Questions and Answers.docx

Questions and Answers Payson Heli-Base (Amendment Three)

1. Is there any water usage data available? Is there a minimum water pressure required? The scope call for 8 permanent, 7 permanent seasonal and 5 temporary & permanent seasonal. The assumption is that up to 20 people will be utilizing this facility at a maximum. It is further stated that the restrooms shall be sized for a minimum of 16 people. It is desirable to have at a minimum 3 water closets and 2 urinals in the men’s restroom space and 2 water closets in the women’s restroom space. 5 Shower stalls are also required. A minimum of 4 outside hose bibs, interior utility sinks, ice making machine and other various water using equipment. Provide a hose bib for each helipad.

Answer: No water usage data available. Minimum water pressure requirements will be determined during design phase.

2. Will a water well be required to fill an on-site holding tank for domestic water or will water be provided by a contractor hauler?

Answer: The project will include locating and drilling for a well to provide all water for the operation of the site

3. Will the building require a pressurized water fire suppression system?

Answer: Yes

4. Will the hanger building need to be provided with any water service?

Answer: Yes

5. Is there any limitations on the location of the sanitary septic system?

Answer: The sanitary septic can be placed anywhere outside of the heritage limits and within forest property.

6. Does the existing site have water well and septic system service and if so are these locations known?

Answer: The site does not have existing water or septic services.

7. It is stated that the site building should have a buffer zone of at least 50’ from public roads and property of other ownership. Will the surveyor be required to prepare a property boundary drawing?

Answer: Refer to the solicitation - Task 2 – Field Investigations. 5.01.C.

8. Why is the construction area shown on the heritage inventory map not consistent with the concept plan layout?

Answer: This was the incorrect map. It has been updated but will be removed from the solicitation as it is only needed once the project is awarded.

9. Other than those areas related to the helipads and rotor wash is it expected that the access drive and parking areas will be paved with asphalt or concrete?

Answer: The roads and parking lots will be constructed of asphalt pavement.

10. Can you clarify isolated grounds and 200% neutrals? We would typically make sure that only IT UPSs are fed from the dedicated IT panel in the telecom room. Any of the supporting HVAC, for example, would be served from a different panel. The documentation mentions isolated ground panels and isolated ground receptacles for IT and computer loads with the latter being fed from dedicated computer power panels with 200% neutrals. We have no problem designing to this standard, but please confirm that the owner will require it.

Answer: This will be verified by Forest Service CIO department during design phase.

11. Is lightning protection in this scope? The evaluation in NFPA 780 will probably recommend it, but are we expected to perform those calculations and – as is most likely based on the recommendation – provide a performance specification for a Franklin system?

Answer: Yes. Lightning protection is in the scope and shall be incorporated into the design.

12. Can you clarify the connection for a portable generator? What is the expectation for this requirement? Is a separate service section with Kirk key interlocks and Camlock connections desirable?

Answer: No additional clarification on the connection for the portable generator. The D/B shall propose possible solutions for the connection during design phase.

13. Will fueling be exclusively by truck from an offsite source or will there be onsite storage of fuel? There is one reference to fuel tanks in the design prospectus.

Answer: There will not be onsite fuel storage.

14. Is the “Vehicle Bay/Fire Cache” and/or the “Covered Outdoor Maintenance Area” described in the design prospectus the same scope item as “Task 9 - Helibase Attached Garage Construction” indicated in the solicitation? The square footages don’t match as well: 1250 sf for vehicle bay, 1200 sf for maintenance area, and 2600 sf for garage.

Answer: The attached garage should incorporate those items. The drawing on the site plan is just a location not specifically drawn to scale and size for all these uses. For bidding purposes use 2600 SF.

15. The design prospectus does not appear to include any specification of the requirements for the hanger. Is more information on the requirements for the hangar available? Plan dimensions, door height and type, air conditioning or heating requirements, additional office or maintenance space etc.?

Answer: Requirements for the hangar will be provided separately as a response to RFIs.

16. Will the hangar be used only for aircraft storage? Will there be hazardous operations including fuel transfer, welding, torch cutting, torch soldering, doping, and spray painting occurring in the hangar? What is the total fuel capacity of all aircraft that will be stored in the hangar?

Answer: The uses within the hangar will be more than just storage. Those uses will be discussed during design. The fuel capacity of the aircraft will be provided during design. Fuel capacity of helicopter is 220 gallons

17. Is the 300-day performance period for both the design and construction?

Answer: We have changed the performance time to 365 days for design and construction.

18. Is the self-performed set at 25% accurate?

Answer: 15%

19. Hangar:

Please provide more detail to the use and configuration of the aircraft hangar. Including:

a. Please confirm hangar is in the scope of this project.

b. Size?

c. Door width, height, and type?

d. Is the hangar used for repairs, etc.?

e. Working clearances required within the hangar?

f. List/ cut sheets of maintenance equipment?

g. Size/ type number of aircraft to be housed?

h. Lists of hazardous materials and quantities?

i. Electrical/ IT requirements for the hangar?

j. Heating and cooling requirements for the hangar?

k. We are assuming a foam type fire suppression system will be required. Is this assumption in compliance with USFS understanding?

l. What type of helicopters?

Answer: Requirements for the hangar will be provided separately as a response to RFIs.

20. Enclosed garage and fire equipment cache. Please provide additional information with this space

a. Is the garage attached to the office or to the hangar?

b. Define preferred adjacency?

c. Will any vehicle maintenance be performed in the garage? If so, what type?

d. Size and type of vehicles to be housed within the garage?

e. List of hazardous materials and quantities to be stored. I.E. fuel and oil?

f. Will an exhaust ventilation system be required in the garage?

g. Heating, ventilation, and cooling requirements for the garage?

h. List of activities within the garage?

i. List and detailed/ cut sheets for equipment garage equipment?

j. Electrical/ IT requirements for the garage?

Answers:

a. The location of the garage and its adjacency has not been determined. D/B to propose location and adjacency during design phase.

b. The location of the garage and its adjacency has not been determined. D/B to propose location and adjacency during design phase.

c. We expect minimal preventative maintenance only.

d. The largest vehicle stored in the garage will be a F550 crew cab service truck. There will be two total in the garage.

e. Hazardous material will be stored in a hazmat locker approximately 4x2x4.

f. No as it pertains to hazmat storage.

g. Yes. Specific design requirements to be determined during design phase.

h. Minimal preventative maintenance, laundry, and minimal storage.

i. Not available at this time.

j. D/B to propose during the design phase. At a minimum, 110 and 220 outlets required; Wifi access available from garage.

21. Is the IT equipment including the UPS/ racks and cable terminations, contractor provided, and contractor installed? Please clarify and provide lists of all equipment?

Answer: The CIO guidelines is all that can be provided at this time regarding the IT equipment. Further details will be discussed during design.

22. Current access road from Hwy. 260 would be built over an existing landfill with the understanding that the top cap is not to be disturbed. Engineering would be difficult with this condition. Can the access be moved to the east side just outside the county facility? Electrical will need to come from this side as well.

Answer: Place bid under current conditions with access road to remain in current location. D/B can propose alternate location per substitution procedures for Forest Service review.

23. Do the helipads require lighting for night flight operations?

Answer: Sufficient lighting will be needed for site security and after-hours maintenance at the pads. However, there will be no flight operations conducted at night.

24. Will an illuminated flagpole be required?

Answer: No

25. Other than dust, well and septic permits, will any other permits be required?

Answer: D/B is responsible for determining all required permits for design and construction.

26. Section 11.05.B of the solicitation references “Section J – Codes and Standards” of the contract. However, Section J does not appear to include the required Codes or Standards for this project. Please confirm relevant building codes and standards for this project.

Answer: We will utilize the current codes and standards required by authorities having jurisdiction

27. We believe the local permit jurisdiction is Gila County. Currently it appears that the county is utilizing older code versions. I.E. 2012 IBC. Is it the intent of the USFS to obtain both site development permits and building through Gila County? If so, is it acceptable to the USFS to use the older codes or do we need to meet newer code versions? If so, which versions? Please provide lists if available.

Answer: We will utilize the current codes and standards required by authorities having jurisdiction.

28. Is furniture, kitchen, gym equipment and televisions being provided by Govt. or Contractor? If contractor, will a specific furniture and equipment list be provided? where will these number be placed on the bid sheet?

Answer: All furniture, kitchen appliances, gym equipment and televisions will be provided by the contractor. A specific list of items will be defined during design phase. The bid for these items should be included in the cost of the respective building construction and shown within schedule of values.

29. Is there a fuel system required? If so, what type?

Answer: There will not be an onsite fuel storage system

30. Is the south drives and parking area to be within the secure fenced area?

Answer: The parking and any drives on forest land will be within secured areas.

31. Will the gate at Hwy. 260 need to have controlled access?

Answer: Yes

32. Has the USFS discussed the proposed use of the current Gila County Maintenance access to 260 directly with ADOT? Have they given written approval? Should we assume that ADOT will require to review any aspect of our site development package?

Answer: USFS will be responsible for any coordination with ADOT regarding the access

33. Do we need to prepare a Record of Survey for the Parcel to create a separate parcel on Forest Service property?

Answer: Refer to the solicitation - Task 2 – Field Investigations. 5.01.C.

34. Do we need to prepare an easement and easement sketch for that portion of the roadway that crosses the county parcel?

Answer: Preparation of an easement document and drawing will be included in the project scope upon final location of the access drive

35. Does the Forest Service want 2 – 150,000-gallon tanks for fire suppression of the site?

Answer: The size and quantity of water storage tanks will be determined during the design phase

36. Do we need to put an 8’ high fence around the perimeter with a cattle guard near the entrance to keep elk out?

Answer: An 8 Ft perimeter fence will be required around the developed site. There will be a security gate at the ingress point that the access road enters the forest service property. The need for a cattle guard is not determined at this time

37. Do we need to have the helipads close to the same elevation? What is the maximum slope you want to have the helicopters transported on?

Answer: Yes. The helipads should be roughly at the same elevation. No more than a 5% grade is acceptable on the pad

38. Would you rather have retaining walls or larger fill areas for the slope and grading? Retaining walls will reduce the amount of disturbed area but will increase the cost of the project.

Answer: Potential bidder to propose approach and associated bid

39. What type of material are you planning on having the contractor install from the edge of the helipad to the extent of the cleared radius? The site has small granite pebbles that could cause problems for the helicopters.

Answer: Potential bidder to propose approach and associated bid

40. Will floor drains be required within the garage or hangar? ADEQ requirements to apply, correct?

Answer: Floor drains are required per applicable building code and/or authorities having jurisdiction

41. Will providing or installing any radio aerials or towers be art of the D/Bs scope of work? If so, please provide details.

Answer: All work will be contractor’s responsibility to provide and install per Forest Service CIO coordination. List will be developed during this phase

42. We are assuming minimal landscape requirements beyond erosion (over-seed) and soil stabilization requirements. Any other landscape requirements? I.E.

additional landscaping and planting to repair utility line grading or at roadway entrance.

Answer: Potential bidder to propose approach and associated bid

43. Are sidewalks required or just porches at building ingress/egress points?

Answer: D/B to propose concept for Forest Service review

44. Will the hanger require vehicle exhaust systems?

Answer: No

45. Does the building require wet sprinkler fire protection?

Answer: Yes

46. Is a topography map of the area available?

Answer: Any available topography to be provided during the design phase

47. Can sitework activities begin at completion of the 65% drawings? Would help with the overall construction completion.

Answer: To be determined at the time of review

48. Design Prospectus 3.04 C states that 10 VOIP/Phone lines shall be provided for the building, while 3.04 G 1 states that (2) T1 lines shall be provided by Local Exchange Carrier. This can be accomplished through services by 1 LEC, however multiple LECs operate in this area and can provide services. Will provisions for connection to multiple LECs be required, i.e.; conduit pathways from site to LEC points of connection?

Answer: Multiple LEC’s may be required. Contractor and Forest Service representative will consult with Forest Service CIO department during design phase.

49. Will Fire Detection & Alarm be required for these buildings?

Answer: Yes

50. Will rooftop Lightning Protection Systems be required for these buildings?

Answer: Lightning protection is required for the facilities. Location to be determined

51. Who will be paying for final LEED certification?

Answer: Contractor responsibility

52. Is a specific Sound Transmission Coefficient (STC) rating expected for the office building roof and walls? If so, what is it?

Answer: Per applicable building code and/or authorities having jurisdiction

53. What is the expected average ceiling height to be throughout the building?

Answer: D/B to propose concept for Forest Service review

54. Is a metal roof system expected for all roofs?

Answer: Yes

55. Does the hangar or garage require additional structural capacity for hoists or cranes?

Answer: No

56. The Agency Specific Requirements/Design Prospectus section 3.09.K.3 indicates an external connection for a portable emergency power generator will be provided for this project. Other sections indicate an emergency generator is required. Please confirm the site‐specific requirement for a portable emergency generator will be required for this scope of work.

Answer: No additional clarification on the connection for the portable generator. The D/B shall propose possible solutions for the connection during design phase

57. The Agency Specific Requirements/Design Prospectus section 3.09.K.3 indicates an external connection for a portable emergency power generator will be provided for this project. Other sections indicate an emergency generator is required. Please confirm the site‐specific requirement for a portable emergency generator will be required for this scope of work.

Answer: No additional clarification on the connection for the portable generator. The D/B shall propose possible solutions for the connection during design phase.

58. What is expected to be the normal number of daily occupants of the buildings and their normal workdays and hours.

Answer: Personnel information provided in the Agency Specific Requirements is the only information available for the purposes of your bid

59. What is the maximum anticipated number of daily occupants under during extreme usage?

Answer: Personnel information provided in the Agency Specific Requirements is the only information available for the purposes of your bid.

60. Beyond normal ADEQ requirements for potable water. Any additional water treatment requirements. Softening, etc.?

Answer: No additional water treatment can be determined until water testing is conducted and reviewed.

61. Will an ice maker be installed? Now or in the future?

Answer: Undetermined at this time

62. Will industrial washer driers suitable for fire gear be installed? Now or in the future?

Answer: Undetermined at this time

63. Any other known special hazards? Please provide fuel storage details including type of fuels and quantities.

Answer: No known special hazards

64. Adherence to FAA codes has been mentioned. Does the USFS have a representative who will coordinate design approvals with the FAA or does the D/B need to anticipate meeting and coordinating directly with the FAA?

Answer: USFS will be responsible for any coordination with FAA regarding their review and approval

65. Is the D/B required to provide all FAA required site fixtures and safety equipment, including a windsock?

Answer: Undetermined at this time

66. Will the following be provided before the bid date?

ASR Attachment 2 - Access Control System Example Specification 281300 ASR Attachment 3 - Access Control Systems Design Guidelines

Answer: These will be provided in the design phase

67. Regarding the proposal format. Can the 14 page limit be expanded to 20?

Answer: Yes, we can allow 20. Some are going to be Drawings