Attachment 3 - AE Submission Instructions.pdf

A/E Submission Instructions for Forest Service Construction Projects

Developed by the Regional Technical Services Team

Updated 4/6/2018

A

A/E SUBMISSION INSTRUCTIONS FOR

DESIGN FOR CONSTRUCTION PROJECTS

Table-of-Contents

INTRODUCTION

A/E RESPONSIBILITIES:

1. SUBMISSION POLICY:

SUBMISSIONS

1.01 MASTER SITE DEVELOPMENT PLAN

1.02 SITE DEVELOPMENT:

1.03 ARCHITECTURAL:

1.04 FIRE PROTECTION:

1.05 INTERIOR DESIGN:

1.06 STRUCTURAL:

1.07 PLUMBING:

1.08 SANITARY:

1.09 HVAC:

1.10 ELECTRICAL AND IT:

1.11 SUSTAINABILITY:

1.12 SPACE PLANNING:

1.13 CRITICAL PATH METHOD (CPM):

1.14 ESTIMATING:

1.15 SPECIFICATIONS:

1.16 FINAL BID DOCUMENTS

DRAWING STANDARDS

DISTRIBUTION OF A/E MATERIAL

INTRODUCTION

This document contains information and minimal submission requirements for each submission in the production of the Master Site Development Plan, Concept Design, Preliminary Design, and Construction

Documents for Facility Construction Projects. It will give Forest Service reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document is meant to be all encompassing and cover any aspect of work that would be completed on a facilities project. Not every piece of this document will be needed for every project. Only the pieces that apply to the work items involved in the project shall be in force.

Final approved Concept Design documents shall be the basis for the development of the Preliminary Design phase. Likewise, final approved Preliminary Design documents shall be the basis for the development of the

Construction Documents phase.

The Forest Service will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after review of the Preliminary Design phase.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with Concept Design and/or Preliminary Design submission. Include documentation of discussion and coordination with local utilities, agencies, and service providers regarding requirements and coordination efforts.

Provide computations and sizing calculations for storm water, electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E

Materials" section.

A/E RESPONSIBILITIES:

Contract documents shall meet or exceed the requirements of this document.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and Forest Service criteria. Drawings and specifications are required to have sufficient information and detail such that the project can be constructed solely from those elements, including location of the project features in the field.

All deliverables including, but not limited to, drawings, documents, reports, and specifications shall become the property of the Government upon receipt, and the Government shall have the right to reuse these items in the future as it sees fit without further compensation to the consultant contractor, sub-consultants and/or architects, engineers, surveyors or the firm(s) that created them.

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

1. SUBMISSION POLICY:

The Master Site Development Plan is a separate submission and shall be required if it is included in the

Statement of Work.

There is a Concept Design submission, a Preliminary Design submission, and a Construction Document submission indicated in this document. The Forest Service may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional review or reviews might be required, the Forest Service will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

At each submission, the A/E shall date all material and present the designs on Forest Service standard size drawings that are appropriately labeled, "CONCEPT DESIGN SUBMISSION", “PRELIMINARY DESIGN

SUBMISSION”, “CONSTRUCTION DOCUMENT SUBMISSION” (which corresponds to the 90%

Submission) or “ISSUE FOR BID SUBMISSION” (which corresponds with the 100% submission), in large block letters above or beside the Forest Service standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by the Forest Service at the previous review.

Incomplete submissions will be rejected.

Incomplete “yellow-out” and/or non-responsiveness to review comments may result in rejection of the submittal as being incomplete.

SUBMISSIONS

1.01 MASTER SITE DEVELOPMENT PLAN

The requirements for the Master Site Development Plan are listed in Forest Service Handbook 7309.11

Chapter 20. The following requirements are taken directly from that handbook.

The site development plan shall consist of two parts: a site survey plat and development plan. The site survey consists of the basic site information and all existing features. The development plan provides conceptual and specific proposed improvements.

Site development plans shall include the following items. As necessary, use several sheets and overlays to separate categories of graphic data. Provide appropriate tabular data.

1. The site survey plat should depict:

a. A plot of the site property boundary survey or site traverse with bearings and distances of lines and descriptions of monuments and major internal horizontal and vertical survey or aerial photography controls. As practical, tie the survey to major references such as the General Land Office grid or U.S.

Department of the Interior, Geological Survey elevations.

b. Major natural and physical features such as topographic, hydrographic, vegetative, and cultural features on the site; adjacent conditions and improvements within 50 to 100 feet of the property that influence the development of the site, such as roads, streets, water mains, sewers, and drainage structures.

Provide the depth of water mains and invert elevations of gravity sewer manholes. Show the ownership of utility systems. A contour interval of 2 feet or less is necessary in order to determine the surface drainage patterns.

c. Legal requirements imposed by local ordinances and zoning requirements, building setback lines, county and city zoning designations (if applicable), and easements conveyed to third parties.

d. Climatological data and general site features, such as prevailing winds, roof snow loading and normal peak seasonal ground snow cover, maximum and minimum design temperatures, recorded temperature extremes, seismic zones, rainfall intensity, dominant views, stream flow conditions, and a flood plain description (horizontal and vertical) estimated for a 100-year storm occurrence. Depict appropriate data and features graphically or show them in tabular form.

e. Existing site improvements; show ownership if non-Forest Service.

1) Site drainage structures or systems and controlling appurtenances.

2) Utilities, both above and below ground.

(a) Power. Show the location of poles, lines, transformers, capacity (in kilovolt amperes) and phase, service drops, and building entrance points.

(b) Water. Show the location, size, and type of construction materials, the location of valves and system appurtenances, the average depth of buried lines, the location of building entrances, and hydrants.

(c) Wastewater collection. Show the location, size, and type of construction materials of collector sewers and mains, outfall invert elevations of manholes, system appurtenances, lift stations, and treatment plants. Indicate the location of individual building service connections and disposal systems, including septic tank location and size, distribution boxes, and drainfields and cesspools, as applicable.

(d) Fuel systems (central oil, gas, or steam systems). Show the location, size, and construction of lines, tanks, drains, valves, appurtenances, and building entrances.

3) Buildings and major structures. Show an outline (footprint) of the first floor or ground exterior lines (major horizontal projections above the first floor) as appropriate: finished first floor elevation of all buildings, inventory identification numbers, and name or use of major buildings.

4) Roads, parking, pedestrian walks, and fences. Show location and finished surface material or type of construction.

5) Other features. Show the location of major signs, loading ramps, corrals, storage yards, helipads, radio antennas, and similar dedicated-use areas.

The development plan should depict the conceptual or designed location and "footprint" of all planned roads, buildings, and utilities to show the size and orientation. Include all proposed grading and surface drainage features.

Show planned features, both conceptual and those with completed preliminary designs, in a manner that illustrates the different planning levels. Also show the type, size, and location of utilities and other discrete, controlling features that affect future extensions, future facilities, or the operation or modification of existing facilities.

Tabulate data unsuitable for graphic depiction, such as existing and proposed uses of buildings; the gross or net square footage of buildings, date constructed, and other features or remarks, such as buildings on the site either owned or occupied by non-Forest Service personnel; number of floors per building; and major plans, such as for renovation or demolition.

1.02 SITE DEVELOPMENT:

Site Development: Concept* PD** CD***

Narrative

Site Analysis

Traffic Analysis

Storm water calculations

Water flow testing for potable and fire systems.

Topographic, utility, boundary, and landscape survey 1

Demolition plan

Layout plan showing location of:

Building and structures

Roads

Fire Access

Parking

Fire hydrants

Stormwater Drainage Features

Above and below ground tanks and distribution

Mechanical and electrical equipment on grade

Off-site roads

Off-site utilities

Service area(s)

Entrances and exits

Walks

Contractor's staging area

Vertical and horizontal road alignment

Paving joint patterns

Grading plan showing:

Existing contours

Proposed contours

Spot elevations at structure corners, entrances, equipment pads, etc.

First floor elevations

Rim and invert elevations on culverts

Site Development: Concept* PD** CD***

Erosion and sediment control

Rock excavation (quantity)

Planting plan showing:

Landscape drawings with plant groupings

List of plant material

Limits of irrigation

Site details

Landscape details

Signage plan and schedule

* Submit site and landscape plans at an appropriate scale to show all work involved.

** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from conceptual design.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the preliminary design phase.

NOTES:

1. Provide/identify survey baselines for control of project during construction. Include control points and any other information needed so that location of project elements/layout can be verified in the field.

2. Road plan and profiles will be shown on the same sheets with the road plan on the upper half and the profile aligned with the road stationing on the lower half of the sheet. Existing and proposed utilities will be shown on the road plan and profile sheets including identification of crossings and areas of conflict between utilities.

1.03 ARCHITECTURAL:

Architectural: Concept* PD** CD***

Narrative

Location of:

Rooms1

Doors

Corridor(s)2

Basic column grid/sizes

Expansion and seismic joints

Electrical closets

Equipment rooms

Signal and telephone closets

Mechanical shafts and space

Stair(s)

Ramp(s)

Elevator(s)

Automatic Conveyances

Floor Plans/Drawings:

All floors (new and renovated)

Roof plan

Pipe basement

Reflected ceiling3

Equipment floor plans 1:50 (1/4 inch) scale4

Demolition plans5

Room names and numbers6

Program net/designed net

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services7

Exterior building elevations8

Finish floor elevations9

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections10

Building sections11

Architectural: Concept* PD** CD***

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions12

Lead-lined and radio-frequency-shielded partitions12

Fireproofing of structural members

Construction details13

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule14

Graphics and signage15

Color rendering

Asbestos Abatement16

Lead abatement16

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable at the concept phase for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. The 1:200 layout will be utilized in subsequent submittals for orientation purposes only.

All design/ construction information will be shown on a layout at a scale not less than 1:100.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from concept design.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Along the corridor, the line shall represent the corridor side of the partition.

3. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

4. Identify all equipment for each room. Use standard symbols and notation to distinguish between responsibilities for furnishing and installing the equipment (contractor/Forest Service).

5. Indicate existing finish schedule and notes on plan.

6. Coordinate new room numbering with the Forest/Unit.

7. Use the same names on drawings as those used in the space program.

8. If the project requires exterior work, show all facades and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

9. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

10. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas.

11. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

12. Identify areas where special considerations are required to ensure the safety of employees or the public (e.g.

security doors, hard ceilings, safety glazing, etc.).

13. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project.

14. Indicate all building systems, materials, and future expansion, if applicable.

15. Submit a drawing for all which is part of the construction contract.

16. Provide location and total square feet of asbestos or lead paint to be removed.

Abatement drawings include restoration and phasing on execution of abatement. Show locations for sealing off area and other abatement features.

Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate. Include any cost for decontamination of equipment and fixtures.

1.04 FIRE PROTECTION:

Fire Protection: Concept* PD* CD*

Fire protection narrative:1

Fire and smoke separation

Fire sprinkler/standpipe system

Size of fire pumps

Water supply available/max. demand

Water flow testing results

Fire alarm systems2

Exit paths from each zone

Distances to stairs

Occupancy of each area

Exit calculations for each floor

Floor Plans/Drawings:3 & 4

Sprinkler zones

Interior sprinkler supply lines

Standpipes

Sprinkler/standpipe riser supply piping

Termination of sprinkler main and inspector test drains

Sprinkler alarm valves

Waterflow and tamper switches

Sprinkler system fire department connections

Sprinkler design hazards per NFPA 13

Occupied areas not protected by automatic sprinklers

Location of:

Pull stations

Flow switches

Fire sprinklers

Standpipes

Fire pumps

Post indicator valves

Sectional valves

Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms

Fire Protection: Concept* PD* CD*

Excavation plan signage

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

Fire pump system (capacity and pressure)

Elevation and isometric view of fire pump

Stairwell sign

Interconnection of fire alarm system with:

Smoke dampers

Air handlers

Elevator controls

Single line riser diagram for fire alarm system

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from concept design.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101 and provide documentation of discussions, requirements, and coordination with local agencies and fire departments.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices.

Provide recommendations for the proposed fire alarm work.

3. Provide information to meet code requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At PD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required.

Include any recommendations where certain requirements of the Forest Service criteria might be waived, in order to allow the existing equipment to be reused.

1.05 INTERIOR DESIGN:

Interior Design: Concept* PD* CD*

Written interior design concept1

Illustrate overall design solution2

Material and finish samples

Sketches

Design solution for interior spaces:

Perspectives

Plans

Details

Elevations

Sections

Wayfinding

Floor patterns

Wall patterns

Lighting

Signage

Handrails

Bumper guards

Finish schedule

Exterior colors and materials

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Keyed Finish plans

Interior design details, elevations, and sections

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from concept design.

***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

1. Provide a document of data collected in interior design programming. Include collection and analysis of data from the Forest Service project manager. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2. Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical toilet rooms, lobbies, atriums, eating spaces, and office spaces. Show the relationship among departments and functions, and between public and private spaces.

1.06 STRUCTURAL:

Structural: Concept* PD** CD***

Narrative1

Supporting calculations2

Column locations

Shear load resisting elements3

Boring location plan4

Structural plans5

Sections

Details

Size/location of:

Columns

Beams

Lateral load resisting elements

Load bearing walls

Slabs

Foundations

Elevations

Schedules

General notes

Boring logs

Subsurface investigation report

Estimated quantity of rock

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from concept design.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

1. Narrative: include potential problems with geotechnical, site, analysis of 3 systems, description of foundation, floor and roof structural systems.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5, Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work (if not already identified in the original proposal) together with the proposal of the consultant recommended as most qualified. This work is part of the original fixed fee contract amount and scope of work in the contract.

1.07 PLUMBING:

Plumbing: Concept* PD** CD***

Narrative:

Existing plumbing systems to be used and necessary modifications

New plumbing systems

New or modified water treatment

Floor Plans/Drawings:

Room names

Existing equipment

New equipment

New laboratory gas outlets

Building Water Supply

Plumbing piping and fixtures

Size of pipe

Equipment schedule

Fire & smoke partitions

Demolition plans

Isometric riser diagrams

Legend, notes, and details

Location and size of sprinkler riser, standpipes, and fire pumps

Location of emergency eyewash and shower equipment

Calculations (equipment & piping)

Pipe hangers, anchors, locations, sizes

* Submit, at a minimum, a single line layout at a scale not less than 1:100 (1/8 inch).

** Submit 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating the revisions required by comments from concept design phase.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

1.08 SANITARY:

Sanitary: Concept* PD* CD**

Narrative:

Existing sanitary systems: water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

New sanitary systems

Utility, local agency, service provider correspondence documenting coordination and discussions regarding proposed new facility concepts and availability/capacity of existing systems.

Utility, local agency, service provider requirements

Provide water analysis & expected yield if well required

Circulation study to assess emergency vehicle access

Utility Plans/Drawings showing existing and new sanitary systems:

Size of pipes

Invert elevations of sewers

Locate/size

Pumps

Storage facilities

Treatment equipment

Fire hydrants

Sectional and post indicator valves

Backflow preventer

New irrigation system

Profiles of sanitary & storm sewers

Demolition Plans

Legend, notes, and details

Point of connection to sprinkler system

Calculations

Pipe hangers, anchors, locations, sizes

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

NOTES:

1. Coordinate incorporation and identification of plan and profile information on Site Development drawings.

1.09 HVAC:

HVAC: Concept* PD* CD*

Description of HVAC systems

Equipment for each functional space

Life cycle cost analysis1

Tentative location/sizes:

Mechanical equipment room

Principal vertical shafts

Block layout of equipment

Louvers:2

Outside air

Exhaust air

Relief air

Engineering calculations3

Selection of HVAC equipment

Catalog cuts of equipment

Room by room heating and cooling loads

Zone by zone heating & cooling loads

Building block heating & cooling loads

Psychometric chart for air handling unit

Coil entering and leaving conditions

Fan motor heat gains

Consumption of humidification loads

Sound/acoustic analysis

Room-by-room air balance charts4

Chilled water plant:5

Quantity and type of chillers

Capacity in tons of refrigeration

Electrical equipment

Heating system:

Total heating load

Domestic hot water load

Humidification load

Zoning of heating system

HVAC floor plan:6

Main supply, return and exhaust ductwork

Volume dampers

Fire and smoke partitions

HVAC: Concept* PD* CD*

Fire and smoke dampers

Duct Smoke Detectors

Automatic control dampers

Air quantities for each room

Air inlets/outlets

Rises and drops in ductwork

Expansion loops

Anchors

Valves

Drip assemblies

Balancing fittings

Interconnection of HVAC equipment with fire protection equipment

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

FS symbols and abbreviation

Pipe hangers, anchors, locations, sizes

Selection of:

Pumps

Fans

Sizing and selection of:

Expansion tanks

Steam to hot water convertors

Heat exchangers

Sound analysis

Complete selection data

Outside chilled water and condenser water distribution9

Standard detail drawings

Automatic temperature control drawings10

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from concept design.

***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

1. Provide specific recommendations and full back-up data. State heating and cooling capacities of each functional area. State the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, and nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e.

positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by the Forest Service. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads.

Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Base outside utility drawings on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

1.10 ELECTRICAL and IT:

Electrical: Concept* PD* CD*

Narratives & Correspondence:

Design narrative for each major system listed below, power, lighting, IT, PA etc. 1

Life cycle analysis for electrical systems

Utility company correspondence documenting coordination and discussions regarding proposed new facility concepts and availability/capacity of existing systems.

Utility Power / Telecom company requirements

Location and size of:

Electrical equipment2

Electric power rooms3

IT / Telephone Rooms3

TR rooms3

Electrical distribution equipment

Primary distribution switchgear/switchboard, IT rooms, blow up electrical / IT rooms ½”

Engine-generator sets

Substation/pad mounted transformers

Manholes

Location of smoke dampers and duct smoke detectors

List of specialty areas (fill in for project)

Control panels for HVAC, Water, Sewage systems.

Provide Drawings Showing:

Existing as-built conditions of all electrical system to be modified for this project for all systems listed below.

Demolition plans

Electrical site plan of existing and proposed underground power (including manholes) Site plan showing all underground power and communications conduits, types, sizes, conductors in each conduit.

Proposed electrical system, size, phase etc.4

Power layouts for equipment, home runs

Power layouts for outlets, home runs

Lighting layouts fixtures, switching, homeruns

Branch circuit wiring (typ.)

Signal layouts plans for: data, telecom, intrusion, access control system, radio, PA

Telephone, DATA IT systems plans

Security Systems/CCTV/ access control (card key) system layout plans

Fire alarm system plans showing detectors, an all devices.

Smoke partitions and fire alarm zones

Signal inter-building systems / telecom

Exit signs and emergency lighting

Lighting fixture schedule & PDF cut sheets in specs, emergency ballasts backup power

Electrical Equipment connection schedules, Match mechanical schedules with all data

Panel directories in XLS format with all loads , breaker sizes and calculations. Provide total building loads.

Emergency Life Safety Equipment (see fire protection)

Symbols, note, abbreviations

Advanced energy meter connection details including all CT sizes

Specialty area layouts: eg. IT rooms

1 line Riser diagrams for Power distribution system , IT cables and outlets, Access control system, security system, fire alarm system

Fire alarm and signal riser diagrams

Control panels and details for HVAC, water systems, sewage control systems. Panel layouts and schematic diagrams.

DETAILS:

Electrical room blow up plans.

IT room blow up plans.

IT room wall elevations and large scale blow up plans

Elevator machine room blow up and details.

UPS connections and maintenance bypass switch connections

Interconnection of electrical control equipment with HVAC equipment (see fire protection)

Lighting control details, sensors, lighting control panels, dimmers etc. low voltage, occupancy sensor details.

Emergency ballast connections. Lighting relay schedules.

Exterior lighting and pole details

Narrative on lighting controls

IT rack elevations with layouts of patch panels, & all equipment

Patch panel fiber and copper details

HVAC phase loss / reversal details

IT room shut down details and remote indicator

Elevator Fire alarm interlocks for shut down

Advanced energy meter connection details

It outlet connection details

Door access control details, sensors, pushbuttons, mag switches, REX etc, Access control door hardware interface schedules, door opener interface, push buttons

Fire alarm connection details.

Duress alarms and details

Intrusion alarm connection details

Floor box power / IT outlet details

Ground buss and grounding systems details

Advanced meter connection details.

Exterior pull and splice vaults power / telecom

Lightning protector telecom details

Basket and cable tray details.

Fiber optic and copper telecom cable installation & grounding details.

Electrical details provide The following details: Euffer grounding, service entrance, It room cable tray and support t details, IT outlet connection details, Calculations:

Lighting calculations

Short-circuit calculations

Voltage drop and load & demand calculations

Load calculations for normal & emergency use

Calculations for emergency generator(s)

Phasing scheme

Provide all plans and details for any phasing alternatives. narrative

Equipment Submittals:

Major Equipment (on architectural drawing)

Electrical Equipment Power and data Load List (Excel format) of all plug in equipment in facility including IT equipment.

Power panel XLS spreadsheets with internal calcs.

Equipment PDF cut sheets for: Power equipment, panels, floor boxes, transformers, lighting control equipment, lighting fixtures, Fire alarm equipment, PA systems, CCTV systems, Access control equipment, and Intrusion detection equipment. UPS, IT racks, control panels for HVAC, water, sewer.

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. Provide

½”=1” for electrical power rooms and IT rooms.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from concept design.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction, utilization of existing equipment, description of security system, and coordination between mechanical and fire protection systems. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

1.11 SUSTAINABILITY:

Sustainability: Concept PD CD

Performance Goals1:

Energy

Water Conservation

Indoor Environmental Quality

Reduction of Environmental Impact of Materials

Sustainability Review

Commissioning Requirements

NOTES:

1. Building Performance Goals should be developed in Narrative Form. The targets should be defined in the

Concept Design and then developed in the Preliminary and Construction Design.

1.12 SPACE PLANNING:

Space Planning Concept PD CD

Space-Accounting Summary Table

NOTES:

1. Provide a tabular table with columns entitled Approved Space Program [Net Square Feet], Variance

Between Departmental Function Requirements and Approved Space Program, Planned Departmental Gross

Square Feet; column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements. Follow Forest Service

“Space Policy” requirements for nomenclature and identification of numbers of FTE’s.

1. Update table. Justify in writing substantial deviations from the approved space program.

1.13 CRITICAL PATH METHOD (CPM):

Critical Path Method (CPM): Concept PD CD

Phasing Narrative

Phasing Diagram

Written list of systems1

Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

NOTES:

1. Include temporary system by phase, and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

1.14 ESTIMATING:

Estimating: Concept PD CD

Cost estimate (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building and site work1

Building gross area computation (new)

Building gross area computation (alteration work)

Project Data Sheet 1

Project Data Sheet 1 and 2

Detailed estimate take-off sheets

Level "B" Summary Sheets for buildings and site work2

Supplement A to SF 252

Detail Market Analysis

1. Level “A” under the Concept submittal phase implies preliminary estimates that match Forest Service needs, expressed as programmatic requirements, and budget constraints in order to establish its overall scope (size) and quality expectations. In addition, Level “A” estimates under the PD submittal phase includes a means of evaluating competing alternative construction assemblies, systems, and materials.

2. Level “B” implies a detailed pre-bid estimate with zero design contingency.

1.15 SPECIFICATIONS:

Specifications Concept PD CD

Specifications (All Disciplines)

3,4

1. Provide a specification index and outline showing what is anticipated to be included in the specification package.

2. Prepare the specifications consistent with the current Construction Specifications Institute (CSI) Master

Format. Tailor the specifications to match the specific project for which they are intended.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the Forest Service Project Manager for such proprietary specification. See the Federal

Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

3. Provide specifications in final format and content including any changes made by the Forest Service at the previous review.

4. Provide complete list of submittals required during the construction phase. List shall include specification number and product submittal requirements.

1.16 FINAL BID DOCUMENTS

Place the seal of the Registered Architect, Registered Landscape Architect, Professional Licensed Engineers, and Professional Licensed Land Surveyors responsible for the design and provide a signature block with the signatures designated by the Forest Service on the title sheet of the Construction Documents.

DRAWING STANDARDS

SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

X - Cover Sheet/Index to Drawings/Design Criteria

A - Architectural Drawings

C - Site Development and Environmental Drawings

E - Electrical Drawings

FP - Fire Protection Drawings

M - Heating, Ventilating, and Air Conditioning Drawings

P - Plumbing Drawings

L - Landscape Drawings

W - Sanitary and Irrigation Drawings

S - Structural Drawings

1. Place the creation and/or revision date on all drawings.

2. Electronic files shall be in digital format compatible with Forest Service standards. The final set of drawings shall be full size in the Forest Service’s current release of AutoCad, Interim submittals shall be in pdf format, and estimates, design calculations, and final project specifications shall be in the Forest Service current version of MS Word/Excel.

3. All drawings shall be drawn full-scale (real world, 1 foot = 1 foot) and each drawing sheet shall consist of a separate electronic file.

4. All design/construction notes, lettering, leaders, directions, etc shall be UPPERCASE. Hold screening, shading, crosshatching and other indications of materials or locations to a minimum. Place symbols and lettering so that they are not confused with dimension lines, arrowheads, or other indications.

5. All linework and text shall be legible when plotted at half-scale.

6. For Concept and Preliminary Design Drawings, stamp/designate drawings above the title block in large font stating as appropriate either "Conceptual ONLY" or "Preliminary Design ONLY", and in small font "NOT for

Construction". Organize and number drawings into technical classifications as listed in Section A, Symbol

Identification of Contract Drawings.

7. Indicate scales by note for each plan, section and detail on each drawing. Provide graphic scales.

8. Orient plans with North toward the top of the drawing. Show North arrow.

9. Indicate the relationship of details, plans, elevations, and sections, other than standard details, by cross-reference. Note the sheet number and drawing location of detailed feature on details and sections.

Provide key plans on stair-section sheets to indicate the location of the stairs in the buildings.

10. Provide a key plan to show the location of a portion of a plan or elevation with respect to the total project.

11. Do not write specification information on contract drawings.

12. Clearly distinguish between new, existing, and replacement items of work.

13. Locate room names and room numbers within the spaces to which they apply and locate equipment symbols or names adjacent to the equipment shown on the floor plans.

14. Indicate all smoke barriers and fire-rated partitions on architectural, heating, ventilating, and air-conditioning

(HVAC), plumbing, and electrical 1:100 (1/8 in.) scale floor plans.

15. Show future expansions (both vertical and horizontal) by dotted lines on site plans, architectural floor plans, engineering floor plans, and in elevations and sections.

16. For buildings which are to be fully sprinklered, place the note "FULLY SPRINKLERED" above the title block, close to the right margin, on each architectural, structural, HVAC, plumbing, and electrical floor plan.

17. Number the drawings in sequence within each classification, for example S1, first structural sheet; S2, second structural sheet, etc. Directly below the drawing number, show the position within the series that each drawing occupies, for example, sheet 1 of 30, sheet 2 of 30, etc.

18. The preferred method for classifying drawings is by identification of technical information shown on drawing, for example, Architectural or Electrical. However, an exception is made when one design discipline has limited work. Show this limited work on a drawing with another classification. The drawing number shall show the symbol for the major work classification; indicate that other work is shown on the same drawing by a description, such as "Plumbing", above the title block.

19. Revisions to Construction Drawings. Issue a drawing which is produced to supersede an original working drawing as a corrected reproduction of the original drawing. Place a cloud around the revised portion of the drawing and identify the number of the revision by the placing within a triangle in the cloud, the sequence number of the revision on that sheet plus the suffix "R". Also place the triangle (with number) in the title block along with the date and descriptor of the revision. Identify additional revision of the same drawing as - "R2"-"R3", etc. Place the words "Revised Drawing" above the title block with a statement of the original drawing which it supersedes.

20. Bind all drawings into sets in the order of their above classification symbol.

21. Submit all materials, packaged and clearly marked by discipline, to the Forest Service’s Contracting Officer.

However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

22. Material provided unbound and/or unseparated will be returned to the A/E. All resubmittal costs will be the responsibility of the A/E

DISTRIBUTION OF A/E MATERIAL

Concept and Preliminary Design Submissions: 1 Electronic set in .pdf format. Drawings shall be scalable to full size (22” x 34”).

1. Minimize pdf drawing file size by flattening the dwg file to 2 dimensions and minimizing the resolution when exporting/importing/converting into pdf format.

2. Construction Documents shall include one set of full size drawings on double matte, reproducible 4 mil mylar. In addition, one copy of the final cost estimate/bid tabulation, design calculations, and final project specifications will be provided in electronic format (full set of all in pdf and a set in autocad, MSWord/Excel, etc as applicable to the document).

3. Each sheet of drawings shall be furnished as a separate CAD file. Drawings shall have all x-references bound into drawings and shall be purged of all un-referenced entities. Provide both full size and half size pen tables

(plot style table .ctb file). Include hard copy printout with layers and colors and pen definitions and embed a copy into each sheet on a hidden layer.

4. Non standard AutoCAD fonts are not allowed. RomanS shall be used for all text other than the titleblock.