Sole Source Dept Signed.pdf

This document is a Small Purchase with Sole Source or Immediate Need Conditions form issued by the Office of the Secretary of State, Budget & Fiscal Management Department of the State of Illinois. The obligation number is 25PS014072, and the vendor is Roman Fountains. The department contact is Justin Edwards, and the document is signed by Dave Littrell, State Purchasing Officer, dated April 21, 2025.

The purchase covers automation components for fountains located in front of the Library Building, with an estimated value of $8,000. The specific goods required include a wind compensator control panel with anemometer to stop the fountains during high winds, water level and cut-off sensors to fill the pool when water levels are too low or too high, and water level and low-level protection controls to interface with sensors. The vendor has been selected on a sole source basis because these components are manufactured specifically for Roman Fountains and are compatible with existing fountain components. The purchase is justified as an immediate need because the fountains cannot operate as intended without these automation controls and currently require manual observation and periodic adjustment. The agency has researched available options since July 24 and determined that Roman Fountains is the only source capable of providing these components. There is no prior purchase history of these supplies or services within the past five years.