Sol_75N98026Q00748.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00748

JOHN JOHNSON

+10

000-000000

07/08/2026

07/18/2026 1600 ED

Multiple

Period of Performance: 09/01/2026 to

08/31/2027

1 8

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Bronze service agreement for the Illumina iScan and Autoloader 2.x

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00748/PCA-NIEHS-02798. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm fixed price contract on a non-competitive basis to Illumina, Inc 5200 Illumina Way San Diego CA 92122-4616 for Illumina is the sole source for the licensed selling, maintenance and care of their microarray equipment. Only one source is available.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular March 2026.

(iv) The associated NAICS code is 811210, and the small business size standard is an Other than Small Business. This requirement is NOT set aside for a small business.

(v) Description of Requirement:

Due to the critical nature of these units the contractor must ensure the following:

• One (1)* preventative maintenance inspection per agreement year.

• All labor and travel charges associated with conducting the PM inspection visit.

• All labor and travel charges associated with any service visit in addition to the PM visit as may be required during the contract period.

• All covered replacement parts

• Discount on Advanced Training

• Scheduled and emergency service performed between the hours of 8:00 AM and 5:00 PM Monday through Friday excluding Illumina holidays

• Factory trained Customer Support Engineers

• Software version upgrades are available on an “as-issued“ basis and will be offered upon request.

Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by Original Equipment Manufacturer (OEM) factory-trained, authorized technicians and providers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certified (new or like-new) and compatible with the subject equipment.

Contractor shall be required to provide written progress reports in achieving this statement of work during the period of performance. The original documentation shall be provided by the vendor to show they completed service on the instrument and should document technical progress with the POC.

Service shall include labor and parts coverage, on-site labor response, technical telephone response (call-back to schedule), planned maintenance, and preferred labor rate.

(vi) Delivery Location:

NIH/NIEHS

111 TW Alexander Drive

Research Triangle Park, NC 27709

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xiii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by July 18, 2026 at 4PM, EST and must reference solicitation number 75N98026Q00748/PCA-NIEHS-02798. Responses may be submitted electronically to johnsonjr@mail.nih.gov

(xvi) Point of Contact:

John Johnson, Program Specialist, Telephone 667-312-5580 mailto:johnsonjr@mail.nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Bronze service agreement for the Illumina iScan and Autoloader 2.x

Statement of Need and Purpose:

The NIEHS Genomics Core (NGC) utilizes the Illumina iScan and AutoLoader 2.x for performing experiments to assess methylation changes. We would like to order a one year service contract to ensure efficient long-term operation of our instrument and uninterrupted service coverage. Illumina is the sole source for the licensed selling, maintenance and care of their microarray equipment.

This service contract serves to maintain current working status, on-site visits for repair when necessary and software upgrades as needed. Failure to purchase this service agreement will mean that upgrades will not be performed and that service visits will need to be paid upon request, costing thousands of dollars for each visit.

As such, the purpose of this requirement is to provide the National Institute of Environmental Health Sciences (NIEHS) with a preventative maintenance and service agreement for the Illumina iScan and Autoloader 2.x instruments.

Background Information and Objective:

The Illumina AutoLoader 2.x is a patented, highly sensitive, microarray handling robot that provides walk-away BeadChip array loading and scanning of Illumina microarrays. The result is dramatically reduced hands on time without sacrificing data quality and reproducibility. The Illumina AutoLoader 2.x will allow us to process a larger number of samples and bundle the information for transfer to our Laboratory Information Management System (LIMS). This is the only instrument that will integrate with our Illumina iScan microarray scanner. The iScan system uses high performance lasers, optics and detection systems to offer sub-micron resolution and unmatched throughput rates. The result is dramatically reduced scan times without sacrificing data quality and reproducibility. With a high signal-to-noise ratio, high sensitivity, low limit of detection, and broad dynamic range, the iScan system produces exceptional data quality. The iScan-Plus System allows us to process arrays and bundle the information for transfer to the proprietary, Illumina software that provides streamlined processing of the data. This seamless pipeline is necessary to provide the high-throughput analyses that are critical to completing sample quality assessment in a timely and cost-efficient manner.

This service contract will enable the equipment to operate at optimal levels and generate data comparable to what has been historically produced.

Period of Performance:

The period of performance is September 1, 2026 through August 31, 2027.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below.

The Contractor shall provide preventative maintenance and on-demand repair services for the Illumina iScan and Autoloader 2.x. Requirements include:

• instrument software updates

• preventative maintenance inspections, including one (1) planned PM/year

• technical telephone consulting available during normal business hours

• unlimited on-site service visits when requested

Contractor shall schedule and perform on-site preventative maintenance from 8:00am – 5:00pm Monday through Friday, excluding Federal holidays and Illumina holidays.

Specific Requirements:

Due to the critical nature of these units the contractor must ensure the following:

• One (1)* preventative maintenance inspection per agreement year.

• All labor and travel charges associated with conducting the PM inspection visit.

• All labor and travel charges associated with any service visit in addition to the PM visit as may be required during the contract period.

• All covered replacement parts

• Discount on Advanced Training

• Scheduled and emergency service performed between the hours of 8:00 AM and 5:00 PM

Monday through Friday excluding Illumina holidays

• Factory trained Customer Support Engineers

• Software version upgrades are available on an “as-issued“ basis and will be offered upon request.

Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by Original Equipment Manufacturer (OEM) factory-trained, authorized technicians and providers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certifed (new or like-new) and compatible with the subject equipment.

Contractor shall be required to provide written progress reports in achieving this statement of work during the period of performance. The original documentation shall be provided by the vendor to show they completed service on the instrument and should document technical progress with the POC.

Service shall include labor and parts coverage, on-site labor response, technical telephone response (call-back to schedule), planned maintenance, and preferred labor rate.

LEVEL OF EFFORT:

One preventative maintenance Service Plan at fixed pricing is anticipated on an annual basis.

GOVERNMENT RESPONSIBILITIES

The government owns the scientific instrumentation. The field service technician will be required to notify the POC from the NIEHS/IRP for access to the subject equipment.

The unit is housed at NIEHS, Rall Building 101, Room D228, 111 T.W. Alexander Drive, Research Triangle Park, NC 27709 .

DELIVERY OR DELIVERABLES

Documentation shall be provided by the vendor to show they completed the service on the equipment and left with the COR or POC. The service technician is to present a service ticket that briefly details the work performed to the POC for signature and a copy of the ticket is to be left with the POC.

REPORTING REQUIREMENTS

A detailed written report of any service is to be submitted to the Contracting Officer’s Representative, or a delegated entity, within 24 hours of service being performed.

OTHER CONSIDERATIONS

Travel:

N/A – All travel time should be included within the provided service agreement quote.

Key Personnel:

All personnel must be original equipment manufacturer (OEM) factory-trained, manufacturer-authorized technicians.

Information System Security Plan:

N/A Data Rights:

N/A Section 508—Electronic and Information Technology Standards:

Section 508 of the Rehabilitation Act of 1973 requires that Federal agencies’ electronic and information technology (EIT) is accessible to people with disabilities. The Federal Acquisition Regulations (FAR) Final Rule for Section 508 (EIT Accessibility) can be found at Section508.gov and at the Access Board’s Web site at Access-board.gov.

Unless it is an “undue burden” or compliant products or services do not exist, the products must conform to Section 508. The contractor should state that they will comply with the requirements of Section 508 or cite a justification reason for an exception. If any additional costs for compliance are anticipated, these should be identified. Also, if significant difficulty or expense is involved, a commercial non-availability is declared.

The contractor must ensure that all EIT products that are less than fully compliant are offered pursuant to extensive market research which ensures that they are the most compliant products and services available. For every EIT product that does not comply with 36 CFR Part 1194, the contractor shall on 30 days’ notice, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral.

For existing systems, the contractor may not be able to identify all costs for compliance if the contractor did not develop that system, but should state that any development performed during the course of this DO will be compliant. If significant difficulty or expense is involved, a commercial non-availability is declared. Within 30 days of task award, the contractor should provide a plan for compliance for the system as a whole, including any costs associated with compliance.

Publications and Publicity:

N/A

Confidentiality of Information:

N/A

Title