standard: A reference standard that establishes a level of quality, performance, or other characteristic of a material or system.

F. Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

G. Plan: A series of documents that defines the project approach and includes but is not limited to the following elements: Schedule, Organization Chart defining roles and, Key Personnel Resumes, Quality Assurance Plan, Quality Control Plan, Subcontracting Plan, General and Site Specific Safety Plan, Sustainable Design Program.

H. Milestone: The completion of a task, phase, or component of the project schedule. D/B must receive Notice to Proceed form CO prior to proceeding to the next Milestone. CO may issue NTP for multiple milestones.

I. Product: Means new material, machinery, components, equipment, fixtures, and systems of current manufacturer included in the work, and not including machinery and equipment used for preparation, fabrication, conveying and erection of the work. Products may include existing materials or components required for reuse.

J. Remove and Replace: Remove material, component, equipment, or assembly and replace with new specified material, component, equipment, or assembly.

K. Remove and Salvage (RSALV): Remove component, equipment or assembly intact and turn over to government for their use.

L. Refurbish (RFR): Restore component, equipment, or assembly “as new”. Refurbishing includes but is not limited to cleaning, restoring finishes, making inoperable items operable, rewiring, re-lamping, custom manufacturing unavailable parts, and replacing missing parts. If necessary for refurbishment, remove component, equipment, or assembly intact, refurbish, and re incorporate it into the project.

M. Remove and Reinstall (RSR): Remove component, equipment, or assembly intact. Store and protect removed items, re incorporate into project in same condition prior to removal.

N. Substantiation: The required documentation and information that must be submitted at each phase of the project to demonstrate compliance with the project program and goals. Substantiation requirements are identified throughout the Statement of Work.

O. Target Construction Cost (TCC): Design Builders estimate of probable construction cost that includes direct costs for labor and materials, design and estimating contingency, Taxes, and D/B’s overhead and fee.

P. Unit Price: Establishment of a price based on a per unit basis or task basis for work to be provided in the project. Unit prices will be good for the duration of the project. Quantities will be measured and only actual quantities installed will be paid for. Unit prices should include all costs including taxes and fee for furnishing and installing into the project. When unit prices are within 10% of estimated amounts the initial unit price will be valid. When unit price quantity is under or over 10% of estimated amounts unit price may be re-negotiated.

1.04 Design

A. Pre-Design Services

a. Tasks: Services provided by the D/B to develop the project scope. Pre-Design Services should relate directly to construction of the project. These services could include but not be limited to:

a. Boundary, topographical, or other physical surveys

b. Studies

c. Geotechnical Studies and reports

d. Sensitive Lands studies for archeology, flood plains, wildlife habitat.

e. Environmental Impact studies or Assessments

f. Acquisition of permits

g. Project programming

h. Other studies or evaluations as requested

b. Completion of Pre-Design Services is a milestone.

B. Conceptual Design (30%): The process of finalizing the design criteria and preparing preliminary drawings and written descriptions to illustrate the proposed design of the work or a portion of the work to the Government.

a. The end of Conceptual Design for the project as a whole is a milestone.

C. Preliminary Design (60%): The process of determining the form, arrangement, size, and materials of the work or a portion of the work, as described in the Conditions of the Contract.

a. The end of Preliminary Design occurs before the beginning of preparation of construction documents. At completion of Preliminary Design all design issues have been presented and final direction determined

b. The end of Preliminary Design for the project as a whole is a Milestone.

D. Construction Documents (95% &100%): The process of preparing working drawings, specifications, and other documents describing the work or a portion of the work in sufficient detail to allow accurate and complete construction and acquiring LEED silver certification acceptance for the design.

a. The end of Construction Documents for the project as a whole is a Milestone.

1.05 Construction

A. Construction: The Construction Period is the time from the beginning of work on the project site until final payment.

a. Construction: is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

b. Inspections by local agencies and/or agency having jurisdiction and special inspections are milestones and are required as part of the D/B’s Quality Control.

c. The end of the Construction Period is a Milestone.

B. Closeout: The process of completing all details of both construction and commissioning.

a. The Closeout period is the time from the date of the initial walk-through until final payment.

b. Before and during the Closeout period, the Government will ascertain whether the completed project complies with the Contract Documents.

c. Acquiring LEED silver certification from the US Green Building Council is part of closeout.

C. Occupancy: The period during which the project is occupied for its intended purpose.

a. D/B is responsible for operation and maintenance of the project until the end of Closeout.

2. BACKGROUND and General Information

2.01 Location and site information

A. The Tonto National Forest Payson Helibase (TNFPH) is located east of Payson, Arizona along State Route 260 and falls within the boundaries of the Tonto National Forest. The TNFPH will be located on a new site on Forest property.

B. Payson Airport is the main point of current helicopter operations on the Tonto National Forest.

C. There have been eighteen years of operations out of the Payson Airport without any permanent structures for Security, Pilot rest area, Helicopter pad, parking, a briefing area, cache area for equipment.

D. The Payson Helibase is currently set up on the General Aviation Ramp, limiting the size for helicopter operations, the growth of operations while supporting busy fire operations.

E. The location and serviceability of the current arrangement within the Payson Airport have been a long-standing issue and is impacting operations for both the smokejumper base and the airport.

2.02 Project Description

A. This project will provide the following:

a. Field investigations necessary to assess the site for soils, potential for water sources and structural needs.

b. Develop plans for the main helibase building, three helipads (one type 1 and two type 2 pads) and support structures needed on the site. Also includes developing access to meet the needs of the vehicles accessing the site.

c. Analyze the site for all site utilities: water, sewer, power, telecommunications in accordance with the requirements laid out in Task 2.

d. Prepare an engineering report detailing the needed site and infrastructure improvements.

e. Create full construction drawings for the buildings and site infrastructure.

f. Construct the new helibase site according to those plans providing the necessary construction administration to meet the Forest Service review requirements.

2.03 Design and Construction Procedures

A. Access to and Use of Site: Site is available from existing paved roads Entrance road will need to be developed with this project. Coordinate site logistics with COR.

B. The standard Government forms, specifications, associated plans, solicitation provisions, and contract clauses made a part of the contract are essential parts thereof, the requirements in one are as binding as though contained in all. They are intended to be mutually supplementary to describe and provide for a completed project.

C. In cases of conflict between specifications, contract provisions, supplemental agreements, and provisions of Standard Government Forms; the provisions of Standard Government Forms shall govern. In all cases of dispute in respect to such conflict or as to what part or parts of the specifications apply to any given parts of the work, decisions shall be made by the Contracting Officer (CO).

D. Coordinate scheduling, submittals, and work of the various sections of specifications to ensure the efficient and orderly sequence of installation of interdependent construction elements.

E. Field Engineering:

a. Verify and confirm all dimensions and conditions shown or implied on the Drawings and specifications as well as the physical conditions of the site. Notify COR of discrepancies prior to start of work for resolution.

b. Verify that utility requirement characteristics of operating equipment are compatible with building utilities.

c. Provide field engineering to accurately establish the horizontal and vertical locations of the work.

F. Government furnished drawings shall not be scaled to obtain missing or conflicting dimensions. The D/B shall keep a check on dimensions and details as the work progresses and any errors or discrepancies discovered shall be promptly reported to the COR.

G. Work Hours: For on-site construction work, hours shall be normal business hour of operation for that facility which is normally Monday through Friday, 7:00 AM to 5:00 PM, except federal holidays, unless approved otherwise.

H. Housing for workers and camp sites are not available on site unless explicitly indicated otherwise.

I. Government buildings and other facilities are not available for storage of D/B's materials, equipment, and tools. Government-owned equipment is not available for D/B’s use to accomplish any Work.

J. Habitat Restrictions: Wildlife habitat issues may restrict building seasons. Coordinate with COR for requirements.

K. Accomplish construction work in a manner that does not interfere with adjacent Gila County yard, nor allows any construction material or debris to enter waters of the State.

L. Acquire all necessary permits including the Clean Water Act.

2.04 PAYMENT PROCEDURES

A. Measurement: No measurement of the work will be made unless unit prices are included in the project.

B. Payment: Payment will be made monthly for approved work performed in accordance with the contract requirements based on the line items on the Schedule of Values.

C. Schedule of Values:

a. Government will provide a Schedule of Values identifying the minimum line items required by Government. D/B may, at his discretion increase line items to suit project needs.

D. Application for Payment:

a. Convert Government provided Schedule of Values into a format (or approved equivalent format) of the American Institute of Architects (AIA) form number G702/703 Application and Certificate for Payment.

b. Certified Payrolls: Submit certified payrolls current to within one week of the payment application period.

c. Invoices: Submit an invoice electronically in PDF, Excel or Word format with an updated Schedule of Values to the Project Manager/COR.

d. Updated Schedule: Submit updated schedule identifying actual work complete.

3. GENERAL STATEMENT OF WORK

3.01 STATEMENT OF WORK

A. The project includes all labor, materials, equipment, supplies, supervision, and incidentals necessary for fully functional design and construction of a new Helibase per contract requirements. Work includes but is not limited to field investigation and reporting, and design and construction and/or furnishing of the following: earthwork, utilities, asphalt/paving, concrete, carpentry, thermal and moisture protection, electrical, HVAC, plumbing, telecommunications, access control, and lightning protection.

a. This project will occur in phases (see sections below): The D/B will be required to provide the Forest Service with a schedule for all three phases.

3.02 General information – all phases

A. The intent of this project is to obtain architectural and engineering plans, and construct a new helibase at TNFPH based on those plans.

B. Individuals performing the design work shall have the appropriate education, experience, certifications, and professional registrations, as appropriate, to perform the services required. All work will be completed by or under the direct supervision of architects and engineers licensed in the State of Arizona (as appropriate to the work being performed).

C. Individuals performing the construction work shall have the appropriate licenses, experience, and certifications, as appropriate, to perform the services required. All work will be completed by or under the direct supervision of a licensed D/B in the State of Arizona (as appropriate to the work being performed).

D. The D/B shall perform any necessary research, field investigations, and engineering calculations. The study shall incorporate all engineering computations, test and survey results, code review and references/citations, assumptions, life cycle cost analysis, LEED data (if appropriate), maps, drawings, and all other similar pertinent information to document and support recommendations provided.

E. The design-build firm shall furnish all materials, supplies, equipment, transportation, and personnel to provide engineering services described in this STATEMENT OF WORK.

3.03 General Information – Phase 1

A. At a minimum this phase shall include features that meet the following requirements;

a. Analyze and document the major architectural and engineering aspects required by the end users as well as the national standards and specifications provided.

b. Incorporate a mini-charrette.

c. Utilize the Forest Service prospectus, topo survey, reports, and program information as a starting point for the alternatives.

d. Provide an Engineering Report containing alternatives, cost estimates, drawings, calculations, and recommendations.

e. Provide a Site Development Plan that meets the requirements of Task 4.

3.04 General information – phase 2

A. The purpose of this phase is to develop Concept Design Documents, Preliminary Design Documents and Construction Documents. The design shall meet the requirements of the most recent edition of the specific design criteria and codes listed in all sections of this contract (including Section J), the FS Manuals and Handbooks, and State/Local requirements if more stringent than those listed above.

B. Meet the requirements of the Forest Service Handbook (FSH) 7309.11 Chapter 70, Sustainable Buildings. This includes but is not limited to designing/documenting: energy performance, water efficiency, indoor environmental quality, and material environmental impact.

C. Meet the requirements of Silver level LEED or Two Green Globes certification for the new building. All third-party certification design costs/submittal fees are a responsibility of the D/B. Task 5 shall include preparation and tracking of Design, Construction, and Post Construction credits. Include a separate Design and Construction Review by the certification program.

D. Provide a final design that can be constructed within the planning level estimated budget determined in Phase 1.

E. Coordinate with FS Regional/National Integrated Technology work group to meet the requirements for data/telecom design (in building and on-site) and any new utility services required for new construction.

F. Verify that the design accommodates the proposed furniture and equipment through the development of floor plans, equipment lists, etc.

G. It is expected that the design will provide architectural features that meet FS requirements (Built Environment Image Guide) and maintain the character of the overall site, to the utmost extent, while utilizing materials that are widely available.

3.05 General information – phase 3

A. See Task 9 for all information regarding Phase 3.

4. TASK 1 - PROJECT MANAGEMENT, QUALITY CONTROL & DATA COLLECTION

4.01 Task 1 requirements

A. The D/B shall designate a point of contact for coordination of this project. This individual shall have overall responsibility for the performance of the work to ensure the work is progressing on schedule and within budget.

B. Progress Schedule Requirements:

1. Submittal Schedule

a. Initial Submittal: RFP Response

b. Updates:

i. At each Design Submittal

ii. Whenever adjustments that change the Contract Times or Milestones are approved.

iii. Monthly with payment requests

c. As-Built Schedule: As defined in Closeout Documents

2. Schedule:

a. Distribution: Contracting Officer, COR.

b. Develop schedule on commercially available computer scheduling software

c. Identify all Milestones for design and construction

d. Provide schedule showing work break down structure or precedence diagram.

e. Identify day, date, duration, and float for each work activity.

f. Break down activities by, skill set or trade, geographic location within project, separation in time, work hours, (80-100) or cost ($5000.00-$10,000.00 maximum)

g. Identify all interfaces with the government that may impact the schedule. Keep government interfaces from the critical path to the maximum extent practical.

h. Identify closeout procedures and timing.

i. Identify procurement schedule for long lead or critical path items.

j. The schedule will incorporate five week period for the Forest Service Value Analysis at the Preliminary Design submittal and a minimum of 21 calendar days for the other Forest Service review periods.

3. Progress Documentation for Government's Project Record:

a. During Construction: Weekly digital photographic record of each portion of the work, taken from consistent locations, distances, and angles.

b. Photographs and Videos: Include the date taken, a short title of the view, and the compass orientation in each view; data must be in the actual photograph or frame, rather than added after.

C. The D/B shall maintain cost-tracking information on a monthly basis, project budget summary sheet, project log, all project related conversations, meeting notes, and quality assurance audits and shall make these available to the FS as requested.

D. The D/B shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

a. 2 Weeks after the NTP: The D/B shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the project. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed. The Plan shall incorporate/include;

a. A “yellow-out” process wherein the point of contact has verified that all review comments have been addressed in the drawings, specifications, reports, etc.;

b. Review checklist that verifies coordination has been made between the various professional design disciplines, cross-checks have been made between callouts/references to other sheets/details, design criteria have been met, and that all submittal requirements have been met, and a complete submittal package has been prepared and ready for submission, prior to each submittal.

b. Provide an updated QA/QC plan with each Task submittal. Senior member signatures shall be up to date with each submittal.

c. 100% Submittal: The D/B shall submit the completed QA/QC Plan along with the latest markedup documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. The D/B shall prepare a project schedule noting the submittal points for each task and other critical phases in the design process. The proposed design schedule will incorporate a timeline beginning at the notice to proceed and ending with the construction of the entire helibase and site infrastructure. The schedule will incorporate five week period for the Forest Service Value Analysis at the Preliminary Design submittal and a minimum of 21 calendar days for the other Forest Service review periods.

F. A project kick-off meeting shall be held within ten calendar days of notice to proceed. The purpose of the meeting is to gather existing data, establish goals, objectives, and design criteria for the project and to develop alternative design approaches. To ensure an acceptable approach to the Site Development Plan, the D/B shall review the FS documents and provide a list of additional needs or questions, if any, to the FS at this meeting.

G. At the time of the kick off-meeting, the D/B shall provide a memorandum summarizing the existing data, chief design criteria/issues, and a list of additional information necessary to complete the design.

H. Additional meetings with the Forest Service may be required during the Concept Design phase, the Preliminary Design phase, the Construction Document phase, and the Construction phase. The D/B shall provide minutes for each meeting and will be prepared with specific detail in the following categories:

a. Work accomplished since the last meeting;

b. Issues encountered;

c. Decisions needed to maintain a schedule;

d. Work planned for next month;

e. Budget status; and

f. Schedule status

4.02 Task 1 Deliverables:

A. QA/QC Plan, project schedule, kick-off meeting memorandum B. Summary/minutes/memorandum of each meeting; monthly progress report submitted by the fifteenth of each month (report to be in a format acceptable to the FS).

5. TASK 2 - FIELD INVESTIGATIONS

5.01 Task 2 Requirements

A. The services to be provided shall include a site investigation, fact-finding and gathering, analysis, documentation, and coordination of data with the USFS, as necessary, to assure a complete and accurate plan.

B. The Government will provide the D/B with available records. This information is the best available but the Government does not guarantee its accuracy or completeness; it is the D/B’s responsibility to verify the completeness, accuracy, and acceptability for use in design. All work necessary to gather additional information is the D/B’s responsibility.

C. Field survey work for site topography will be completed by the D/B. The D/B shall review any FS provided site maps and utilized a Professional Land Surveyor, licensed in the State of Arizona, to verify accuracy/suitability of existing data and to develop and provide any additional survey needs necessary to complete design of the project. The Professional Land Surveyor is responsible for developing/establishing survey control (the horizontal basis of bearing and vertical datum), completion of the design survey, development of topographic base maps, and providing survey control drawings meeting FS requirements as part of the construction documents plan set.

D. Field investigations shall cover all of the requirements shown in FSH 7309.11 23.51 Site or Facility Evaluation Report. Also, the investigation should include:

a. Perform a geotechnical investigation for new helibase building, helipads, roadway infrastructure, septic system, and a potential water tank. The general location will be agreed to with the Government. Conduct preliminary investigation work to identify the anticipated subsurface conditions at each structure or facility site. Provide appropriate geotechnical design data for structures proposed at each site.

b. Assess the potential for well locations on the site.

E. Investigate and document the site utilities, utility services to the site and for each structure and other infrastructure for sufficiency of the planned development. Utilities include but are not limited to electrical, telecommunications, water (Potable and firefighting) and sewer/septic systems and associated equipment.

F. Coordinate with the Forest Service to determine telecommunication needs for the site . Include consideration of computer data cabling for telephone and computers within the office space. The anticipated voice and data communication needs should be met for the life of the buildings.

G. All services necessary for a complete analysis and design as outlined in this contract are included in the fixed fee cost proposal unless specifically excluded by the contract.

5.02 Task 2 Deliverables:

A. Site plans, narratives, electronic database files in AutoCAD and Civil 3D format, survey monuments set/in place on the site

6. Task 3 – Mini-CHARRETTE

6.01 Mini-Charrette Requirements

A. A mini-charrette shall be held after the on-site visit within 30 calendar days of the notice to proceed. The purpose of the mini-charrette is to utilize a collaborative approach to create realistic and achievable designs that work. It is anticipated that the charrette will be a two-day process and at a minimum, shall include Forest Service staff, and the D/B’s project manager, architect, civil/structural engineer, and construction manager. Specific outcomes of the process shall include:

a. A detailed summary of group discussions

b. Information presented in a workshop format

c. A detailed summary of the specific strategies that will be included in the project design sketches and drawings to be incorporated into the site development plan.

d. Refine and develop Project Program and design so that the D/B can move forward to the next phase of the process.

B. The D/B shall be responsible for all coordination and facilitation necessary to complete the mini-charrette. Guidance for conducting the charrette can be found in the document titled, “A Handbook for Planning and Conducting Charrettes for High-Performance Projects” by the National Renewable Energy Laboratory.

C. Review and augment the space policy requirements for the new helibase building to meet the specific needs of the Forest Service.

D. The D/B shall prepare three rough draft schemes (drawings) for the site plan to bring to the Charrette. These schemes shall include various alternatives for placement within the site and specific building layouts.

6.02 Task 3 Deliverables:

A. Development of the Project Design Prospectus for use in the remainder of the project.

7. TASK 4 – Engineering Report and site development plan

7.01 Alternative development

A. Describe alternatives proposed for in-depth analysis. Provide adequate detail to fully describe each alternative and scope being considered.

B. Prepare a minimum of three conceptual layout options for developing the site. The site planning options shall address possible scenarios for development. Develop a conceptual budgeting cost estimate for each option including site work, facilities, and infrastructure including all supporting utilities.

a. Alternatives shall take into consideration construction and material supply factors, physical environmental factors such as climate, elevation, exposure, geology, etc., and other factors such as vandalism, security, visual resources, etc.

b. The Forest Service desires minimal operations and maintenance cost for all facilities and associated infrastructure proposed in the TNFPH development. The life-cycle-cost analysis shall be performed. Recurring operation and maintenance costs and cyclic costs shall be carefully considered in all alternatives.

a. Indicate initial capital investment, annual operation, and maintenance costs and periodic major component replacement costs. Analyze and display all costs regarding current dollars that is, including the effects of inflation. Life cycle cost analysis shall use a period of 50 years.

7.02 TASK 3 DELIVERABLES:

A. The Forest Service will select one of the three conceptual layouts. The D/B shall then prepare a Site Development Plan.

B. Specific requirements for the Engineering Report and the Site Development Plan are shown in FSH 7309.11 Chapter 20 under Site or Facility Evaluation Report and Site Development Plan.

C. Include a final space plan for all buildings.

D. Include a preliminary cost estimate in phases to be used as the project budget in future phases. Include all future costs including new facilities, utilities and buildings, and engineering costs.

8. TASK 5 – LEED or Green Globes/SUSTAINABLE BUILDING

8.01 Task 5 Requirements

A. The new building shall achieve LEED Silver certification (at a minimum) and shall also meet the requirements of FSH 7309.11 Chapter 70, Sustainable Buildings.

B. Commissioning meeting LEED requirements is the responsibility of the D/B. The project may be audited by a third party LEED professional, retained by FS to determine compliance.

C. The D/B shall monitor the progress of the certification process and pay all fees for appeals of denied credits. Costs associated with meeting LEED criteria/compliance shall be tracked separately.

D. This task has two parts; (1) Certification for design and (2) Certification for construction.

E. The D/B shall provide all design, administrative, and project management services to ensure that the project shall receive a minimum required certification from the appropriate third party certification program. This shall include, but not be limited to:

a. All necessary design, development, and submission of required documents,

b. Payment of fees required as part of the certification process,

c. Coordination with all parties/agencies/groups that is required as part of the certification process,

d. Life cycle costing meeting federal requirements,

e. Briefing/decision meetings with the FS, and

f. Construction assistance and oversight of the certification process attributable to the Forest Service

8.02 TASK 5 DELIVERABLES:

A. Final deliverables for the design phase of this task shall be:

a. The final set of LEED documents (including final construction drawings and specifications), review and verification by the certification program that the final design and design documents/process meets certification requirements, and summary of credits and strategy to achieve these credits during construction.

b. Report on proposed construction credits to be acquired.

c. Final narrative/with supporting calculations substantiating that the project meets the requirements of FSH 7309.11 Chapter 70.

B. Final deliverables for the construction phase of this task shall be;

a. Completion of all Construction Credits and a report on expected Post Construction Credits to be achieved. The D/B shall enter all information for Construction Credits per this task.

b. Final certification of the project by the appropriate certification program.

c. Final narrative/report with supporting calculations substantiating that the project meets the requirements of FSH 7309.11 70, including building commissioning.

C. The final deliverable for the Post Construction Phase of this task shall be the completion and submittal of all Construction Credits including all fees.

9. TASK 6 – CONCEPT DESIGN – 30%

9.01 Task 6 Requirements

A. The D/B shall review the program materials furnished by the FS and all prior submissions to ascertain the requirements of this phase of the work and shall prepare Concept Design Documents illustrating the scale and relationship of project components for review and approval of the FS. The D/B shall be responsible for the professional quality and technical accuracy of all of the documents it prepares.

B. Design elements furnished by the FS are guidelines and variations from those design elements may be considered. Any variation considered shall be submitted to the FS for review and approval before incorporation into the design. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

C. Services under this phase shall include but not be limited to the following:

a. All requirements as defined in the A&E Submission Instructions for Minor Construction Projects.

b. Requirements in Project Design Prospectus.

D. The D/B shall prepare an intermediate submittal for this task. The intermediate submittal shall include a site plan, floor plans and other details suitable for discussion with USFS personnel. The D/B will then host a conference call and “Live Meeting” over the internet where all parties can view and comment on the progress of the design. These conference calls will be used to refine the floor plan and site plan layouts; and other details. Each event will discuss the feasibility of costs and the budget.

E. Before submission of Concept Design material, the D/B shall discuss and outline phasing requirements for the project with the Forest Service’s Project Manager. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the D/B's approach to the construction project.

a. Submit a phasing narrative within two weeks after the discussion with the Forest Service’s Project Manager. The Forest Service will review the submission and return comments to the D/B within two weeks of receipt. The D/B will then use this information in preparing their Concept Design, Preliminary Design, and Construction Document submissions.

F. The FS review of the D/B’s work product shall not be construed by either party to relieve the D/B from its professional responsibility to execute drawings, specifications and other work submissions with due care and in accordance with acceptable professional standards.

G. The government will provide written comments on submittal within ten working days of receipt of a "complete" submittal.

9.02 TASK 6 DELIVERABLES

A. Prepare and submit a 30% submittal for Government review and comment. The submittal must contain all design items identified in the FS "A/E Submission Instruction for Minor Construction Projects" and incorporate decisions made during the charrette.

B. Narrative/tables identifying final space/program decisions developed during the charrette.

C. Receipt of a final Master Site Plan meeting the requirements of FS Handbook 7309.11 (site survey plat and development plan) for signature by FS Line Officers. The critical element is that the Master Site Plan submitted at this stage must meet all the requirements of a final document, not a partial submittal.

D. Updated Schedule

10. TASK 7 - PRELIMINARY DESIGN – 60%

10.01 Task 7 Requirements

A. Fully define and develop Preliminary Design documents meeting the requirements of the FS “A/E Submission Instruction for Minor Construction Projects” incorporating Government 30% review comments.

B. Services under these phases shall include, but not be limited to the following:

a. All requirements as defined in A&E Submission Instructions for Minor Construction Projects as shown in Section J.

b. Requirements in Project Design Prospectus.

c. Coordination and meetings with Federal, State, and Local officials in acquiring the necessary permits/approvals of design in preparation of construction. Includes development and submittal of all necessary drawings, narratives, figures, sketches, reports, etc.

d. Phasing Plans for Construction.

C. It is a goal of the 60% submittal to have all major building systems defined in sufficient detail so that the Government has a complete understanding of what is included in the project. The space program should be set, and all design issues should be reviewed and final direction determined.

D. The D/B shall use the current Construction Specifications Institute (CSI) Master Format specifications in preparing Concept Design Documents for the project and shall edit those specifications to tailor them for this project. When no standard exists for a "unit of work," prepare the item consistent with the CSI format.

a. Specifications will include general requirements, technical specifications, and bid items list.

E. Should the D/B determine that a deviation from such standards and specifications is necessary or beneficial to the Government; they shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

F. The Preliminary Design Documents shall illustrate the scale and relationship of project components for review and approval of the FS.

G. The government will provide written comments on submittal within ten working days of receipt of a “complete” submittal.

10.02 TASK 7 DELIVERABLES

A. Submit a 60% submittal for Government review and comment. Submittal may consist of a combination of design drawings and construction documents but must contain all design items identified in the FS “A/E Submission Instruction for Minor Construction Projects”.

B. Narrative/tables identifying final space/program decisions developed during the 60% review.

C. Updated Schedule D. Finalized Management Plan E. Color boards identifying interior and exterior materials and colors

11. TASK 8 – CONSTRUCTION DOCUMENTS – 90% and 100%

11.01 Task 8 Requirements

A. Based upon the Concept and Preliminary Design Documents, equipment layouts, other program materials furnished by the FS, and any adjustments in the design scope of the Project, the D/B shall prepare Construction Documents. The D/B shall be responsible for the professional quality and technical accuracy of all of the documents it prepares. The intent of the Government is that, at the 90% Submission, the Bid Documents are complete except for final comments.

B. The final design will incorporate the review comments and prior work/requirements from the Preliminary Design phase. The D/B shall refine the drawings and specifications so detailed construction documents can be produced. Drawings and technical specifications shall fully describe the work to be constructed and are suitable for procurement of materials and construction services.

C. Services under these phases shall include, but not be limited to the following:

a. All requirements as defined in the A&E Submission Instructions for Minor Construction Projects.

b. Requirements in Project Design Prospectus.

c. Special inspections schedule (by professional discipline and construction item/phase) including Special Inspections required by the International Building Code, Special Inspections required by any permits (water and/or sewage/septic systems) and critical inspections needed by USFS.

d. Project Phasing: The D/B shall develop a schedule that will provide information on phasing and construction sequence.

e. Provide a detailed construction cost estimate with equipment and materials for all disciplines including demolition and any phasing. Provide separate estimates for each discipline and each option.

D. A plan in hand review meeting will be held at the end of the review period so the D/B can receive final comments. The D/B shall make adjustments to the final designs based on the comments received from the FS. Upon completion of the changes, the D/B shall provide final documents as outlined in “A/E Submission Instructions for Minor Construction Projects”.

E. Project Phasing: The D/B shall develop a schedule for the project implementation. The schedule shall provide information on phasing which will lay out the sequence for construction and tasks to be performed by the Government to fully complete this project. The D/B shall serve as an advisor to the Contracting Officer on all phasing matters.

11.02 TASK 8 DELIVERABLES

A. 95% Submittal:

a. Prepare and submit a 95% submittal for Government review and comment.

b. Space/program final decisions from the 60% review incorporated into the design.

c. Updated Schedule

d. Updated TCC

e. Structural Calculations, stamped and signed by a professional engineer

f. Energy Calculations, Stamped and signed by a professional engineer B. 100% Submittal:

a. Completed Construction Documents incorporating final Government comments, signed and stamped by registered professionals in responsible charge for each discipline, in the State in which the project occurs.

b. 100% submittal meeting the requirements of the FS “A/E Submission Instruction for Minor Construction Projects” incorporating Government 95% review comments.

c. Submission of the final design phase Quality Assurance documents.

d. Acquisition of all permits

e. Updated Schedule

f. Final LEED Design Submittal

TASK 9 - CONSTRUCTION

11.03 General

A. D/B shall possess and maintain, for the duration of this project, a state license as a general contractor in the State of Arizona.

B. D/B shall provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

C. D/B shall have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours as well as operating standard communication devices/software such as fax machines, laptop/.desktop computers, email, voicemail, cell phones, etc.

D. D/B shall perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. D/B shall at all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

E. D/B shall utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. The government may reasonably object to D/B's selection of any Subcontractor.

F. D/B (Professional Land Surveyor) shall establish survey control (horizontal and vertical) baselines (on paper and in the field) for use by the construction contractor and FS inspectors.

G. D/B shall provide constructing staking.

H. The D/B’s architects and/or engineers of record will provide sufficient construction inspection to conform with professional standards involved in applying a professional architect/engineer’s stamp to the design drawings. The licensed designers shall visit the site and attend the coordination meetings with the construction contractor as requested by the FS.

I. D/B is responsible for quality control of its work and work performed by its subcontractors and their sub-subcontractors.

J. D/B assumes responsibility to Government for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

K. D/B shall coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, D/B agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption.

L. The D/B shall (during normal working hours throughout the duration of the contract) promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

M. Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered. Once work is stopped, notify the Inspector, Contracting Officer’s Representative, and/or Contracting Officer.