Sol_1305M324Q0140.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal Janitorial Services for Raleigh Weather Forecast Office (WFO) Upper Air Building

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M324Q0140.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 (Feb 2024).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561720. The small business size standard is $22.0 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work. Period of Performance 05/01/2024 through 04/30/2025.

Quantity: 12 Months Monthly Price: ___________ Annual Total: _____________

CLIN 1001 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work. Period of Performance 05/01/2025 through 04/30/2026.

Quantity: 12 Months Monthly Price: ___________ Annual Total: _____________

CLIN 2001 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work. Period of Performance 05/01/2026 through 04/30/2027.

Quantity: 12 Months Monthly Price: ___________ Annual Total: _____________

CLIN 3001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work. Period of Performance 05/01/2027 through 04/30/2028.

Quantity: 12 Months Monthly Price: ___________ Annual Total: _____________

CLIN 4001 – Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work. Period of Performance 05/01/2028 through 04/30/2029.

Quantity: 12 Months Monthly Price: ___________ Annual Total: _____________ Aggregate Total for All Years: ___________________

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4381, Revision No. 23, dated 12/26/2024, which can be found on:

https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL

PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON

ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Year for a twelve month period 05/01/2024 through 04/30/2025.

Option Period 1 for a twelve month period 05/01/2025 through 04/30/2026.

Option Period 2 for a twelve month period 05/01/2026 through 04/30/2027.

Option Period 3 for a twelve month period 05/01/2027 through 04/30/2028.

Option Period 4 for a twelve month period 05/01/2028 through 04/30/2029.

Place of Performance is 1050-A PTI Drive, Greensboro, NC 27409.

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Feb 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Feb 2024), applies to this acquisition apply can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 12:00PM MST/MDT on March 26, 2024. All quotes must be submitted electronically via email to stephanie.mas@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to stephanie.mas@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® https://sam.gov/content/wage-determinations https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO stephanie.mas@noaa.gov. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 12:00pm MST/MDT on March 19, 2024. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact Justin Curtis (336-392-3785 or justin.curtis@noaa.gov) or Blake Ellis (919-326-1042 x228 or William.ellis@noaa.gov) to set up a time to visit the site. All questions during the site visit should be submitted electronically to stephanie.mas@noaa.gov.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to stephanie.mas@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

1. Technical Acceptability/Capability.

2. Price.

“THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT”.

https://sam.gov/content/home

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following;

1. Technical Acceptability/Capability. Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

2. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

1305M324Q0140

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

03/12/2024

1 68

325 BROADWAY, SOU6

BOULDER CO 80305

WAD-SAP

RALEIGH WFO NORTH CAROLINA /

1005 CAPABILITY DR. SUITE 300

RALEIGH

NC 27606

303 578-6768STEPHANIE MAS

03/26/2024 1200 MD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Period of Performance: 05/01/2024 to 04/30/2025

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

1305M324Q0140 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

0001 12 MO

Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work.

Award Type: Firm-fixed-price Product/Service Code: S201

1001 12 MO

Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2025 to 04/30/2026

2001 12 MO

Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2026 to 04/30/2027

3001 12 MO

Item Number Description Quantity Unit Unit Price Amount

Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2027 to 04/30/2028

4001 12 MO

Option Year 4 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for janitorial services at the Raleigh Weather Forecast Office (WFO) Upper Air Building in Greensboro, NC, in accordance with the Statement of Work.

Award Type: Firm-fixed-price

(Option Line Item)

Product/Service Code: S201 Period of Performance: 05/01/2028 to 04/30/2029

Section III - Description/Specifications

Statement of Work (SOW)

National Oceanic and Atmospheric Administration (NOAA) National Weather Service (NWS) Eastern Region Raleigh Weather Forecast Office (WFO)

The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of federal employees and members of the public; and, both the sanitary conditions and esthetic appearance of federal buildings. Superior customer service and well-maintained facilities that present a clean, neat and professional appearance shall be furnished in accordance with all the terms and conditions of the contract.

SCOPE:

The place of performance shall be at the National Weather Service Eastern Region Upper Air Facility located at 1050-A PTI Drive, Greensboro, NC 27409.

A. All cleaning under this contract is required to meet the quality and performance standards as identified herein. This facility has 535 square feet of cleanable space. The majority of the cleaning for this requirement shall be accomplished one day per week on Thursdays, between the hours of 10:00 AM and 5:00 PM, local time. If the Contractor fails to report to work any given day of the year, the contract monthly price may be reduced by the prorated daily price for each day of missed services.

B. Itemized services, specific rooms, areas requiring a different cleaning schedule and services covered shall be furnished under Exhibit A as required and updated by the Government Contact Point (GCP) as needed.

C. All cleaning shall be accomplished utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve a clean, neat and professional appearance in accordance with all the terms and conditions of the contract.

SUPPLIES, MATERIALS, EQUIPMENT, AND UTILITIES:

A. Government Furnished:

a. Space in building, for the storage of supplies and equipment, shall be provided for use in the performance of work under this contract. No flammable or explosive liquids such as gasoline shall be stored in the building. The Government shall not be responsible for damage or loss to the Contractor's stored supplies or equipment.

b. Electrical power shall be provided at existing outlets for the Contractor to operate such equipment, as necessary, in the performance of this contract.

c. Hot and cold water shall be made available, as necessary, for cleaning purposes.

A. Contractor Furnished:

The Contractor shall furnish all personnel, management, supervision, supplies, materials, equipment, tools, and employee training necessary to achieve the quality and performance standards of the work in this contract, unless otherwise specified herein.

a. Consumable Materials: Consumable materials required for the execution of the contract include cleaning chemicals and solutions, rubber gloves, plastic liners for waste baskets, soap for the restroom, soap for soap dispensers and liquid hand sanitizer. Paper towel dispensers, paper hand towels, toilet tissue dispensers, two ply toilet tissue, sanitary dispensers and liners, paper toilet seat covers and hand sanitizer dispensers with batteries. Consumables in place, other than back-up supplies, remaining at the conclusion of the contract period shall become the property of the Government.

b. Services provided shall adhere to all applicable OSHA and other related standards, including the Federal Clean Air Act, requirements of the Environmental Protection Agency (EPA), and all Federal, State and Local Codes, in addition to maintaining current licenses as required for the type of work provided.

c. The Contractor shall submit all Material Safety Data Sheets (MSDS) for any materials used under this contract to the GCP forty-eight hours prior to contract services performance start date. If the Contractor substitutes any materials during the contract performance period the MSDS shall be provided to the GCP forty-eight hours prior to using the materials.

d. The contractor is responsible for damage to any Government equipment, supplies, or facilities caused by contractor's personnel. The contractor is cautioned that in many areas of the buildings delicate equipment is in operation. This equipment may he damaged by placing anything on top, bumping against controls, etc.

e. The Contractor shall furnish all equipment necessary to accomplish the work under this contract. All equipment must meet all applicable OSHA standards. Contractor shall not use any unsafe equipment or any equipment in need of repair. Contractor shall use commercial grade equipment. Contractor and contractor employees shall be supplied with all necessary protective and safety equipment.

CONTRACTOR PERSONNEL:

A. At the time of award, the Contractor shall submit, in writing, the name of the Site Manager and an alternate in the provided award. The Contractor shall supply telephone, cell phone, and/or pager numbers to the GCP for use in contacting the Site Manager. The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract.

The Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: nonperformance of work, deficiencies in work performed and notices of proposed payment deductions due to the above.

The Site Manager shall be available weekdays, between the hours of 8:00 am and 3:00 pm, and available to meet via telephone conference call within 24 hours to discuss any problem areas, issues or concerns. The Contractor shall notify the Contracting Officer in writing of any substitution in Site Manager ten working days (10) prior to making any substitutions.

B. All personnel employed by the Contractor shall be experienced in the type of work involved and familiar with the specifications of this contract.

C. Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants.

D. Except as otherwise provided by law, the Government shall not be responsible for the loss of; or damage to, the contractor's equipment, or death of or injury to the contractor's personnel, or for the death of, or injury to, persons or for damages to property resulting from the contractor's negligent performance under this contract. The contractor shall be responsible for all damages to persons or property that occurs as a result of his fault or negligence, or the fault or negligence of his employees or agents, while performing the requirements of this contract.

E. The Contractor is responsible to ensure employees obtain a DOC identification badge after the proper background check in accordance with current DOC security requirements. The employee security clearance shall be in accordance with CAR 1352.237-71 as attached. A list of employees must be provided to the GCP. Employees must have a badge to identify the company they work for. Facility Management should be introduced to all current and future contract employees who may be servicing the facility.

SCHEDULING WORK AND REPORTING REQUIREMENTS:

Five work days prior to the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the GCP schedules and plans of all periodic cleaning. Periodic cleaning is defined as janitorial and related services performed that are not on a daily or weekly basis.

FEDERAL HOLIDAYS:

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination.

PERFORMANCE STANDARDS AND REQUIREMENTS:

NOTE: All cleaning under this Contract is required to meet the quality and performance standards as identified. The majority of the cleaning at this location shall be accomplished one day per calendar week on Thursdays. If the cleaning day (Thursday) falls on a Federal holiday, the cleaning should be accomplished on an alternate day, proceeding the holiday, as to avoid skipping a week.

A. The Contractor shall ensure that the buildings listed herein meet all quality and performance standards under this contract and present an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials, and equipment to adequately maintain the premises at an acceptable level of cleaning which is consistent with comparable industry standards for this type of contract.

https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination

a. The following standards describe what is considered to be the normal industry quality and performance standards for intended services under this type of contract.

b. The Contractor, through innovation, technology, or other means, shall perform the required cleaning services in order to meet the quality and performance standards.

B. The contractor shall keep the facility clean. The definition of clean shall be to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surface or objects in order to present and overall appearance of cleanliness. The Contractor shall clean to the following standards:

a. Glass/mirror surfaces and coverings shall be clean and free of obvious dirt, dust streaks and smudges.

b. Furniture and all surfaces that are below 70 inches shall be free of obvious dust and dirt.

c. All carpets, as applicable, shall be clean and fee of dirt, debris and obvious spots and stains. Carpet spotting should be accomplished as needed.

i. Carpet notes:

1. Carpet spotting shall be accomplished as needed to meet the quality standard.

2. A bonnet type shampoo cleaner, hot water extraction or other acceptable methods shall be used to accomplish performance standards.

d. Resilient flooring shall be maintained at a high level of luster, free of all types of marks. (Buffing, stripping and waxing as required are included in the cost of this contract)

e. All other flooring shall be free of dirt, debris and foreign material and maintain a high level of luster. (Buffing, stripping and waxing as required are included in the cost of this contract)

f. Drinking fountains, as applicable, shall be cleaned and free of water marks and any other debris or encrustation. Drinking fountains shall be maintained at a high level of sanitation.

g. All trash shall be collected from work areas and removed to the outside dumpster.

Trash and recycling containers shall be lined and kept relatively free of dirt, stains, and debris. Periodic collection of litter adjacent to the building shall also be accomplished.

h. Restrooms shall be cleaned and disinfected to maintain all fixtures at a high level of shine and cleanliness, including kitchen counter tops and table. Floors shall be sanitized and maintained to ensure that there is not a buildup of dirt, debris, or bacteria Partitions and walls shall be free of obvious dirt, graffiti, dust or any other extraneous matter. Trash and sanitary napkins shall be collected and disposed of at a location designated by the GCP. NOTE: Due to the health implications and requirement for restrooms to be sanitized, restrooms shall be cleaned and sanitized, and mops and sponges used for the restrooms shall not be used for cleaning any other areas or rooms in the building. Paper products shall be replaced/replenished to the following minimum standards: Toilet paper rolls next to each commode shall be kept at least half full, and each commode shall have at least one full back-up roll on the appropriate type of holder. All paper towel dispensers shall be replenished at least three quarters full with appropriately sized paper towels.

i. Sanitary napkin dispensers shall be filled with Contractor furnished supplies and shall be tested regularly to ensure proper working condition at all times. The Government is responsible for repair and replacement of dispensers.

j. Metal and wood surfaces shall be cleaned to protect the wood or metal.

k. Ceiling Lighting (includes all interior office, hallway and stairwell building lights, glass) shall be clean, free of obvious dirt, grime, streaks, cloudiness and watermarks.

l. The Contractor shall keep the facility clean. The definition of clean shall be to remove dirt, water streaks, gum, grease, tar or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness.

m. Food service and break areas shall be cleaned and sanitized.

n. Stairways, landings, railings, risers, ledges, grills, doors, radiators and surrounding areas, shall be free of obvious dirt, dust, stains, debris and other extraneous matter.

o. Venetian blinds or any other window coverings shall have cords and both sides of blind slats free of obvious dirt, dust, grime and water spots.

p. Janitor's closets and sinks shall be kept clean and free of standing water.

q. All other spaces not specifically mentioned shall be free of obvious dust, dirt, stains and odor.

ITEMIZED SERVICES REQUIREMENT LIST:

The Contractor shall be responsible for the following cleaning services and schedules:

· Blinds

· Carpet cleaning

· Carpet spotting

· Drinking fountains and Water Dispensers

· Entrance, lobbies and corridors

· Floor maintenance

· Floor mats and entrance rugs

· Furniture

· Glass windows and mirrors

· High cleaning

· Horizontal surfaces

· Kitchen area including appliance surfaces

· Lighting fixtures

· Restrooms

· Trash collection and disposal

· Buffing hard tile floor

· Pick up litter adjacent or near the outside entrances.

Weekly:

· Sweep and damp mop all non-carpeted flooring, using only clean water and a mild, multipurpose floor cleaner.

· Remove scuff marks from the flooring, if applicable.

· Dust all lobby furniture, including desk, table tops, and artwork. Dust horizontal surfaces that are readily accessible.

· Clean all entrance glass doors.

· Scrub clean toilets and bathroom sinks. Distribute any toilet paper, hand soap, paper towels.

· Remove trash from the building.

· Vacuum carpeted areas including under all desks to baseboards and to comers.

· Kitchen counter and appliances shall be cleaned and free of stains, smudges, streaks and foreign matter.

· Distribute any paper towels and hand soap.

Monthly:

· Buffing and waxing hard tile floor

Bimonthly (July, September, November, January, March):

· Wash and wipe clean the interior window sills. Clean trash receptacles.

· Vacuum or dust all surfaces in the facility/office area over 70" from the floor.

· Clean all lighting fixtures in the facility / office area of dust and dead insects.

Annually (June):

· Carpet Cleaned - professionally shampoo all carpet

· Strip resilient floors of wax and apply new, self-polishing high-quality wax.

ADDITIONAL WORK OUTSIDE THE STATEMENT OF WORK:

Additional work not covered in specifications on an "as needed" and "requested" basis. Additional work must be approved by the Contracting Officer prior to performance. With an approved modification to the purchase order, the contractor shall be compensated for the additional work at an hourly rate, to be included in the contract, plus materials, if applicable. Materials shall be itemized on the invoice and not exceed published price listing.

TERMS OF THE SOW:

1. Vendor shall bill on a monthly basis in arrears for the service provided.

2. The contractor shall be responsible for the scheduling and coordination of work on the site.

3. If any of the services do not conform to the contract requirements, the government may require the contractor to perform the series again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

4. The government reserves the right to inspect for quality control.

5. The contractor and/or employee should sign in on tile security log sheet when entering the property and should sign out when leaving the property.

PERIOD OF PERFORMANCE:

Base Year: 05/01/2024 through 04/30/2025 Option Year 1: 05/01/2025 through 04/30/2026 Option Year 2: 05/01/2026 through 04/30/2027 Option Year 3: 05/01/2027 through 04/30/2028 Option Year 4: 05/01/2028 through 04/30/2029

CONTRACT DATA REQUIREMENTS AND DELIVERABLES:

Following is a schedule of deliverables required during the period of performance of this contract:

Item Description Quantity Due Date Deliver to Reference

0001Annual Schedule 1 EA

Within 5 days after contract award. The Contractor shall be required to update and provide to the Government the updated schedule IS days prior to the start of each option period

GCP

SOW, Scheduling Work and Reporting Requirements

Site Manager POC and Alternate Site Manager POC

1 EA Provide with quote GCP SOW, Contractor Personnel

0003Material Safety Data Sheet (MSDS) 1 EA

Within 10 days after contract award and updated in accordance with FAR 52.223-3 Alt.

l

GCP

SOW, Supplies, Materials, Equipment, and Utilities

National Agency Check with Inquiries

(NACI)

1 EA

Within 10 days after contract award

GCP CAR 1352.237-71

0005Green Procurement Reporting 1 EA

In accordance with the reporting requirements identified in FAR 52.223-2

GCP FAR 52.223-2

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (OCT 2018)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-26 Covered Telecommunications Equipment or Services- Representation. (OCT 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.223-1 Biobased Product Certification. (MAY 2012)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts. (SEP 2013)

52.223-3 Hazardous Material Identification and Material Safety Data. (FEB 2021)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2011)

52.223-10 Waste Reduction Program. (MAY 2011) 52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

1 UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

(End)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive.

Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to stephanie.mas@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide https://sam.gov/content/home their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

1. Technical Acceptability/Capability.

2. Price.

“THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT”.

52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)

Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following;

1. Technical Acceptability/Capability. Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

2. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 Offeror Representations and Certification-Commercial Products and Commercial Services

(FEB 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1) (i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-19#FAR_Subpart_19_14 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13.CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger).