Snow Removal – Terminal Roadways and Parking Areas -1- Louisville Regional Airport Authority

LOUISVILLE REGIONAL AIRPORT AUTHORITY

OWNER/OPERATOR OF:

INVITATION FOR BIDS

SNOW REMOVAL – TERMINAL ROADWAYS AND PARKING AREAS

IFB-004-27

ISSUED BY THE PURCHASING AND PROCUREMENT DEPARTMENT

MAINTENANCE ADMINISTRATION AND SUPPORT SERVICES BUILDING

4320 PARK BOULEVARD

LOUISVILLE, KENTUCKY 40209-0129

CONTENTS

DESCRIPTION PAGE

Invitation to Submit Bid Definition of Terms Instructions to Bidders General Conditions Bid Form Bidder’s Experience and Qualifications Questionnaire Draft Agreement ....................................................................................................................... DA-1 Attachment A – Bid Bond. ........................................................................................................... A-1 Attachment B – Performance Bond ............................................................................................. B-1 Attachment C – Scope of Work ................................................................................................... C-1 Attachment D –Terminal Roadways & Parking Areas ................................................................ D-1 Attachment E – Maintenance Bldg., SRE Bldg. and North Lot Parking Areas………...………..E-1

Snow Removal – Terminal Roadways and Parking Areas -2-

INVITATION TO SUBMIT BID

SNOW REMOVAL – TERMINAL ROADWAYS AND PARKING AREAS

The Louisville Regional Airport Authority (the “Authority”) is soliciting bids from qualified Companies for the right and privilege to provide equipment along with trained, qualified and licensed personnel to perform Snow Removal Services (the “Services) for the Louisville Regional Airport Authority (the “Authority”) in the manner and frequency as specified in the Bid Documents.

The successful Bidder will be responsible providing the Services for a period of three (3) years.

Afterwards, the established agreement may then be extended for two (2) additional one-year periods upon mutual consent of the Authority and awarded Company.

Bidder’s may obtain documents through the Authority’s Bidding website at www.flylouisvillebids.com beginning July 24, 2026. An optional pre-bid meeting will be held on July 30, 2026 at 1:30 p.m. EST

All applicable bids shall be subject to public opening of responsive bids on August 11, 2026, at 2:00 p.m., by way of Zoom video conference. The Zoom link will be provided via addendum.

First-time users of the bidding website must complete the registration process. Once completed bidders may view, download, and respond to eProcurement solicitations within the “Current Bids and Proposals” section. Reference article II, “Instructions to Bidders: Bid Submission,” for additional information. Any related changes to the bid requirements and specifications shall be made via addendum and an email notification will be sent to all bidders that have downloaded the respective bid documents.

The Purchasing Department shall be the sole point of contact for all potential bidders throughout the bidding process. Should there be any questions, comments, or doubt as to the meaning or content of these Documents, the Bidder shall notify Raymond S. Gaddie, via email at Raymond.gaddie@flylouisville.com no later than 12:00 p.m. EST July 31, 2026.

The Authority in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, creed, sex, age, or disability in consideration for an award.

The Authority reserves the right to waive any informality in any bid, to reject any and all bids and to negotiate with the bidder whose bid, in the Authority’s opinion, is the best bid offered and the most advantageous to the Authority, to such extent as may be necessary.

The Authority has a No Contact Policy which prohibits communications or contact by bidders, or its representatives directed at the members of the Authority’s Board, its employees, its consultants http://www.flylouisvillebids.com/ mailto:Raymond.gaddie@flylouisville.com

Snow Removal – Terminal Roadways and Parking Areas -3-or its representatives concerning the subject of the bid documents except where permitted by the bid documents.

DEFINITION OF TERMS

Whenever the following terms are used in these Bid Documents, or in any other documents or instruments pertaining to the Product or Service where these specifications govern, the intent and meaning shall be interpreted as follows. All terms may not be used/applicable to this document.

ADVERTISEMENT: The Invitation to Submit Bids for the provision of the Service to be awarded.

AGREEMENT: That document to be entered into by the Authority and the awarded company, which together with the Bid Documents constitutes the basis for providing the Service.

AGREEMENT DOCUMENTS: All written material covering the Product or Service to be provided. The Agreement documents may include, but are not limited to the following: the Cover Page; Invitation to Submit Bids; Definition of Terms; Instructions to Bidders; General Conditions;

Bid Form; the Performance Bond and Payment Bond; Bid Guaranty; Insurance Certificates; any Attachments; any Addenda; and the Agreement and/or Purchase Order.

AIRPORT: Refers to any and all property and improvements owned, leased, operated, or controlled by the Authority, which, for the purposes of these Bid Documents, shall mean Louisville Muhammad Ali International Airport and Bowman Field Airport in Louisville, Kentucky.

AUTHORITY: The Louisville Regional Airport Authority acting through its duly authorized representatives.

AWARD: The acceptance by the Authority, through formal action of its Board and/or properly authorized Authority designee, of the successful Bidder’s offer to provide the Service.

BID: All required submissions contained in the written offer of the Bidder, submitted on the Authority’s Bid Form, to provide the Product or Service in accordance with the provisions of the Bid Documents.

BID BOND/SURETY BOND: The approved form of security to assure the faithful and timely execution of an Agreement by the successful Bidder.

BID DOCUMENTS: Shall be defined as all written material describing, in detail, the specifications of the Product or Service to be provided which may include, but is not limited to the Cover Page, Invitation to Submit a Bid, Definition of Terms, Instructions to Bidders, General Conditions, Bid Form, Performance Bond, Bid Bond, Bank letter of credit, Bid Guaranty, Draft Agreement, Insurance Certificates, any Attachments, and any Addenda.

BID DUE DATE/DEADLINE: The latest date and time in which a Bid, Proposal, or Quote may be submitted, withdrawn, or revised.

Snow Removal – Terminal Roadways and Parking Areas -4-

BIDDER OR BONA FIDE BIDDER: Any individual, partnership, firms, joint venture, limited liability company, or corporation acting directly or through a duly authorized representative, which submits a bid for the performance of the Service herein offered.

CALENDAR DAY: Every day shown on the calendar, including Saturdays, Sundays, and Holidays.

COMPANY OR CONTRACTOR: The individual, partnership, joint venture, firm, limited liability company, corporation or other entity to which the Award is made, and which is liable for providing the Product or Service in conformance with the Agreement Documents.

DISADVANTAGED BUSINESS ENTERPRISE (DBE): A for-profit small business concern, as defined by paragraph 26.5, 49 C.F.R. Part 26, which is majority owned and managed by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which the majority of the stock is owned by one or more such individuals.

IRREVOCABLE BANK LETTER OF CREDIT: The irrevocable letter of credit issued by a commercial bank, and in a form, satisfactory to the Authority in its sole discretion, drawable in Jefferson County, Kentucky, and issued for the account of the Authority.

PAYMENT BOND: The form of surety approved by the Authority and furnished by the Company, or its Surety, as a guaranty that the Company will pay all applicable subcontractors, laborers, suppliers, and materials associated and in accordance with the Bid or Agreement Documents.

PERFORMANCE BOND: The form of security approved by Authority and furnished by the Company, or its Surety, as a guaranty that the Company will provide the Product or Service in accordance with the terms of the Bid Documents or Agreement Documents if Awarded the Agreement to provide the Service for which a Bid was submitted.

SPECIFICATIONS: The written description of obligations and requirements of the awarded company and the Product or Service to be provided.

SURETY: The corporation, partnership, joint venture, limited liability company, or individual, other than the Company, executing the Authority’s bond documents which are required to be furnished to the Authority. Surety shall be licensed to do business in the State of Kentucky.

WRITTEN NOTICE: All notices required by the Bid Documents or Agreement Documents shall be in writing and shall be sufficient, and shall be deemed received on the date delivered, if hand delivered, or the day after depositing with an overnight courier service, or three business days after mailing if sent by certified or registered mail, postage prepaid, by one party to the other at such receiving party’s principal place of business address known to the party giving the notice, or other address provided by one party to the others for the purpose of receiving notice.

Whenever, in these Bid Documents or Agreement Documents, the words “directed”, “required”, “permitted”, “ordered”, “designated”, “prescribed” or words of the like are imported are used, it shall be understood that the direction, requirement, permission, order, designation or prescription of the Authority is intended; and similarly, the words “approved”, “acceptable”, “satisfactorily” or words of the like imported are used, it shall mean approved by, acceptable to or satisfactory to the

Snow Removal – Terminal Roadways and Parking Areas -5-

Authority. Whenever the words “he”, “his”, “him”, etc. are used in these Bid Documents or Agreement Documents it shall be understood that such words mean male, female or an impersonal business entity. Any reference to a specific requirement of a numbered Section, Subsection, Paragraph or Subparagraph of the Bid Documents or Agreement Documents, or cited standard in the Specifications, shall be interpreted to include all general requirements of the entire Section, Subsection, Paragraph or Subparagraph or any Specification item or cited standard, that may be pertinent to such specific reference.

Remainder of page left blank intentionally

Snow Removal – Terminal Roadways and Parking Areas -6-

INSTRUCTIONS TO BIDDERS

I. INVESTIGATION OF CONDITIONS

The electronic submission of a Bid shall constitute conclusive evidence that the Bidder has investigated all technical specifications, site conditions, the manner and environment in which the Services will be provided and is aware of circumstances, procedures, and requirements affecting the Service to be provided. The attention of the Bidder is specifically directed to, and Bidder will be conclusively presumed to have read and become familiar with all Bid Documents.

No claim for adjustment of the provisions of the Agreement Documents, and particularly of the fees to be paid by the Authority to the awarded Company, shall be honored on the grounds that Bidders were not fully informed as to the conditions which do or could exist.

II. BID SUBMISSION

Bid Documents and all related information shall be submitted electronically via the Authority’s bidding website at www.flylouisvillebids.com by no later than August 11, 2026, at 2:00 p.m. EST.

Submissions will need to be in a single PDF document, and the first four pages should be the completed Bid Form (Pages 17-19)

Website path: Current Bids and Proposals > Select applicable proposal > Submit Bid > Upload PDF file > Submit Bid

III. QUESTIONS AND COMMENTS

The Purchasing Department shall be the sole point of contact for any Bidder throughout the Invitation for Bid (IFB) process. Should there be any doubt as to the meaning or content of these Bid Documents, the Bidder shall immediately notify Raymond S. Gaddie, Procurement Support Specialist, via email at raymond.gaddie@flylouisville.com no later than 12:00 p.m. EST July 31, 2026. Questions or comments received after this date and time may not be considered for response by the Authority. The Authority will not be responsible for any oral instructions, interpretations, or explanations unless also addressed in writing.

IV. SURETY

4.1 Bids must include an Irrevocable Bank Letter of Credit or Bid Bond, attached hereto as Attachment A, payable without conditions to the Louisville Regional Airport Authority in the amount of ten thousand dollars ($10,000.00) as a guarantee that if the Company’s bid is accepted and an award granted, the Company will enter into the Agreement within fourteen (14) calendar days of the Notice of Award to the successful Bidder by the Authority. In the event the successful Bidder fails to enter into the Agreement within fourteen (14) calendar days the Bank Letter of Credit or Bid Bond shall be drawn against by the Authority, and the amount so drawn shall constitute the agreed amount of liquidated damages. The Authority shall return the Bank Letter of Credit or Bid Bond of the successful Bidder, when necessary, upon receipt of the executed Agreement Documents, as specified in section XI titled “Notice of Award”, and that of unsuccessful Bidders, when necessary, upon successful execution of the agreement documents by an awarded company and/or once the bid file is closed.

mailto:raymond.gaddie@flylouisville.com

Snow Removal – Terminal Roadways and Parking Areas -7-

4.2 Performance Bond: Upon award of the Agreement the Company shall furnish to the Authority a Performance Bond, attached hereto as Attachment B, in the amount of two hundred and fifty thousand dollars ($250,000.00) at the Company’s sole expense, to guarantee the satisfactory performance of all obligations under the Agreement by the Company and shall not be cancelled on less than thirty (30) days written notice to the Authority. Bond shall be renewable so to remain valid during the term of the Agreement and any extension thereof. The Authority reserves the right to waive the Performance Bond requirement if deemed to be in the best interest of the Authority.

4.3 The Authority provided Bond documents must be used. Attorneys-in-fact who sign Performance Bond documents must file with such bonds a certified copy of their power of attorney to sign such bonds. All bonds must be counter-signed by an agent of the Surety, with proof of agency attached.

V. OPTIONAL PRE-BID MEETING:

An optional Pre-Bid meeting will be held on July 30, 2026 at 1:30 p.m. EST in the Conference Room of the Maintenance Administration and Support Services Building located at 4320 Old Park Boulevard, Louisville, Kentucky 40209. While Bidders are welcome to inspect the premises at their convenience, a guided walkthrough will be provided if desired by attendees.

Though Authority staff will be present to address inquiries, oral interpretations provided during the meeting are non-binding unless subsequently confirmed in writing by the Authority via addendum.

Bidders must submit all questions in writing, regardless of any discussions held during the meeting.

Attendance is optional.

VI. WITHDRAWL, REJECTION, OR ACCEPTANCE OF BID

6.1 At any time, up to the hour and date set for receipt of bids, Bidders may withdraw its bid through the website www.flylouisvillebids.com. Adjustments and/or corrections to a bid may be performed through the website up to the hour and date set for receipt of bids by withdrawing the bid and submitting the updated document. After the scheduled time and date for receipt of bids, Bidders will not be permitted to submit or withdraw a bid and all submissions will constitute a valid offer subject to acceptance by the Authority for a period of ninety (90) calendar days following the due date for bids.

6.2 Bids not conforming to the following requirements may be rejected:

a. Bids must include a Bank Letter of Credit of Bid Bond payable without conditions to the Authority as stated in in article IV, “Instructions to Bidders: Surety”.

b. Bids must be submitted using the Authority’s Bid Form contained within this Document. Bids must be submitted in such a manner as to make them complete and free from ambiguity, without alterations or erasures. All blank spaces in the Bid Form must be properly filled in, and the Bid Form properly signed by the Bidder or Bidder’s legally authorized officer of agent.

Snow Removal – Terminal Roadways and Parking Areas -8-

c. Bidder must sign and have notarized, the “Bidder’s Affidavit” which is part of the Bid Form. This affidavit covers non-collusion and non-conflict of interest. Any Bid that does not include the properly executed affidavit will be declared invalid.

d. Bidder shall furnish, among other things, a statement of its experience as required in the Questionnaire attached hereto as part of the Bid.

e. Bidder must furnish all data, attachments, or statements that it deems essential and pertinent to assure total understanding and evaluation of its Bid by the Authority.

6.3 The Authority reserves the right to reject any and all bids, waive any irregularities or informality in any bid, to negotiate for the modification of any bid, to accept the bid, which in its sole judgement, is deemed the most desirable and advantageous to it from the standpoint of customer service, value, and concept of operation, even though such bid may not on its face appear to be the lowest and best price to the Authority.

6.4 Any bid, which is incomplete, conditional, ambiguous, and obscure or which contains additions or alterations not called for, or irregularities of any kind, may be rejected for such reason(s).

6.5 If the successful Bidder refuses to enter into the Agreement within fourteen (14) calendar days after the Agreement is given to the successful Bidder for execution, the Authority shall have the right to accept the Bid(s) of any other qualified Bidder(s) which submitted a bona fide Bid in response to this Bid Document, without re-advertisement.

VII. DISQUALIFICATION

Any of the following causes may be considered sufficient for the disqualification of a Bidder and the rejection of its Bid.

a. Submission of more than one bid hereunder by an individual, firm or corporation under the same or different names.

b. Evidence of collusion among Bidders.

c. Failure to submit required Irrevocable Bank Letter of Credit or Bid Bond.

d. A Bidder's default or arrearage under any other previous or existing agreement or purchase order either with the Authority or another company.

e. Existence of any unresolved claims between the Bidder and the Authority.

f. Violation of the NO CONTACT POLICY. Upon the advertisement or other publication of any Request for Proposals (“RFP”), Request for Qualifications (‘RFQ”), Invitation for Bid (“IFB”), or other procurement and during the evaluation period for the same:

Snow Removal – Terminal Roadways and Parking Areas -9-

There shall be no communication or contact initiated by Bidders, potential Bidders, Proposers, potential Proposers, Responders, potential Responders or their representatives (collectively, “Bidders”) directed at members of the Authority’s board, its employees, its consultants, or its other representatives concerning the subject of the procurement process, except as permitted by the Authority’s published RFP, RFQ, IFB, or other procurement documents.

i. Unrelated Contact: If the Authority currently contracts with a bidder, this policy shall not prohibit communications between the Authority and the other party to the extent it relates to the existing contract and not the ongoing procurement process.

ii. Contact by the Authority: This policy shall not prohibit Authority employees or representatives from contacting a bidder for the purpose of obtaining further information.

iii. Policy Violations. The Authority may reject a bid, proposal, or response in the event of any violation of this policy.

VIII. INCOMPLETE BIDS

The Authority may consider incomplete any bid not prepared and submitted in accordance with the provisions of these Bid Documents. Any alteration, omission, addition to the Bid form or any unauthorized conditions, limitations or provisions attached to a bid may render it incomplete and may be sufficient cause for its rejection. The Authority may also consider the bid incomplete and may reject it if:

a. The Bid Form furnished herein is not used or is altered.

b. There are alternate bids not called for or irregularities of any kind, which may tend to make the Bid indefinite or ambiguous as to its meaning.

c. Any documents necessary for bid purposes which are not complete, are improperly executed, or are missing.

IX. BASIS FOR AWARD

Award will be based on the Bidder providing the Best Value as determined by the Authority in its sole and absolute discretion. Criteria for Awards may include, but is not limited to equipment, price, quality of service, delivery, bidder’s ability, bidder’s history, and references. The Authority reserves the right to consider information obtained from references not specifically listed herein.

The Authority reserves the right to accept the bid offered by a responsible and qualified Bidder which, in the Authority's sole opinion, best meets all the goals and requirements stated elsewhere in these Bid Documents. Responsibility and qualification are to be determined from the information furnished by the Bidder as well as from other sources determined to be appropriate by the Authority.

The Authority further reserves the right not to make an award until after such investigations, as are deemed appropriate, are made regarding the experience, financial responsibility and qualifications

Snow Removal – Terminal Roadways and Parking Areas -10-of the Bidder.

X. GRATUITIES AND KICKBACKS

The Bidder shall not offer, give or agree to give any current or former Authority employee or member of its Board a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy.

XI. NOTICE OF AWARD

It is anticipated that the Authority will give the Notice of Award to the successful Bidder within thirty (30) calendar days from the bid due date. However, the Authority reserves a period of ninety (90) calendar days from the bid due date in which the Notice of Award may be given. The successful Bidder, to whom an Award is made, shall deliver to the Authority the executed Agreement document, Performance Bond, evidence of insurance coverage, and all other required documents within fourteen (14) calendar days of receipt of the Notice of Award. Failure to return all required documents within fourteen (14) calendar days shall be just cause for cancellation of the Award by the Authority and, in the Authority’s sole discretion, the Award may be made to a different qualified Bidder. The Authority reserves the right to cancel the Award without liability at any time before the Agreement has been fully executed by both parties.

XII. GENERAL

The following general conditions relate to the submission of bids and any Award to be made as a result thereof:

a. The Authority shall not be obligated to respond to any bid submitted, nor shall the

Authority be legally bound in any manner whatsoever by the submission of a bid by any Bidder.

b. Any agreement arising out of any bid submitted hereunder, and any negotiations that may follow, shall not be binding or valid against the Authority, its officers, employees or agents unless reduced to writing and executed by an authorized representative of the Authority.

c. Statistical information contained in these Bid Documents is for information purposes only. The Authority is not responsible for any inaccuracies or interpretations of data.

d. Under Kentucky’s Open Records Act, the bid submitted in response to this solicitation will be subject to inspection by the public, unless an exception to the Open Record Act applies. KRS 61.878(1)(c)1 excludes from the Act’s disclosure requirements “records confidentially disclosed to an agency generally recognized as confidential or proprietary, which if openly disclosed would permit

Snow Removal – Terminal Roadways and Parking Areas -11-an unfair commercial advantage to competitors of the entity that disclosed the records.” If Bidders response to this solicitation contains information Bidder deems as confidential or proprietary, Bidder shall clearly mark the pages containing such information as “CONFIDENTIAL” or “PROPRIETARY.” Bidders may not classify an entire Bid as proprietary or confidential. Bidders’ classifications of information as confidential or proprietary will not be binding upon the Authority.

XIII. ELIGIBILITY TO PARTICIPATE IN GOVERNMENTAL PROGRAMS

CERTIFICATION

Bidder’s signature certifies that the Bidder, and where applicable subcontract vendor, or any person performing services under this agreement (i) is not now nor have ever been excluded, suspended, debarred, or otherwise deemed ineligible to participate in governmental procurement, or other programs; (ii) is not now nor have ever been charged with or been convicted of a criminal offense related to the provision of government, procurement, or other programs and have not been reinstated in such programs after a period of exclusion, suspension, debarment, or ineligibility. If the Bidder, and where applicable subcontract vendor, or any person performing services under this agreement becomes ineligible for participation in such governmental programs in the future, vendor will have a process in place such that subcontract vendor(s) and any person performing services under this agreement will promptly notify the vendor of such ineligibility. The Bidder will notify the Authority within seventy-two (72) hours of the vendor becoming aware of the governmental ineligibility of the vendor, any subcontract vendor, or any person performing services under this agreement.

Snow Removal – Terminal Roadways and Parking Areas -12-

GENERAL CONDITIONS

I. GENERAL DESCRIPTION

The Authority intends to grant to the most qualified and responsible Bidder (the “Company”) the right and obligation to provide equipment along with trained, qualified, and licensed service personnel to perform snow removal services for terminal roadways and parking areas (the “Services”) as requested for the Louisville Muhammad Ali International Airport (the “Airport”) as more fully described herein. The Company shall base its price generally upon the conditions contained in these Bid Documents. The provision for this Agreement will include without limitation for the Company to furnish all labor, equipment, and materials as specified herein all at the successful Bidder’s expense.

II. BIDDER QUALIFICATIONS

2.1 In order to be considered qualified to provide the Services hereunder, each Bidder must, at a minimum, meet the following criteria:

a. Have not less than five (5) years’ experience in providing the Services required in this

Agreement, to which the Bidder must give documentation and contact references to the Authority if the Authority so desires.

b. Provide satisfactory evidence that it can meet or exceed every minimum standard stipulated in the Specifications and the Agreement.

c. Meet the equipment categories for the minimum requirement set forth in the

Specifications and Agreement.

2.2 It is mandatory that the individual, partnership, joint venture, or corporation submitting a bid itself, either as presently constituted or existing as a result of some business reorganization, have the above minimum qualifications; and if such is found not to be the case, any bid submitted by such individual, partnership, joint venture, or corporation will be rejected. In the case of a bid submitted by a partnership or a joint venture, at least one of the general partners thereof or one of the constituent members of such partnership or joint venture must possess said minimum qualifications.

III. SCOPE OF WORK

3.1 The Louisville Muhammad Ali International Airport operates 24 hours per day, 365 days per year facilitating operations for many extensively established businesses. Maintaining accessibility is imperative. The Company agrees to provide trained, qualified and licensed personnel and equipment to facilitate snow removal at the Airport. All equipment shall be approved by the Authority prior to use and shall be furnished by the successful Bidder, at Bidder’s sole cost and expense.

Snow Removal – Terminal Roadways and Parking Areas -13-

3.2 The Term of the Agreement shall be for a period of three (3) years, beginning on the Effective Date and ending on the day preceding the third anniversary of the Effective Date. Upon mutual consent of the Authority and Company, the established Agreement may then be extended for two

(2) additional one-year periods.

3.3 The Agreement will govern all Services provided to the Authority from the Company, and the terms of the Agreement shall supersede any contrary or inconsistent terms set forth on any purchase orders, purchase order acknowledgements, invoices, confirmations, and/or other similar documents. No supplemental provisions of any such purchase orders, purchase order confirmations, invoices, confirmations or other similar documents shall be binding upon the Authority unless such document is signed by an authorized representative of the Authority.

IV. SPECIFICATIONS

See Attachment ”C”, titled Scope of Work, for detailed requirements.

V. SAFETY REQUIREMENTS

5.1 Above all else, maintaining a safe and secure airport environment is the Authority’s primary priority. Therefore, the Company shall be bound and shall abide by all rules, procedures, regulations, and laws of all governmental bodies, including regulations, rules, and procedures of the Authority, as the same may be promulgated from time to time, that relate to Airport access, security and/or safety.

5.2 The Company and its personnel assigned to work at the site must comply with all federal Occupational Safety and Health Act (OSHA) requirements pertaining to the products and Services to be provided. In addition to OSHA safety requirements, the following procedures shall be observed:

a. Company shall take all necessary precautions for the safety of its employees, the Authority employees, the general public, or tenants of the Authority, and shall comply with all applicable provisions of federal, state, and municipal safety laws and building codes to prevent accidents and injury to persons on, about, or adjacent to the premises where the work is being performed.

VI. CONDUCT OF EMPLOYEES

6.1 It is understood that the possession of weapons and/or consumption of alcohol or drugs on the job by any personnel, Contractor or otherwise, is strictly prohibited. Any person having possession of same and/or under the influence of alcohol or drugs, while on the premises at any time, shall be removed from the site at the direction of the Authority and shall be subject to automatic dismissal by the Authority.

6.2 Company must maintain the work environment free of discrimination, verbal and sexual harassment keeping in compliance with any and all Affirmative Action Plans. No Company employee or subcontractor shall fraternize, use abusive language, and make both verbal and suggestive overtures to or with the Authority staff and the general public, or Tenants of the

Snow Removal – Terminal Roadways and Parking Areas -14-

Authority at or near the facility or job site. Job conduct and responsibilities shall be discussed prior to arrival at the job site.

6.3 The Authority reserves the right to request that an employee be removed from their duties at the Airport when the Authority is confronted with an exceptionally low level of performance by the Company’s employee of whom the employee has been reprimanded and refuses to conform to the obligations set forth herein. The Authority reserves the right to have any Company employee who poses a safety threat immediately removed from the premises.

VII. DRAFT FORM OF AGREEMENT

The attached form of agreement is the form of agreement that the Authority contemplates will be executed by the parties. Any requested changes to this form of agreement must be submitted in writing to the Authority on or before the due date for such proposed changes set forth in the section entitled, “Bidder’s Written Comments and Questions”. All potential bidders shall be notified of any proposed changes that are accepted by the Authority through an addendum to the bid documents, and if such changes are accepted by the Authority, they shall be included in the Agreement that shall be executed by the successful bidder. In the event no proposed changes are submitted, or the proposed changes submitted are not accepted by the Authority as set forth in an addendum to the bid documents, then the form of Agreement as originally proposed by the Authority shall be executed by the successful bidder. Notwithstanding the foregoing, the Authority shall have the right to make non-material changes to the Agreement up to the date of execution by both parties and shall also have the right to insert the name of the successful bidder and the applicable compensation.

Please Note the following concerning the Authority’s Draft Agreement:

1. The Kentucky Constitution (Section 179) does not permit the Authority to indemnify third parties.

2. The Federal Aviation Administration requires the Non-Discrimination and Disadvantage

Business Enterprises language in all contracts and cannot be changed or amended.

3. Kentucky statute requires all Open Record Requests directed to the Authority must be answered within five (5) days. This language cannot be changed or amended.

VIII. COMPENSATION

8.1 The Company shall be compensated for Services rendered by each piece of equipment and respective operator based on the number of hours worked, at the hourly price specified in the Bid Form. Immediately following each snow event, the Company shall submit itemized invoices including service date(s), the quantity of trucks/equipment provided, the respective number of hours worked, and fuel receipts including number of gallons obtained, price per gallon, and fuel station location.

Snow Removal – Terminal Roadways and Parking Areas -15-

8.2 The Authority will, at the commencement of each snow season but not later than November, pre-pay the Company a ten thousand dollar ($10,000.00) retainer, to ensure that the Company will be on 24-hour call, respond to the Airport upon one-hour notice, and be ready to perform the obligations under this Agreement (hereinafter the “Retainer”). The annual Retainer shall be used to offset fees incurred and approved by the Authority for Services rendered. Each invoice shall clearly state the total amount of current charges and the carryforward balance of the Retainer, when applicable.

8.3 The Authority shall not be obligated to submit any additional payments for invoiced amounts until the Retainer has been fully depleted. Once the Retainer is depleted, the Authority shall pay the Company in accordance with the “per” hour price indicated in the Bid Form. Should the Authority not deplete the full amount of the Retainer, upon conclusion of the respective snow season, typically May 1st, the Company will be entitled to keep any excess amount, providing the agreement is in good standing. If the Agreement is terminated, any portion of the retainer not applied to authorized invoices shall be returned to the Authority within fourteen (14) days of the effective date of such notice of termination.

IX. INSURANCE REQUIREMENTS

9.1 The Bidder agrees to maintain and carry, at its own expense, public liability insurance in the amount of $1,000,000 and automobile liability insurance in the amount of $1,000,000, each in single limit amounts for damage to property and injury to persons resulting from any one accident.

Such policy(ies) shall: (a) be issued by a company or companies acceptable to the Authority, (b) name the Authority as an additional insured, (c) not be cancelled on less than 30 days prior written notice to the Authority, (d) be primary and noncontributory, and (e) waive all rights of subrogation against the Authority and its insurers. The Bidder shall provide the Authority with a certificate of insurance or such other evidence satisfactory to the Authority that such insurance is in effect.

9.2 Company shall carry Worker’s Compensation Insurance for the statutory amount and shall provide satisfactory evidence to the Authority that such insurance is in effect.

9.3 In the event of changes in Insurance Carriers, the Company shall provide no less than thirty

(30) days written notice to the Authority of such anticipated change and the new insurance certificate Documents, in the required amount, must be effective and received by the Authority as of the day following the expiration date of the previous insurance policy so to prevent a gap in coverage.

9.4 The Authority shall not be liable for any damage either to person or property, sustained by the Company or by other persons due to the Airport or any improvements thereon or any part thereof or any appurtenances thereof becoming out of repair, or due to the happening of an accident in or about the airport, or due to any act or neglect of any tenant or occupant of the airport, or of any other person, except to the extent caused by the sole negligence of the Authority. Without limiting the generality of the foregoing, the Authority shall not be liable for damage caused by water, steam, sewerage, gas, bursting or leaking of pipes or plumbing or electrical causes, or the negligence of contractors, employees, agents, or licensees of the Authority, unless the damage is proved to be the result of sole negligence of the Authority.

Snow Removal – Terminal Roadways and Parking Areas -16-

BID FORM

The undersigned Bidder, having examined the conditions associated with the proposed Service to be provided, and having carefully read and examined all of the Bid Documents which include, but are not limited to: Cover Page, Definition of Terms, Invitation to Bid, Instructions to Bidders, General Conditions, Bid Form, and Agreement; and any and all related documents to provide the Service described therein, and having become familiar with the specifications, requirements and procedures thereof, hereby proposes and offers to perform all obligations associated herewith and proposes to furnish all labor, supplies, and equipment required to perform all of the work in strict accordance with the Bid Documents.

The Undersigned certifies that it has examined and is fully familiar with all of the provisions of the Bid Documents and is satisfied that they are accurate; that it has carefully checked all words and figures, and other matters that in any way affect the work or the cost thereof.

I. BID PRICE

1.1 Hourly Cost Coverage: The Bidder must quote an hourly price “per” designated equipment with operator for each year of the Agreement on the lines provided below. The bid price submitted shall, for the duration of the Agreement, include all expenses of every kind and nature associated with the supply of equipment, personnel, management, and supplies for the performance of Services, but not limited to, all direct and indirect costs, direct labor costs, overhead, fee or profit, clerical support, insurance, materials, supplies, managerial support, and all documents which will be provided.

1.2 The hourly price “per” designated equipment with operator will be multiplied by the number of provided equipment on that given date. The Bidder must also quote a per pound price for ice melt material the Bidder supplies.

1.3 The Authority is exempt from all state and local taxes. Tax Exemption certificates will be furnished to the awarded Company upon written request. All taxes for goods and services furnished to the Authority are the exclusive responsibility of the supplier.

1.4 There is no guarantee on the types and numbers of equipment that will be utilized by the Authority during the term of the Agreement. If awarded, all prices submitted by the successful Bidder on the Bid Form shall remain firm for the duration of the Agreement.

Snow Removal – Terminal Roadways and Parking Areas -17-

1.5 Bid Price:

Types of Equipment

Minimum Number Required

Equipment Rate/Hour Year 1

Rate/Hour Year 2

Rate/Hour Year 3

Rate/Hour Year 4

Rate/Hour Year 5

Skid Steer Loaders with 10’ Box Plows

Pickups with 8’ Plows and Material Spreaders

Single Axle 5 Ton Dump with Plow and Spreader

Walk Behind Snow Blowers

Optional Equipment Minimum Number Required

Equipment Rate/Hour Year 1

Rate/ Hour Year 2

Rate/ Hour Year 3

Rate/Hour Year 4

Rate/Hour Year 5

1 4-Wheel Drive Backhoe 1 Front End Loader

2 Dump Truck for Hauling Snow

ICE MELT

Type of Ice Melt Material:

(Please indicate proposed bag weight in spaces provided below)

Bag Ice Melt - Non-Corrosive

Bag Ice Melt Non-Corrosive

Bag Ice Melt - Salt

Bag Ice Melt - Salt

Size: __________ Size: One Ton Size: __________ Size: One Ton

Year 1 $ per bag $ per bag $ per bag $ per bag Year 2 $ per bag $ per bag $ per bag $ per bag Year 3 $ per bag $ bag $ per bag $ per bag

Optional Years

Year 4 $ per bag $ per bag $ per bag $ per bag Year 5 $ per bag $ per bag $ per bag $ per bag

II. ADDENDA

The undersigned acknowledges receipt of Addenda as listed below and represents that any additions or modifications to, or deletions from the conditions, provisions or services called for in these Addenda are included in this Bid.

Snow Removal – Terminal Roadways and Parking Areas -18-

Addendum #:_____________________ Dated:______________

Addendum #:_____________________ Dated:______________

(Note: If no Addenda have been received, write in "None")

III. LEGAL STATUS OF BIDDER

a) Bidder/Proposer Type of Legal Status (check one)

( ) Corporation ( ) Limited Liability Company ( ) General Partnership; ( ) Limited Partnership ( ) Sole Proprietorship ( ) Joint Venture ( ) Other __________________

b) Provide as applicable:

When Incorporated? _______________________________________ Where Incorporated (State)? _________________________________ Date of Organization: _________________

Is Entity registered to do business in Kentucky? ( ) Yes ( ) No Has Entity previously conducted business in Kentucky?

( ) Yes; ( ) No; When: ____________

c) Furnish the following information on the principal officers of the company/corporation:

NAME TITLE ADDRESS

i ii iii

d) Provide Name and address of each; General Partner, Joint Venture, etc.

NAME TITLE ADDRESS

i ii iii

IV. CERTIFICATION STATUS OF BIDDER

Snow Removal – Terminal Roadways and Parking Areas -19-

Bidder/Proposer is currently certified as: (Check any that apply)

Type of Certification Certifying Body

DBE (DISADVANTAGED BUSINESS ENTERPRISE) ________________

W/MBE (WOMAN/MINORITY BUSINESS ENTERPRISE) ________________

For either of the above certifications, denote the basis of owner certification:

Female Asian Pacific American Black American Hispanic American Native American Subcontinent Asian Pacific American

Veteran Owned ________________

Snow Removal – Terminal Roadways and Parking Areas -20-

BIDDER’S AFFIDAVIT

State of ______________

County of ______________

Affiant, _____________________________________, being first duly sworn, deposes and says:

(1) The Bidder does hereby state that neither the Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, has in any way colluded, conspired or agreed, directly or indirectly, with any person, firm, corporation or other Bidder or potential Bidder in regard to the amount, terms or conditions of this Bid and has not paid or agreed to pay directly or indirectly any person, firm, corporation or other Bidder or potential Bidder any money or other valuable consideration for attempting to fix the prices in the attached Bid or the Bid of any other Bidder, and further states that no such money or other reward will be hereafter paid.

(2) The Bidder further states that no person or selling agency has been employed or retained to solicit or secure the Agreement for a fee, commission, percentage, brokerage or contingent fee, except bona fide employees of the Bidder or a bona fide commercial or selling agency maintained by the Bidder for the purpose of securing business prices.

(3) The Bidder further states that he/she has neither recommended nor suggested to the Authority, or any of its members, officers or employees any of the terms or provisions set forth in the Bid Documents, except at a meeting open to all interested Bidders, of which proper notice was given.

(4) The Bidder further states that no officer, or stockholder of the Bidder is a member of the Authority or its staff, neither related to any member of the Authority or its staff except as noted herein:

(5) The Bidder further states that no member or delegate to Congress, or state or local public official shall be admitted to any share or part of the Agreement, or to any benefit that may arise therefrom; provided, however, this provision shall not be construed to extend to the Agreement if made with a corporation for its general benefit:

Signature of Affiant: Title:

The foregoing instrument was subscribed, sworn to, and acknowledged before me this _____ day of

__________, 2026, by _______________ of _______________ a _______________ corporation, on behalf of the corporation.

Signature of Notary Public: ____________________

My commission expires: ____________________

Snow Removal – Terminal Roadways and Parking Areas -21-

BIDDER’S EXPERIENCE AND QUALIFICATIONS QUESTIONNAIRE

Included herein is a statement of the Bidder’s qualifications and experience in providing the Services and other evidence of the Bidder’s ability to provide the Services satisfactorily, of which the Bidder certifies fully meets or exceeds all standards, specifications, and criteria established by the Authority, as set forth in the Bid Documents, for providing the Services.

The Bidder hereby certifies the truth and correctness of all statements and of all answers to questions herein. Omissions, inaccuracy or misstatements may be cause for rejection of a submitted Bid. All information requested in this Questionnaire must be completed, accurately and in the form requested. If more space is necessary for answering any of the questions in this questionnaire, use the reverse side of the form or attach additional pages as required.

1. Company Information:

Name:

Address:

2. Contact person for communications relating to the Bid.

Name:

Title

Address:

Telephone Number:

E-mail Address:

3. Number of years Company has provided snow removal services: ______

4. What is the nature of your experience in providing snow removal service?

Snow Removal – Terminal Roadways and Parking Areas -22-

5. Attach a complete list of all Equipment that will be dedicated solely to the performance of snow removal services for the Airport Authority during the term of this agreement. This list shall give the type of equipment, capacity (if applicable), year and condition.

6. Provide the number of qualified operators that are available for use under this contract.

7. Provide two letters of recommendation from clients of equal size where you provided similar services, for a period of not less than the last two consecutive years.

8. Give the name, location and dates of operating contracts, if any, that have been terminated within the last two years either voluntarily or involuntarily, prior to the expiration of their term;

Also list any judgments terminating, or any pending lawsuits for the termination of any facility operated by you within the past two years.

9. Please give at least three references of companies to which you have an Agreement to provide

Loader service to in comparison to the Authority. This does not necessarily include the use of Loaders for snow removal.

COMPANY NAME CONTACT PERSON TELEPHONE NO. & EMAIL

a.

b.

c.

10. Other information Bidder may wish to furnish:

Signature on following page

Snow Removal – Terminal Roadways and Parking Areas -23-

The undersigned hereby attests to the truth and accuracy of all statements and answers made in this document and acknowledges the Authority’s primary responsibility in awarding this Agreement is to provide Terminal Roadways and Parking Areas Snow Removal Services.

Name of Company: Date:

Address:

City: State: Zip:

Phone:

Payment Terms:

E-Mail Address:

Web Address:

Shipping Terms:

N/A

Print Name:

Federal Employer ID:

Signature:

FAILURE TO SIGN AND RETURN THIS SECTION SHALL DEEM YOUR BID

NON-RESPONSIVE

If signed electronically, the “Certificate of Completion” must be provided as well.

DA - 1

DRAFT AGREEMENT

SNOW REMOVAL SERVICES for

TERMINAL ROADWAYS AND PARKING AREAS

for

This Agreement is made, entered into and effective as of the______ day of ___________, 2026, (the "Effective Date") by and between the LOUISVILLE REGIONAL AIRPORT AUTHORITY (the “Authority”) and COMPANY, (the “Company”).

WITNESSETH:

The Authority desires to engage the Company to provide trained, qualified and licensed service personnel and equipment as specified to facilitate snow removal (the “Services”) at Louisville Muhammad Ali International Airport Terminal Roadways and Parking Areas (the “Airport”) in the manner and frequency as…