Sol_75N98026Q00566.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00566

NICHOLAS CAPOBIANCO

+10

000-000000

06/09/2026

06/16/2026 0900 ED

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to acquire Service Maintenance Contract for

Newport Lasers.

Period of Performance: 07/15/2026 to

07/14/2027

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Continued...

1 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026Q00566

HTTPS://ACQUISITION.GOV/FAR

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

52.217-8 - Option¿to Extend Services¿(Nov 1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

NON-COMPETITIVE COMBINED SYNOPSIS / SOLICITATION

Title: Purchase of Service Maintenance Contract for Newport Lasers

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00566. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (brand-name).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm-fixed-price purchase order on a non-competitive basis to Newport Corporation / MKS Instruments / Spectra-Physics, 3635 Peterson Way, Santa Clara, CA 95054, for a service maintenance agreement covering three (3) ultrafast pulsed laser systems (XWG- MaiTai HP DS, SN 3128; XWG-MaiTai HP DSEV, SN 4724-EV; and XWG-InSight) operated by the National Heart, Lung, and Blood Institute (NHLBI). Newport/MKS/Spectra-Physics is the original equipment manufacturer (OEM) of these proprietary laser systems and is the only source with the OEM parts, firmware, proprietary diagnostic tools, and OEM-trained personnel required to maintain the systems within manufacturer specifications.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.

(iv) The associated NAICS code is 811210 – Electronic and Precision Equipment Repair and Maintenance, and the small business size standard is $34.0 million. This requirement is not set aside for small business.

(v) Description of Requirement:

The NHLBI, NIH requires a service maintenance agreement (SMA) for three ultrafast laser systems used to support multi-photon imaging in the Glancy Lab, Knutson Lab, and the NHLBI Light Microscopy Core:

• XWG-MaiTai HP DS (SN 3128) – Glancy Lab

• XWG-MaiTai HP DSEV (SN 4724-EV) – Knutson Lab

• XWG-InSight – Light Microscopy Core (Dr. Combs)

The Contractor shall provide OEM-authorized preventive maintenance in accordance with manufacturer recommendations; on-demand and emergency repair services; replacement of defective components using OEM parts only; access to proprietary diagnostic tools, firmware updates, and technical documentation; services performed by OEM-trained and certified personnel; and calibration and performance verification to maintain critical laser parameters (wavelength tuning, pulse duration, and power stability).

The period of performance shall be one (1) base year with three (3) one-year option periods:

• Base Year: 07/15/2026 – 07/14/2027

• Option Year 1: 07/15/2027 – 07/14/2028

• Option Year 2: 07/15/2028 – 07/14/2029

• Option Year 3: 07/15/2029 – 07/14/2030

A complete Statement of Work (SOW) is incorporated by reference.

(vi) Delivery / Performance Location:

Services shall be performed onsite at NIH facilities in Bethesda, MD, including the Glancy Lab, Knutson Lab, and the NHLBI Light Microscopy Core, National Institutes of Health, 9000 Rockville Pike, Bethesda, MD 20892.

(vii) [Reserved]

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award.

(x) Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

(xiii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent's capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of the specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s); (b) Product description; (c) Documentation demonstrating that the offered item meets all required salient characteristics; (d) Quantity; (e) Estimated price or cost; (f) Shipping, handling, and/or installation charges; and (g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by June 16, 2026 at 9:00 AM EDT and must reference solicitation number 75N98026Q00566. Responses may be submitted electronically to nicholas.capobianco@nih.gov.

This notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the Agency. A determination by the Government not to compete this proposed contract action based upon responses to this notice is solely within the discretion of the Government.

mailto:nicholas.capobianco@nih.gov

5. General Contractor Responsibilities

The Contractor shall:

• Provide all labor, materials, proprietary tools, and equipment necessary to perform services

• Ensure all services are performed by OEM-trained and authorized personnel

• Maintain and provide detailed service reports for all maintenance and repairs

• Respond to service requests within manufacturer-supported response timelines

• Coordinate all service activities with Government personnel to minimize disruption

6. Delivery or Performance Location Services shall be performed onsite at NIH facilities in Bethesda, MD,

7. Delivery Date The period of performance shall be one (1) base year with three (3) one-year option periods.

Services shall begin upon contract award.

Base year 07/15/2026 – 7/14/2027 Year 1 07/15/2027 – 7/14/2028

Year 2 07/15/2028 – 7/14/2029

Year 3 07/15/2029 – 7/14/2030

8. Inspection and Acceptance The Government will inspect and accept services upon completion. Acceptance will be based on the Contractor’s ability to restore and maintain equipment performance in accordance with OEM specifications. Any deficiencies shall be corrected at no additional cost to the Government.

9. Point of Contact

10/6C-103A Bethesda, MD 20892

10. Security The Contractor shall comply with all NIH security requirements, including badging and facility access procedures.

11. Government Furnished Property (GFP) and Government Furnished Information (GFI)

The Government will provide access to the laser systems and associated equipment. No additional GFP/GFI will be provided.

12. Invoices

• Two-Way Invoices: The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing Platform (IPP) at:

1. https://www.ipp.gov and

2. NHLBIContractsBranchB@mail.nih.gov

• Three-Way Invoices: The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing Platform (IPP) at https://www.ipp.gov

• Invoices shall be submitted on a monthly basis no later than 10 business days after the billing cycle of the previous month.

• Invoices shall include only those services rendered during the billing period.

• Invoices shall be billed at the rates, and in accordance with the Contract Line Item Number (CLIN), as listed in the Schedule of Items.

• The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing

Platform (IPP) at https://www.ipp.gov

Title