SO-1856 Pleasant View AC Upgrades.pdf

CONDITIONS OF THE CONTRACT AND SPECIFICATIONS

FOR

PLEASANT VIEW

AC UPGRADE

LANSING SCHOOL DISTRICT

LANSING, MICHIGAN

MAY 1, 2026

ENGINEER PROJECT NO. 26 0957 01

OWNER

LANSING SCHOOL DISTRICT

519 WEST KALAMAZOO STREET

LANSING, MICHIGAN 48933

(517) 755-1000

ENGINEERS

STRATEGIC ENERGY

SOLUTIONS, INC.

4000 WEST ELEVEN MILE RD.

BERKLEY, MICHIGAN 48072

(248) 399-1900 bck Snapshot bck Snapshot

26 0957 01 TABLE OF CONTENTS TOC-2

Strategic Energy Solutions, Inc. Pleasant View Engineers AC Upgrade Berkley, Michigan Lansing School District

Lansing, Michigan

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

LANSING SCHOOL DISTRICT REQUEST FOR BIDS

INSTRUCTION TO BIDDERS

BID FORM

AFFIDAVIT OF BIDDER #1 FAMILIAL DISCLOSURE

AFFIDAVIT OF BIDDER #2 IRAN ECONOMIC SANCTIONS ACT CERTIFICATE

AFFIDAVIT OF BIDDER #3 NON-COLLUSION

GENERAL CONDITIONS

SUPPLEMENTARY GENERAL CONDITIONS

REQUEST FOR INFORMATION FORM

LANSING SCHOOL DISTRICT INSTRUCTIONS TO BIDDERS

SUPPLIER / VENDOR APPLICATION AND COMMODITY LIST

STATEMENT OF NO BID

LEGAL STATUS OF BIDDER

NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY POLICY

NON-DISCRIMINATION IN EMPLOYMENT CERTIFICATION

PURCHASING POLICY

NEW SCHOOL CONSTRUCTION, RENOVATION POLICY

PROCUREMENT – FEDERAL GRANTS / FUNDS POLICY

PREVAILING WAGE COORDINATOR POLICY

COOPERATIVE PURCHASING POLICY

LOCAL PURCHASING POLICY

VENDOR RELATIONS POLICY

DIVISION 01 – GENERAL REQUIREMENTS

013300 ENGINEERS’S SUBMITTAL PROCEDURES

DIVISION 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 03 THROUGH 22 (NOT USED)

DIVISION 23 – HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 0005 BASIC HVAC REQUIREMENTS

23 0505 SELECTIVE DEMOLITION FOR HVAC

23 0593 TESTING, ADJUSTING, AND BALANCING FOR HVAC & PLUMBING

23 0713 DUCT INSULATION

23 0913 INSTRUMENTATION AND CONTROL DEVICES FOR HVAC

23 0925 DIRECT-DIGITAL CONTROL (DDC) SYSTEMS FOR HVAC

23 1123 NATURAL-GAS PIPING

23 3100 HVAC DUCTS AND CASINGS

23 3300 AIR DUCT ACCESSORIES

23 3700 AIR OUTLETS AND INLETS

23 7413 PACKAGED OUTDOOR CENTRAL-STATION AIR-HANDLING UNITS

26 0957 01 TABLE OF CONTENTS TOC-2

23 8126.13 SMALL-CAPACITY SPLIT-SYSTEM AIR CONDITIONERS

DIVISION 26 – ELECTRICAL

26 0005 BASIC ELECTRICAL REQUIREMENTS

26 0505 SELECTIVE DEMOLITION FOR ELECTRICAL

26 0519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 0526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 0529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 0533.13 CONDUIT FOR ELECTRICAL SYSTEMS

26 0533.16 BOXES FOR ELECTRICAL SYSTEMS

26 0533.23 SURFACE RACEWAYS FOR ELECTRICAL SYSTEMS

26 0553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 0573 POWER SYSTEM STUDIES

26 2200 LOW-VOLTAGE TRANSFORMERS

26 2416 PANELBOARDS

26 2726 WIRING DEVICES

26 2813 FUSES

26 2816.16 ENCLOSED SWITCHES

26 5100 INTERIOR LIGHTING

DIVISION 27 (NOT USED)

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 4200 GAS DETECTION AND ALARM

DIVISION 29 THROUGH 33 (NOT USED)

May 1, 2026

Request for Bids

Lansing School District

Purchasing Department

519 West Kalamazoo

Lansing, MI 48933

This is not an order

Sealed proposals for the furnishing of items and services listed on the sheets attached to the bid proposal documents that are available on our web-site will be received in the Lansing School District Purchasing Office, 519 W. Kalamazoo St., Lansing, Michigan 48933 until

June 4, 2026, 2:00 PM local time.

At this time and place bids will be opened publicly and read aloud.

One (1) original and Two (2) copies of the bid are to be submitted on the forms furnished by the Lansing School

District in a sealed envelope and clearly marked:

Bid SO-1856 Pleasant View AC Upgrade BID DOCUMENTS WILL BE POSTED

BY May 11, 2026

To obtain a copy of this request for bid please visit our web site at:

No faxed, telephone or e-mailed bids will be accepted. Late submittals will not be considered.

All questions must be in writing and should be directed to Jon Laing, Director of Procurement at:

Projects@lansingschools.net, no later than 5:00 PM on Monday, May 18, 2026. Addendums will be posted on the

Lansing School District’s web-site and SIGMA as they are issued.

All bids/proposals must be accompanied by a 5% bid bond and a sworn and notarized statement disclosing any familial relationship with the Board of Education and selected staff. Bids must include the completed statement to be accepted or considered.

All bids shall be submitted in accordance with the attached instructions and shall remain firm for a period of ninety (90) days after the opening of bids.

A bid bond is required with this bid in the amount of 5% of the total bid amount. Certified payrolls are required with each invoice or pay application. A performance, labor and materials bond will be required to cover 100% of the project.

The Lansing School District reserves the right to reject any or all bids in whole or in part and to accept the proposal or portion of the proposal that, in their opinion, best serves the interests of the Lansing School District.

Jon Laing

Director of Procurement www.lansingschools.net.

(Click on Quicklinks at the top and click on Vendors (Bid Info), scroll down to Current Requests for Bids or Proposals) or the bid documents are also posted on the State of Michigan’s procurement system SIGMA.

If you need assistance, please contact the Lansing School District Purchasing Department at 517-755-3030.

PRE-BID INFORMATION

There will be a Pre-Bid Meeting held Friday, May 15, 2025 at 1:00 PM at Pleasant View 4505 Pleasant Grove Rd, Lansing, MI. Attendance is HIGHLY RECOMMENDED.

26 0957 01 INSTRUCTIONS TO BIDDERS ITB-1

Engineers AC Upgrade

INSTRUCTIONS TO BIDDERS

DEFINITIONS: Bidding Documents include the Advertisement or Invitation for Bids, or Notice to Bidders, Instructions to Bidders, Bid/Proposal Forms and Supplements (if any), Sample Forms and the Proposed

Contract Documents, including General Conditions of the Contract for Construction, Supplementary

Conditions, Specifications, Drawings, and any Addenda issued prior to receipt of bids.

All definitions set forth in the General Conditions of the Contract for Construction or in any other Contract

Documents are applicable to the Bidding Documents.

Addenda are written or graphic instruments issued by the Engineers prior to execution of a Contract which modify or interpret the Bidding Documents by additions, clarifications or corrections.

A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein submitted in accordance with, and supported by such data as required by the

Bidding Documents.

A Bidder is a person or entity who submits a Bid for the Work or specified portion thereof as described in the Proposed Contract Documents.

A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work.

BIDDER'S REPRESENTATIONS: Each Bidder by submitting a Bid represents that the Bidder has; read and understands the Bidding Documents and the Bid is made in accordance therewith; read and understands the

Bidding Documents to the extent that such documentation relates to the Work for which the Bids is submitted, and to other portions of the Project (if any) that may be bid concurrently or are presently under construction;

visited the site, become familiar with local conditions under which the Work is to be performed and correlated personal observations with requirements of the proposed Contract Documents; based the Bid upon materials, systems, and equipment described in the Bidding Documents without exception, unless so noted as may be provided on the Bid Form.

BIDDING DOCUMENTS: Bidding Documents may be obtained from the issuing office as stated in the

Advertisement, Invitation, or Notice to Bidders. All plans and specifications shall remain the property of the

Engineers.

Complete sets of the Bidding Documents shall be used in preparing Bids. Neither the Owner nor the

Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

In making electronic copies of the Bidding Documents available, the Owner and the Engineers do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant permission for any other use of the Bidding Documents.

26 0957 01 INSTRUCTIONS TO BIDDERS ITB-2

INTERPRETATION OF BIDDING DOCUMENTS: Bidders shall carefully study and compare the Bidding

Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it is related to the Work for which the Bid is submitted. Bidders shall promptly notify the Engineer of any ambiguity, inconsistency or errors that they may discover upon examination of the Bidding Documents or of the site and local conditions.

Bidders or Sub-bidders requiring clarification or interpretation of the Bidding Documents shall make such written request to the Engineers at least three (3) days prior to the date of receipt of bids. Any required interpretation, correction or change of the Bidding Documents will be made by addendum and will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site. Interpretations, corrections or changes made in any other manner are not binding and Bidders shall not rely upon such.

SUBSTITUTIONS: The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. No substitution will be considered prior to receipt of Bids unless written request for approval has been received by the Engineer at least three (3) days prior to the date for receipt of Bids. Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation.

A statement setting forth changes in other materials, equipment or other portions of the Work including changes in the work of other contracts that incorporation of the proposed substitution would require shall be included.

The burden of proof of the merit of the proposed substitution is upon the proposer. The Engineer decision of approval or disapproval of a proposed substitution shall be final.

If the Engineer approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an

Addendum and will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site.

Bidders shall not rely upon approvals made in any other manner. No substitutions will be considered after the

Contract award unless specifically provided in the Contract Documents.

ADDENDA: Addenda will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) or similar site to all who are known by the Engineer to have received access to the Bidding Documents. Copies also will be made available for inspection wherever Bidding Documents are on file for that purpose. Each

Bidder shall ascertain prior to submitting a bid that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the allotted space on the proposal form.

It shall be understood and agreed that the requirements contained in all Bidding Documents shall apply to all addenda items and the general character of the work called for in the Addenda shall be the same as originally required for similar work (unless otherwise noted) and that all incidental work necessitated shall be included, even though not specified herein.

BIDS - FORM AND STYLE: Bids shall be submitted in duplicate on forms provided by the Engineers, with all applicable blanks filled in by typewriter or manually by ink. Where so indicated by the makeup of the Bid

Form, sums shall be expressed in both words and figures. In case of discrepancy between the two, the written amount shall govern. Any interlineation, alteration or erasure must be initialed by the signer of the Bid.

Each Bid shall include the legal name and address of the Bidder and a statement whether the Bidder is a sole proprietor, partnership, corporation or any other Legal Entity. Each copy shall be signed by a person legally authorized to bind the Bidder to a Contract. Bids submitted by a

26 0957 01 INSTRUCTIONS TO BIDDERS ITB-3

corporation shall have the corporation seal affixed. Bids submitted by an agent shall be accompanied by a current power of attorney certifying the agent's authority to bind the Bidder.

SUBMISSION OF BIDS: Bids can be submitted in person or by mail. All Bids submitted by mail shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the Owner and shall be identified with the Bidders name and address, the Project name, and the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with a notation "BID ENCLOSED” on the face thereof.

Bids shall be deposited at the designated location prior to the time and date indicated in the Advertisement, Invitation to Bid or Notice to Bidders or any extension thereof made by Addendum. Bids received after the time and date set for receipt of Bids will be returned unopened.

Bidders shall assume full responsibility for timely delivery to the location designated for receipt of Bids. Oral, telephonic, or telegraphic bids are invalid and will not receive consideration.

BID MODIFICATION OR WITHDRAWAL: The Bidder so agrees in submitting a Bid that it may not be modified, withdrawn or canceled during the stipulated time period following the time and date designated for receipt of Bids. Modification or withdrawal of an early submitted Bid may be made only by notice to the party receiving Bids at the place and prior to the time designated for receipt. Such notice shall be in writing over the signature of the Bidder or by telegram. If by telegram, written confirmation over the signature of the Bidder must have been mailed and postmarked on or before the date and time set for receipt of Bids. Modified or withdrawn Bids may be resubmitted up to the time designated for receipt of Bids, provided that they comply fully with all Bidding Documents.

CONSIDERATION OF BIDS: The Owner shall have the right to reject any and all Bids. A bid may be rejected if not accompanied by a required bid security, or by other data required by the Bidding Documents or which is in any way incomplete or irregular.

The Owner shall have the right to waive informalities or irregularities in a Bid received, and to accept the Bid which, in the Owner's judgment, is in the Owner's best interests.

The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted.

SUBMISSION OF POST BID INFORMATION: Bidders to whom award of a Contract is under consideration shall, upon request of the Engineer, promptly submit statements setting forth previous experience, references, physical plant and equipment possessed, description of organization, financial resources and such other evidence as may testify to the ability to carry out contracts. This requirement may be met by submitting AIA Document A-305, Contractor's Qualification Statement.

Unless waived by the Engineer, the Bidder shall as soon as practicable after notification of selection for the award of a Contract, submit the following information to the Engineer:

A designation of the Work to be performed by the Bidders own forces.

The proprietary names and the suppliers of principal items or systems materials and equipment proposed for the Work.

26 0957 01 INSTRUCTIONS TO BIDDERS ITB-4

A list of names of the Subcontractors or other persons or organizations (including those who are furnished materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

The Bidder will be required to establish to the satisfaction of the Engineer and the Owner the reliability and responsibility of the proposed Subcontractors to furnish and perform the Work described in the sections of the specifications pertaining to such proposed Subcontractors respective trades.

Prior to the award of the Contract, the Engineer will notify the Bidder in writing if after due investigation, the

Owner or Engineer has reasonable objection to any person or organization, on such list. If the Owner or

Engineer has a reasonable objection to any person or organization, the Bidder may, at the Bidders option, (l) withdraw the Bid or (2) submit an acceptable substitute person or organization with an adjustment in the Bid to cover the difference in cost occasioned by such substitution. The Owner may, at his discretion, accept the adjusted Bid or may disqualify the Bidder. In the event of either withdrawal or disqualification under this paragraph, bid security will not be forfeited.

Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the

Engineer must be used on the Work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and Engineer.

PERFORMANCE BOND AND PAYMENT BOND: The successful Bidder shall furnish a Performance Bond in an amount of not less than one hundred (l00%) percent of the contract sum as a security for the faithful performance of this contract and also a Payment Bond in an amount of not less than one hundred (l00%) percent of the sum of contract as security for the payment of all persons performing labor on the project under the contract and/or furnishing materials in connection with the contract. Bidders shall include the premiums for bonds in their proposals, with all costs for the performance and payment bond included in the base bid amount.

The Bidder shall deliver the required bonds to the Owner not later than the date of execution of the contract, or if the Work is commenced prior thereto in response to a letter of intent, the Bidder shall, prior to commencement of the Work and if required by the Owner, submit evidence satisfactory to the Owner that such bonds will be issued.

The Bidder shall require the attorney in fact who executed the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney indicating the monetary limit of such power. Bonds shall be written in the form of AIA Document A-3l2, Performance Bond and Payment Bond or equivalent.

Bonds shall be dated on or after the date of the Contract.

INSURANCE: Successful Bidders will be required to furnish evidence of insurance of the kind and in the amounts as required by the General Conditions of the Contract for Construction and Supplementary General

Conditions.

PAYMENTS RETAINED: Owner shall make payments on account upon issuance of Certificates of Payment by the Engineer for labor and material incorporated in the work and for materials suitably stored at the site up to ninety (90%) percent of the value thereof.

When the cumulative total of payment retained is equal to ten (10%) percent of the contract sum, subsequent payments will be made in the full amount for labor and material incorporated in the work and for materials suitably stored at the site, if, in the judgment of the Engineer and the

26 0957 01 INSTRUCTIONS TO BIDDERS ITB-5

Owner, the work is progressing satisfactorily. This amount shall be retained until final acceptance of the work.

FINAL PAYMENT: Final payment, including retained percentage, shall become due when the contractor submits satisfactory evidence to the Engineer that:

All payrolls, bills for materials, equipment and other indebtedness connected with the work for which the

Owner of his property might in any way be responsible have been paid or otherwise satisfied.

Consent of surety in writing to final payment.

Data establishing payment or satisfaction of all obligations, such as receipts, releases and waivers of liens from each supplier and subcontractor covering each item of work.

SPECIFICATIONS/AUTOMATED TECHNICAL SECTIONS: Portions of the specifications may have been derived from an automated master specification production system and may include minor deviations from traditional writing forms. Such deviations must be recognized as a normal result of this production technique and no other meaning will be implied or permitted.

The editing and printing methods utilized by the automated procedures can produce some irregularities in grammatical structure such as form, structure, spelling and punctuation. Most are of common practice.

Should any Bidder be in doubt as to the intended meaning, he shall so notify the Engineer who in turn shall clarify the question by means of addenda to all Bidders.

MICHIGAN OCCUPATIONAL SAFETY AND HEALTH ACT (MIOSHA): The contractor is to note the

MIOSHA - (ACT 154 of the Public Acts of 1974) amendments that include requirements for the communication of information regarding safe handling of hazardous chemicals present in Michigan workplaces known as “Michigan’s Right to Know Law”. The Contractor and all subcontractors shall comply with all required provisions that may relate to any materials that contain hazardous chemicals.

VOLUNTARY ALTERNATES: When reference is made in the specifications to one or more trade names or to the names of one or more manufacturers, such references are made to designate and identify the material or equipment to be furnished. The Bidder may, at his option, in addition to the Base Bid on the specified items, provide Voluntary Alternate proposals for optional materials and/or methods that the Bidder proposes to use, together with the difference in cost from that basically specified. The Owner reserves the right to accept or reject such options.

Submission of Voluntary Alternate proposals does not require prior approval of the Engineer. However, where a proposed Voluntary Alternate requires changes or modifications, in assembly, detail or form of any other construction, for accommodation, it shall be the responsibility of the Bidder to reconcile and include all costs necessary for incorporation of such into the work. Voluntary Alternates if accepted, will be incorporated into the executed contract.

ALTERNATES: Where, by make up of the Proposal Form provision is made for an "Alternate" the Bidder shall state the amount that will be added or deducted from the Base Bid if the Owner decides to accept a change in the scope of work or in products, materials, equipment, systems or installation methods that is described in the Contract Documents.

Included as part of each Alternate shall be all miscellaneous devices, appurtenances and similar items incidental to or required for a complete installation whether or not specifically mentioned as part of the Alternate.

26 0957 01 INSTRUCTIONS TO BIDDERS ITB-6

TIME OF COMPLETION:

Target Timeline:

Work shall be substantially complete no later than August 14, 2026.

Final completion shall be achieved no later than August 14, 2026.

Alternate Timeline:

If lead times for electrical gear and equipment prevent achieving the Target Timeline dates noted above, Lansing School District is open to alternative substantial completion and final completion dates. Bidders should provide an alternate timeline for completion of the project on their Bid Form.

EXAMINATION OF SITE, EXISTING BUILDINGS AND CONTRACT DOCUMENTS: Before submitting a proposal, each Bidder shall carefully examine the Contract Documents, visit the site of the Work, fully inform himself as to all existing conditions and limitations and shall include in the proposal a sum to cover the cost of all items included in the work. No additional compensation for the omission of any work, materials, and/or labor required to complete the work in accordance with the contract will be granted due to the bidder’s failure to conform to these requirements.

Questions regarding the bid or contract documents shall be directed to:

Rachel Lambert rlambert@sesnet.com

(248) 988-4747

END OF SECTION

1 26 0957 01 BID FORM

Engineers AC Upgrade

BID FORM

Owner:

The undersigned, having carefully examined the Notice to Bidders, Instruction to Bidders, the premise and conditions affecting this work, together with drawings and specifications for the Pleasant View AC Upgrade project and other documents related thereto, does hereby propose to furnish labor, materials, services and equipment necessary to complete all work, called for by and in accordance with the drawings and specifications for same, issued for bidding and dated May 1, 2026 including addenda numbered

TIME OF COMPLETION

The undersigned agrees to start work upon receipt of the Contract and shall achieve Final Completion by August 14, 2026. Construction is to start June 19, 2026. If lead times for electrical gear and equipment prevent completion of construction on the date noted above, the Owner is open to alternative completion dates.

(Note: Contract will be issued after a Lansing School District Board meeting June 18, 2026.

EXCEPTIONS AND/OR SUBSTITUTIONS

We have submitted our proposal(s) complete as specified and in accordance with the Construction Documents WITH/WITHOUT (circle one) exceptions or substitutions. (Explain the exceptions or substitutions below).

BASE BID for Pleasant View AC Upgrade:

ACCEPTANCE:

The undersigned agree(s) to accept a contract for the work covered by this proposal, in accordance with the contract and bidding documents.

The Owner reserves the right to accept or reject any and all proposals or parts of the same.

2 26 0957 01 BID FORM

BIDDER STATUS:

(Check One) Individual Partnership Corporation

Submitted By:

Company

Address

Telephone/Fax

Email

Signature/Date

Print Name/Title

SCHEDULE

The proposed schedule may be a deciding factor in the selection of the successful bidder. Please indicate the proposed schedule as follows:

Proposed Material Delivery Date:

Proposed Installation Start Date:

Proposed Completion Date:

SUBCONTRACTORS

Provide a list of subcontractors included in this bid:

1 26 0957 01

AFFIDAVIT OF BIDDER

Engineers AC Upgrade

AFFIDAVIT OF BIDDER #1

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial disclosure requirement provided in advertisement for construction bids and Instructions to Bidders, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of and any other member of the Administration of Eaton Rapids Community Alliance.

List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF MICHIGAN )

)ss

COUNTY OF )

This instrument was acknowledged before me on the day of , in the year

, by .

, Notary Public County, Michigan

My Commission Expires:

Acting in the County of:

1 26 0957 01

AFFIDAVIT OF BIDDER

Engineers AC Upgrade

AFFIDAVIT OF BIDDER #2

The undersigned, the owner or authorized officer of (the “Bidder”), hereby certify that they are not an Iran-linked business nor on the U.S.

Government Services Administration’s Excluded Parties List.

BIDDER:

Its:

STATE OF MICHIGAN )

)ss

COUNTY OF )

This instrument was acknowledged before me on the day of , in the year

, by .

, Notary Public County, Michigan

My Commission Expires:

Acting in the County of:

AFFIDAVIT OF BIDDER - NON-COLLUSION

DATE:

AFFIDAVIT OF BIDDER

SWORN STATEMENT

“Non-Collusion”

The Bidder, by its officers and agents or representatives, present at the time of filing this bid, being duly sworn, on their oaths, say that neither they nor any of them, have in any way, directly or indirectly, entered into any arrangement or agreement with any other Bidder, whereby such affiant or affiants or either of them has paid or is to pay to such other Bidder any sum of money, or has given, or is to give, to such other Bidder anything of value whatever, or such affiant or affiants or either of them has not, directly or indirectly, entered into any arrangement or agreement with any other Bidder or Bidders, which tends to or does lessen or destroy free competition in the letting of the Contract sought for by the attached bids; that no inducement of any form or character other than that which appears upon the face of the bid, will be suggested, offered, paid or delivered to any person whomsoever to influence the acceptance of the said bid or awarding of the Contract, nor has this Bidder any agreement or understanding of any kind whatsoever, with any person whomsoever to pay, deliver to, or share with any other person in any way or manner, any of the proceeds of the Contract sought by this bid.

IN TESTIMONY WHEREOF, the Bidder (an authorized individual) has agrees to the above:

(Company Name)

(Authorized Signer)

Print or type Name and Title of Signer

Address:

Notary Public:

Subscribed and sworn to before me on this day of , 20

County of: My Commission expires:

Telephone number:

26 0957 01 GENERAL CONDITIONS 1

Engineers AC Upgrade

GENERAL CONDITIONS

GENERAL CONDITIONS A-201:

The General Conditions shall be the "General Conditions of the Contract for Construction ", AIA

Document A-201, 2017 edition, issued by the American Institute of Engineers, 1735 New York

Avenue, N.W., Washington D.C. 20006.

26 0957 01 SUPPLEMENTARY GENERAL CONDITIONS 1

Engineers AC Upgrade

SUPPLEMENTARY GENERAL CONDITIONS

OF THE

CONTRACT FOR CONSTRUCTION

SPECIAL NOTE:

These supplementary General Conditions consist of amendments and/or additions which shall take precedence over and modify specific articles and/or paragraphs of the "General Conditions of the

Contract" A-201, 2007 Edition, and shall be used in conjunction with them as part of the contract documents. Any and/or all articles and/or paragraphs of the "General Conditions of the Contract" not specifically amended in this section shall apply in their entirety.

AMENDMENTS AND ADDITIONS:

The following items relate to the General Conditions by specific article and/or paragraph number being amended or added to. These items, as amendments, shall have precedence over only such portions and said articles and/or paragraphs of the General Conditions which are specifically modified thereby.

MODIFICATIONS OF THE GENERAL CONDITIONS

ARTICLE 1 GENERAL PROVISIONS Paragraph 1.2 Correlation and Intent of the Contract

Documents, add the following subparagraph:

1.2.4. In case of an inconsistency between Drawings and Specifications or within either

Document not clarified by addendum, the better quality or greater quantity of Work shall be provided in accordance with the Engineer's interpretation.

ARTICLE 3 CONTRACTOR Paragraph 3.2. “Review of Contract Documents and Field Conditions by

Contractor”:

DELETE PARAGRAPH 3.2.2 AND REPLACE WITH THE FOLLOWING:

3.2.2 The Contractor shall carefully study and compare the Contract Documents with each other and with information furnished by the Owner pursuant to Section 2.2.3 and shall at once report to the Engineer errors, inconsistencies or omissions discovered. The Contractor shall not be liable to the Owner, or

Engineer for damage resulting from errors, inconsistencies or omissions in the Contract Documents unless the Contractor recognized such error, inconsistency or omission and knowingly failed to report it to the

Engineer. If the Contractor performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Engineer, the Contractor shall assume appropriate responsibility for such performance and shall bear an appropriate amount of the attributable costs for correction. Prior to submitting its bid, the Contractor shall have studied and compared the Contract Documents and shall have reported to the Engineer any error, inconsistency or omission in the Contract Documents. It will be presumed that the Contractor’s bid and the Contract Sum include the cost of correcting any such error, inconsistency or omission, which could have been

26 0957 01 SUPPLEMENTARY GENERAL CONDITIONS 2

discovered by the exercise of reasonable diligence. Unless the Contractor establishes that such error, inconsistency or omission could not have been discovered by the exercise of reasonable diligence, the contractor will make such corrections without additional compensation so that the Work is fully functional.

ARTICLE 3 CONTRACTOR Paragraph 3.4. “Labor and Materials” add the following to subparagraph

3.4.3:

Contractor shall enforce regulations regarding the use of tobacco products on school property.

ARTICLE 3 CONTRACTOR Paragraph 3.4 Labor and Materials, add the following subparagraph.

3.4.4 The Contractor shall take precautions to ensure that he or his subcontractors utilize no asbestos containing building materials (ACBM, as defined in section 763.83 of 40 CFR Part 763 amended). Upon completion of the work, and before final payment, the contractor shall submit a signed statement that "to the best of his or her knowledge no asbestos containing building materials (ACBM) was used as a building material in construction of the project."

ARTICLE 11 INSURANCE AND BONDS Paragraph 11.1 Contractor’s Liability Insurance, add the following subparagraphs:

11.5 The Contractor shall purchase and maintain insurance for the following with minimum coverage as indicated and naming Lansing School District and Strategic Energy

Solutions, Inc.

COMPENSATION

Employer's Liability, Occupational Disease $1,000,000 minimum and as and Workmen's Compensation required by the laws of the

State of Michigan

PUBLIC LIABILITY AND PROPERTY DAMAGE

Comprehensive General Liability Form Required

Bodily Injury and Death $1,000,000 each occurrence

$1,000,000 aggregate

Property Damage $1,000,000 each occurrence

$1,000,000 aggregate

AUTOMOBILE LIABILITY

Comprehensive Automobile Liability Form Required

Bodily Injury and Death $1,000,000 each person

$2,000,000 each occurrence

Property Damage $2,000,000 each occurrence

26 0957 01 SUPPLEMENTARY GENERAL CONDITIONS 3

ADDITIONAL CONDITIONS

ADD ARTICLES 16 AND 17 AS FOLLOWS:

ARTICLE 16:

Pursuant to Michigan House Bill No. 5376, which amends Public Act 451 of 1976, each contractor/subcontractor shall provide the following:

“All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the

School District or the Superintendent of the School District. The Board of Education shall not accept a bid that does not include a sworn and notarized relationship disclosure statement.”

ARTICLE 17

Pursuant to the Iran Economic Sanctions Act 517 of 2012,

(1) Beginning April 1, 2013, an Iran linked business is not eligible to submit a bid on a request for proposal with a public entity.

(2) Beginning April 1, 2013, a public entity shall require a person that submits a bid on a request for proposal with the public entity to certify that it is not an Iran linked business.

The contractor shall submit with their bid a sworn statement certifying the above.

END OF SECTION

General Conditions and Instructions to Bidders

1. Proposals shall be submitted on forms furnished by the owner. The proposal shall be in accordance with the specifications listed, which are available at the Lansing

School District Purchasing Office.

Any variance from the specifications shall be fully explained in writing by the bidder and all prices quoted shall be on a unit price basis.

2. MAILING OF PROPOSALS:

Proposals shall be mailed in an opaque, sealed envelope and shall be clearly marked describing the project upon which the bid is made.

3. No oral, telegraphic facsimile, or electronic mail proposals or modifications will be considered.

4 WITHDRAWAL OF BIDS:

Any bidder may withdraw their bid at any time prior to the scheduled time of opening the bids upon the presentation of proper identification. After the opening of the bids, no proposal shall be withdrawn for a period of ninety (90) days.

5. PROPOSAL FORMS AND SIGNATURES:

Proposals shall be made on the proper forms provided by the owner. All spaces shall be properly filled in with ink or typewriter. The signatures shall be in longhand in ink by an authorized representative.

6. BRANDS:

The naming of a manufacturer, brand or model number shall not be considered as excluding other brands or models. Specifically, similar products with comparable construction, material and workmanship shall be considered as equal. However, the Board of Education of the Lansing School District shall evaluate the merits of all bids submitted and reserves the right to accept or reject any or all bids.

It is the intent of the attached specifications to define the minimum quality of equipment acceptable.

The product lines of nationally recognized manufacturers who regularly advertise, promote and distribute catalog products to the school market are required.

7. SAMPLES:

Samples shall be submitted upon request at the expense of each bidder. Theses samples will be retained as control items until the completion of the delivery and installation.

8. AGENDA:

Any modifications of contract documents will be issued in the form of an addendum.

All addenda issued during the bidding time shall become part of the specifications. A copy of the addendum shall be sent to all bidders. No verbal statements by the owner shall be considered as authoritative. No request for explanations can be processed within four (4) days immediately prior to the bid opening date.

9. VARIATIONS FROM MATERIALS SPECIFED:

All variations form the specified material or equipment shall be fully explained and included with the bid.

Manufacturer numbers shall be used in all cases.

10. ROYALATIES AND PATENTS:

The contract shall pay for all royalties and patents, and shall defend all suits for claims or infringements on patent rights and save the owner harmless from loss on account thereof.

11. CLEAN-UP:

The contractor shall at all times, keep the premises free from accumulations of waste materials or same caused by the work; and upon completing the work, shall remove all work related rubbish from and about the building and shall leave the work broom clean, or it equivalent. In the case of dispute, the owner may remove the rubbish and charge the cost to the contractor, as the owner shall determine.

12. FEDERAL, STATE AND MUNICIPAL TAXES:

Each proposal submitted shall include, and the contractor shall pay, all taxed which are levied by the

Federal, State and Municipal Governments, on labor, and for materials entering into the work. The owner reserves the right to require evident of payment of such taxes prior to final payment. The school district is exempt from Federal Excise Tax.

General Conditions and Instructions to Bidders

13. QUALIFICATIONS OF BIDDERS:

The owner may request any or all bidders to submit any of the following information before the award of the contracts.

A. A bidder’s performance record

B. The address and description of bidder’s equipment, plant or permanent place of business.

C. An itemized list of the bidder’s equipment, plant and personnel.

D. A bidder’s financial statement.

E. A description of any project which the bidder has completed.

F. Such additional information as will satisfy the owner that the bidder is adequately prepared to fulfill the contract.

G. Description of work which will be done simultaneously with the owner’s project.

14. NOTICE OF AWARD:

The contracts shall be deemed as having been awarded when the formal notice of acceptance of their proposal has been duly served upon the intended awardees

(normally by purchase order) by some officer of agent of the owner duly authorized to give such notice.

15. GUARANTEE:

Each contract shall furnish the owner a written guarantee running for one (1) year, or longer as required herein, after the final payment covering all work in the contract. Any defects in workmanship or materials for which a claim is submitted within this period shall be corrected.

16. DOCUMENTS:

The Proposals submitted shall be based upon the specifications contained herein.

17. RIGHTS OF ACCEPTANCE OR REJECTION:

The Board of Education of the Lansing School

District reserves the right to reject any or all bids in whole or in part and to accept the bid or portion of bid that, in their opinion, best serves the interest of the School District.

18. Contractors and subcontractors are required not to discriminated against any employee or applicant for employment, to be employed in t the performance of this contract, with respect to hire, tenure, terms, conditions or privileges of employment because of race, color, religion, national origin, or ancestry or also because of age or sex, except based on a bonafide occupational qualification. Breach of this covenant of purchasing agreement as provided in the Michigan Fair Employment

Practices Act and may be processed there under. See Policy 6320.

PURFR016 – 7/7/08 – Version 5

LANSING SCHOOL DISTRICT SUPPLIER/VENDOR APPLICATION MARK ONE:

PURCHASING DEPARTMENT (Please type or print) � New Application 519 W. KALAMAZOO ST., ROOM 200 � Update LANSING MI 48933 Date:

(517) 755-3030

FAX (517) 755-3019

W-9 form attached? � YES � NO

DUN & BRADSTREET RATING (if available)

NAME OF COMPANY FEDERAL ID NUMBER (OR) SOCIAL SECURITY NUMBER

Submit copy of W-9 form with application

ADDRESS TO WHICH BIDDING FORMS AND PURCHASE ORDERS ARE TO BE MAILED – STREET NO., CITY, STATE, ZIP CODE

ADDRESS TO WHICH PAYMENTS ARE TO BE MAILED – STREET NO., CITY, STATE, ZIP CODE

PARENT COMPANY AND ADDITIONAL OFFICE LOCATIONS IN MICHIGAN (May attach separate sheet)

E-MAIL ADDRESS: WEB SITE:

For Purchase orders to be emailed

TYPE OF ORGANIZATION

�Individual �Partnership �Corporation

TELEPHONE #:

FACSIMILIE #:

PERSONS TO CONTACT AND THOSE AUTHORIZED TO SIGN BIDS AND CONTRACTS IN YOUR NAME (if agent, so specify)

Name Official Capacity Telephone No.

PLEASE LIST ON THE REVERSE SIDE CLASSES OF EQUIPMENT, SUPPLIES, MATERIALS, AND/OR SERVICES ON WHICH YOU

DESIRE TO BID.

� Do you require a hard copy of verbal orders? Yes No Do you accept Procurement Cards? Yes No

� Electronic Disk Catalog □ Electronic Ordering

Please complete the following:

STANDARD PAYMENT TERMS: PROMPT PAY DISCOUNT: STANDARD DELIVERY TIME:

PLEASE COMPLETE BELOW

Please list percentage and circle category that applies:

MINORITY OWNED: % Native-American Asian-Pacific American African-American Hispanic-American Asian-Indian American

WOMEN OWNED: % White Native-American Asian-Pacific American African-American Hispanic-American Asian-Indian American

DISABLED: % SMALL BUSINESS: Yes No Business located within LANSING SCHOOL District Yes No

Are you certified? If so, list agencies Certificate Number:

SIGNATURE OF PERSON AUTHORIZED TO SIGN THIS APPLICATION

NAME AND TITLE OF PERSON SIGNING (Please type or print)

COMMODITY LIST

Please place a checkmark (√) by the appropriate code and provide a detailed description of the commodities and/or services offered. If the complete NAICS Code is known please include this number in the description area.

Website URL address for NAICS is: http://www.census.gov/epcd/www/naics.html

NAICS CODE DESCRIPTION

11 – Agriculture, Forestry, Fishing and Hunting

21 – Mining

22 – Utilities

23 – Construction

31-33 – Manufacturing

42 – Wholesale Trade

44-45 – Retail Trade

48-49 – Transportation and Warehousing

51 – Information

52 – Finance and Insurance

53 – Real Estate and Rental and Leasing

54 – Professional, Scientific and Technical Services

55 – Management of Companies and Enterprises

56 – Administrative & Support, Waste Management & Remediation Services

61 – Educational Services

62 – Health Care and Social Assistance

71 – Arts, Entertainment and Recreation

72 – Accommodation and Foodservices

81 – Other Services (except Public Administration)

92 – Public Administration

99 – Unclassified Establishments

CATEGORY (Check below the category which applies to the applicant) � (A) Manufacturer or Producer � (B) Wholesaler � (C) Retailer � (D) Mfgr’s Agent � (E) Distributor � (F) Service Establishment

Purchasing Office, 519 W. Kalamazoo St, Lansing, Michigan 48933 Telephone (517) 755-3030, Fax (517) 755-3019

Committed to Quality

STATEMENT OF NO BID

NOTE: IF YOU DO NOT INTEND TO BID, PLEASE RETURN THIS FORM ONLY TO:

Lansing School District BID NO: #______________

519 W KALAMAZOO ST

LANSING, MI 48933

PHONE: 517-755-3030

FAX: 517-755-3019

We, the undersigned, have declined to bid on the above noted bid for the following reasons:

_____ Insufficient time to respond to the invitation to Bid.

_____ Request for Proposal I unclear.

_____ Do not offer this product or service.

_____ Our schedule will not permit us to perform.

_____ Unable to meet the specifications

_____ Specifications are unclear (Please explain below)

_____ Remove us from your Bidder Mailing List

_____ Other ( Please specify below)

REMARKS:

Company Name:_________________________________________________________ Signature:______________________________________________________________ Date: ___________________Telephone:_______________Fax:__________________

LEGAL STATUS OF BIDDER

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS. The Vendor and/or Bidder certifies to the best of its knowledge and belief that it and its principals: Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; Have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction;

violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offences enumerated above in this certification; and Have not within a three-year period preceding this agreement had one or more public transactions (Federal, State, or local) terminated for cause or default; is not now or has been, within a three-year period preceding this date, been listed on the Excluded Parties List System website (EPLS).

Vendor/contractor will notify the Lansing School District Purchasing Office immediately upon becoming suspended or debarred if there is any current or ongoing contract or agreement in place between the district and the vendor/contractor.

Firm Name:

Address:

Phone & E-mail:

Name, title and signature of individual duly authorized to execute contracts:

The Owner, Principal, or Corporate Office of the responding firm is also attesting that all the information provided within this response is true.

Name:

Title:

Signature:

A Corporation organized and existing under the laws of the

State of ____

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