SmartPGH_Multimodal_Detection_Procurement_(Addendum_#3_Revision).pdf

REQUEST FOR PROPOSAL

2026-RFP-170

SMARTPGH MULTIMODAL DETECTION PROCUREMENT

City of Pittsburgh

City-County Building

Pittsburgh, PA 15219

RELEASE DATE: August 31, 2026

DEADLINE FOR QUESTIONS: September 23, 2026

RESPONSE DEADLINE: September 30, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/pittsburghpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

REQUEST FOR PROPOSAL

SmartPGH Multimodal Detection Procurement

I. Introduction II. Instructions to Bidders

III. Scope of Work IV. Proposal Format Requirements V. Evaluation Phases

VI. Equal Opportunity Review Commission Terms VII. Award and Contract

VIII. General Terms & Conditions IX. Miscellaneous Requirements X. Vendor Questionnaire

Attachments:

A - DSP9. Anti Pollution Measures

B - DSP12. Executive Order 11246

C - Regulations Against Sweatshop Conditions

D - Signal Plans for Proposed Detection Locations

E - Special Provision a00501 Air Pollution

F - DSP7. Disadvantaged Business Enterprise (DBE) Requirements

G - DSP8. FAR - Required Contract Provisions Federal-Aid Construction Contracts

(FHWA-1273)

H - DSP13. Buy America

I - DSP15. Commonwealth Standard Terms and Conditions

J - DSP16. Lobbying Certification Form

K - DSP17. Federal Audit Clause

Request for Proposal #2026-RFP-170 Title: SmartPGH Multimodal Detection Procurement

L - DSP19. The United States Department of Transportation (USDOT) Standard Title

VI_Non-Discrimination Assurances

M - DSP20. FAR 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities

N - Special Provision a00113 Contract Provisions - Right to Know Law

O - Special Provision a01601 EEO Covered Area

P - Special Provision a02302 Worker Protection and Investment

Q - Multimodal_Detection_System_Procurement_FINAL_Addendum3

R -

Multimodal_Detection_System_Procurement_Attachment_Document_Final_Adde ndum3

S - Pittsburgh Smart Spines Concept of Operations Report

T - Attachment T - SmartPGH Phase 1 Multimodal Detection Locations

1. Introduction

1.1. Summary

The City Office of Management & Budget, on behalf of Department of Mobility and Infrastructure

(DOMI), is seeking proposals for a complete, multimodal detection system for signalized intersections.

The system must be capable of accurately identifying and detecting vehicles, pedestrians and all other modes, and integrating with the City's existing traffic signal infrastructure.

1.2. Contact Information

Project Contact:

Daniel Rodriguez

Staff Engineer

414 Grant St

Suite 301

Pittsburgh, PA 15219

Email: daniel.rodriguez@pittsburghpa.gov

Phone: (412) 852-9645

Procurement Contact:

Jessie Nusser

Sourcing Specialist

414 Grant St

Suite 502

Pittsburgh, PA 15219

Email: jessica.nusser@pittsburghpa.gov

Phone: (412) 255-2458

Department:

Mobility & Infrastructure

1.3. Timeline

The following represents the tentative schedule for this project. Any change in the scheduled dates for the Pre Proposal Conference (if applicable), Deadline for Submission of Written Questions, or Proposal

Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Released August 31, 2026 mailto:daniel.rodriguez@pittsburghpa.gov tel:(412)852-9645 mailto:jessica.nusser@pittsburghpa.gov tel:(412)255-2458

Pre-Proposal Meeting (Non-Mandatory) September 16, 2026, 10:00am

This meeting will be held via Microsoft Teams.

Please use the RSVP Manager to sign up for the meeting- you will be sent the Teams Link the morning of the meeting

Question Submission Deadline September 23, 2026, 3:00pm

Proposal Submission Deadline September 30, 2026, 5:00pm

Proposal Review and Supplier Scoring October 2026

Contract Award October/November 2026

2. Instructions to Bidders

2.1. Submittal Requirements

All proposals must be submitted electronically. No proposal shall be accepted in person, by U.S. Mail, by private courier service, via oral or email communication, telephone or fax transmission.

Respondents are required to provide one (1) electronic copy of their proposal in either MS Word or PDF by the submission deadline.

If additional hard copies are requested, the proposal should be bound or contained in a loose leaf binder. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this Section as specified below. All proposals will need to be provided electronically so the following format will apply for the electronic submittal through the

Beacon website.

2.2. Additional Submission Considerations

Late proposals will not be accepted or considered. Respondents should allow enough time to register company on the City's e-Procurement Portal, search the solicitation they wish to respond to and complete the submission process online before the deadline.

The City of Pittsburgh shall not be responsible for proposals delivered to a person or location other than that specified herein.

All submittals, whether selected or rejected, shall become the property of the City of Pittsburgh and will not be returned.

All costs associated with proposal preparation shall be borne by the applicant.

3. Scope of Work

3.1. 2. Scope of Work

2.1. Multimodal Detection System Equipment

This scope of work is for the procurement and delivery of the Multimodal Detection System for the City of Pittsburgh’s SmartPGH project. The Multimodal Detection System equipment consists of services and incidental equipment. The services include assisting the SmartPGH team with determining optimal detector locations, mounting, and configuration to meet the City’s requirements; assisting with system setup, refinement, and integration to allow the system to operate at the intersection level, with the

City’s Central Signal System, and the City’s data system as stated in the City’s requirements; training contractors and City staff on installation, configuration, and integration of the system; and software’s custom programming or configuration of the system as needed to meet the City’s requirements. The incidental equipment includes the detection equipment, supports and connections, cabling, memory unit, processor, and any other applicable items needed to meet the system requirements and/or identified in this procurement. The system will be installed either by City forces or construction contractors to be selected under separate procurements.

2.2. Shipping & Delivery Terms

Upon fulfillment of each order, the selected bidder shall provide written notice the equipment order is complete. The selected bidder will store the Multimodal Detection System equipment at a location of their choosing until they receive written notice from the City of Pittsburgh DOMI to deliver the equipment. The selected bidder shall have 21 business days to deliver the equipment after each order.

Shipping and delivery costs shall be included with bidder's costs in Appendix C. The City of Pittsburgh will not pay for nor reimburse separate shipping, handling, or delivery fees. Purchase orders placed under an awarded contract will be F.O.B. Destination.

2.3. Delivery or Worksite Location

Delivery will be to a site in the City of Pittsburgh as directed. Delivery contact information will be:

Daniel Rodriguez

Department of Mobility and Infrastructure

412 Boulevard of the Allies, 4th Floor Traffic Management Center

2.4. Best Value Procurement

The procurement of the Multimodal Detection System follows the Best Value Approach where the selection of a bidder is based on a combination of Qualifications and Price. The following sections detail the criteria and information necessary for prospective bidders on the Multimodal Detection System.

Prospective bidders shall answer the “Invitation to Bid” by submitting a maximum of one page cover letter listing contact information and statement of interest. Prospective Bidders shall attach all completed forms found in Appendix B and C to the cover letter. The City of Pittsburgh DOMI will evaluate Best Value based on Section 3 SELECTION CRITERIA.

2.5. Scope of Procurement

Upon selection, the selected bidder will provide the Multimodal Detection System for 25 Phase 1 intersections based on the fixed price provided in response to this procurement document (Appendix

C1). Unless the bidder identifies that specific intersections are not good candidates for their detection solution, which could reduce the number of intersections (Appendix C1); the selected bidder will provide the multimodal detection system for the fixed priced as indicated in Appendix C1.

Upon successful implementation for the Phase 1 intersections the City of Pittsburgh DOMI can purchase the Multimodal Detection System for the remaining 115 SmartPGH intersections based on the pricing schedule provided in response to this procurement document (Appendix C4). In addition, the City of

Pittsburgh may utilize the pricing schedule provided in this procurement document (Appendix C4) through, and including, the year 2032 to purchase the Multimodal Detection System for any City of

Pittsburgh locations. The City of Pittsburgh DOMI currently has more than 600 signalized intersections.

2.6. Compliance with Build America/Buy America Act

Bidder shall comply with the requirements of the Build America, Buy America (BABA) Act (41 U.S.C.

8301) and all applicable rules and notices, as may be amended, as applicable.

All Bidders are responsible for:

A. Complying with the Build America, Buy America Act (“BABA”), Pub. L. No. 117-58, div. G, tit. IX, subtit. A, 135 Stat. 429, 1298 (2021) and the requirements of 23 U.S.C. § 313 (“Buy America”) as may be amended.

B. Federal funds may not be obligated for an FHWA-funded infrastructure project unless it meets the requirements of § 70914 of BABA, which requires adherence to the following Buy America preference:

• All iron and steel used in the project are produced in the United States. This means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States;

• For projects obligated on or after October 1, 2025, final assembly of all manufactured products must occur in the United States. For projects obligated on or after October 1, 2026, in addition to the final assembly requirement, the cost of components of products that are mined, produced, or manufactured in the United States must be greater than 55 percent of the total cost of all components of the manufactured product. All manufactured products used in the project are produced in the United States. This means the manufactured product was manufactured in the United States, and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and

• All construction materials are produced in the United States. This means that all manufacturing processes for the construction material occurred in the United States. This subpart

B(3) shall only apply upon expiration of the temporary public interest waiver of Buy America

Requirements for Construction Materials issued by the U.S. Department of Transportation.

C. This Buy America preference is required for an FHWA- funded infrastructure project unless an appropriate waiver for a particular product has been granted by FHWA or the product is otherwise subject to a general waiver. General waivers are listed in 23 U.S.C. § 313(b). These requirements extend to Subcontractors and Suppliers at all tiers and shall be included in all subcontracts.

D. The Build America, Buy America Certificate must be completed by the Bidder and submitted with the Bid.

E. If the Bidder fails to satisfy the requirements of BABA and Buy America, the Bidder will not be awarded the Contract.

F. For purposes of compliance with this Section, terms shall be read as defined in and/or consistent with BABA and Buy America, including applicable regulations. Additionally, “construction materials” includes an article, material, or supply—other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives—that is or consists primarily of: non-ferrous metals; plastic and polymer- based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall.

3.2. 3. Selection Criteria

The City of Pittsburgh DOMI will establish a final ranking of the responding bidders for the purpose of negotiating an agreement based on the DOMI's evaluation of the responses to the procurement document. At DOMI’s sole discretion an optional interview with up to 3 top ranked bidders may be requested. If DOMI requests an interview, the interview will be in-person and will include a 15-minute hands-on demonstration of the proposed system, a 15-minute presentation from the bidder of how the system meets the City’s requirements, and a 30-minute question and answer period.

The following factors, listed in Table 1, will be considered by the City of Pittsburgh DOMI during the evaluation of the responses.

Table 1: Selection Criteria

CRITERIA WEIGHT

Qualifications 60 Points

System Requirements – Detailed

Responses (Appendix B1)

30%

System Requirements – Simple

Responses (Appendix B2)

30%

Open Question and Answer

(Appendix B3)

20%

References and Past Implementation

(Appendix B4)

20%

Price 40 Points

Phase 1 Components and Price – 2027

(Appendix C1)

25%

Phase 1 Components and Price - 2032

(Appendix C2)

15%

Yearly (Subscription) Pricing

(Appendix C3)

60%

Optional Interview 20 Points (Optional)

3.3. 4. Qualifications

The ability for the proposed Multimodal Detection System to satisfy the City of Pittsburgh DOMI’s qualification criteria is a key component of bidder selection. The Qualification Criteria is segmented into four categories:

• Section 4.1 System Requirements - Detailed Responses

• Section 4.2 System Requirements - Simple Responses

• Section 4.3 Open Question and Answer

• Section 4.4 References and Past Implementation

4.1 System Requirements - Detailed Responses

For each System Requirement identify either Yes, No, or N/A (Not Applicable) if the proposed system satisfies the requirement (Appendix B1). Provide a detailed response to the follow up question under the

Detailed Response column for each listed Requirement. Score will be based on the number of acceptable answers and satisfaction of requirement over the applicable number of System Requirements in Appendix

B1. For example, 15 acceptable answers and satisfied requirements versus 19 possible system requirements equals a score of 0.79 (15/19) for this criterion. The criteria score will be multiplied by the weight identified in Table 1.

4.2 System Requirements - Simple Responses

For each System Requirement identify either Yes, No, or N/A (Not Applicable) if the proposed system satisfies the requirement (Appendix B2). Score based on the number of satisfied requirements over the number of applicable System Requirements in Appendix B2. For example, 40 satisfied requirements over

57 possible system requirements equals a score of 0.70 (40/57) for this category. The category score will be multiplied by the weight identified in Table 1.

4.3 Open Question and Answer

The City of Pittsburgh DOMI is seeking answers to the additional open questions (Appendix B3). In the response, note if requested services in the open questions are part of the base package or are an additional cost.

The Open Answer should clearly state if the feature requires an additional cost and if an additional cost, please include in the applicable price/cost tables (Appendix C) and note them as “Optional” in the bidder pricing forms. Optional Costs will not be included in the price evaluation. DOMI reserves the right, at its sole discretion, to use or not use optional items and associated costs during the procurement of equipment. The bidder shall provide a system that fully meets the System Requirements, regardless of whether optional items are selected.

Each question is worth 20 points (maximum of 140 points). City of Pittsburgh DOMI will score each question and total the score. The total score will be divided by the maximum of 140. For example, a score of 92 will receive a 0.66 (92/140) for this category. The category score will be multiplied by the weight identified in Table 1.

4.4 References and Past Implementation

The City of Pittsburgh DOMI is requesting up to five references and locations where the bidder’s system is (was) operating under similar applications (Appendix A). Complete Appendix B4 with all applicable references. Each confirmed positive recommendation is worth 2 points (max of 10 points for 5 max possible references). The bidder score will be divided by the max total of 10. For example, a score of 6 will receive a 0.60 (6/10) for this category. The category score will be multiplied by the weight identified in

Table 1.

3.4. 5. Price

The current and future cost of the proposed Multimodal Detection System is a key component to bidder selection. The Price Criteria is segmented into three categories:

• Phase 1 Components and Price - 2027

• Phase 1 Components and Price - 2032

• Yearly (Subscription) Pricing

Refer to Section 3 SELECTION CRITERIA for breakdown on the Price Criteria’s overall weight in the procurement selection.

The initial purchase order will be for the procurement of the Phase 1 intersections (estimated construction let date of Mid 2027) along Second Avenue, Forbes Avenue, and Fifth Avenue under the

SmartPGH Project. Under this proposal, the bidder shall provide a fixed total Phase 1 cost for the purchase of the system for these 25 intersections.

The City of Pittsburgh DOMI intends to continue to utilize the subject procurement to purchase and install the selected Multimodal Detection System for additional phases of construction for the SmartPGH project as well as other locations within the City of Pittsburgh. With the possibility of future purchases, the City of Pittsburgh DOMI is weighing in the cost for future purchases and yearly subscription prices (if applicable) beyond the first five years within the price criteria. The first five years of subscriptions shall be built into initial purchase price and Appendix C1 and C2. The Optional Costs for components or functionality including Appendix B3 will not be included in the price evaluation.

City of Pittsburgh DOMI will utilize an adjusted intersection average, or trimmed-mean approach, to compare bid pricing. This methodology removes the two highest-cost intersections and the two lowest-cost intersections from each bidder’s proposed deployment and averages the costs of the remaining intersections to establish an adjusted intersection average. The approach accounts for the likelihood that bidders may recommend deployment at different numbers of intersections, as some proposals may identify “No” in response to the question, “Do you recommend deploying your system at this intersection?” and therefore not include costs for all 25 intersections. By excluding the highest- and lowest-cost intersections, the adjusted average also helps minimize the influence of unusually complex or atypical locations that may result in higher costs or that some bidders may be unable to accommodate, creating a more equitable basis for comparing proposals.

The Yearly (Subscription) Price is the cost DOMI will have to pay after the five-years of service included with the initial purchase. For the Phase 1 Components and Price – 2027, the evaluation factors in the sum of subscription cost for the 25 intersections for years 2032-2037. For Phase 1 Components and Price –

2032, the evaluation factors in the sum of subscription cost for the 25 intersections for years 2037-2042.

The Price Evaluation will utilize the weights identified in Table 1 and the point system is determined by the following Weighted Sum Formula:

Weighted Sum = 0.25 x (2027 Cost) + 0.15 x (2032 Cost) + 0.6 x (25 Intersection Subscription Sum Cost for Years 2032 to 2042)

Once each bid’s Weighted Sum is calculated, the lowest Weighted Sum will receive a score of 1.00 for the entire Price Criteria section; subsequent bidders will receive a percentage of a point based on the percent difference relative to the lowest Weighted Sum bid. For example, if the lowest Weighted Sum is $500,000 and a subsequent bid is $650,000, the lowest Weighted Sum bidder would receive 1.00 for the entire Price

Criteria and the subsequent bidder would receive a 0.77 score for the entire Price Criteria.

5.1 Phase 1 – Multimodal Detection System Component and Price (2027 and 2032)

The bidder shall complete Appendix C1, Phase 1 Components and Price – 2027, as this is a criterion for selection. Complete Appendix C1 for the fixed cost for Phase 1 purchase. If the bidder is selected this will be the cost to the city for the purchase, delivery, and support of the Multimodal Detection System for the

Phase 1 intersections. Do not include costs for intersections if the bidder deemed that the Multimodal

Detection System is not viable. The bidder shall provide the number of each component and price/unit of install component at each intersection. The bidder shall also include the intersection cost based on the number of components and unit cost. The bidder shall also provide the Installation and Maintenance

Training for Phase 1 and Subscription (yearly fee) paid over a five-year lump sum for the intersections.

Lastly, the bidder shall sum up the total number quantity required for each component and provide the complete total price for all intersections, training, and subscriptions for Phase 1. All items not included in

Appendix C1 shall be deemed incidental to the installation and will be at no cost to the City of Pittsburgh

DOMI. If there are more components than space provided, complete additional tables as needed. List all of the necessary components for a complete Multimodal Detection System and unit of measurement for the Phase 1 intersections. Include a separate cost of training for installation of the equipment for the contractor and any other systemwide costs for the Phase 1 intersections. Provide all applicable items necessary to satisfy the system requirements and complete the installation of the Multimodal Detection

System including 60 months of any subscriptions or software fees.

To aid the City of Pittsburgh DOMI in developing an estimate for future costs for the purchase of subsequent deployments of the multimodal detection system, complete Appendix C2 based on the 2032 prices listed in Appendix C4. If there are more components than space provided, complete additional tables as needed. Appendix C2 is only for comparison only and to allow City of Pittsburgh DOMI understands a possible future cost of the system based on a specific example. This is a criterion for selection but does not set Phase 1 cost like Appendix C1.

The selected bidder shall provide design insight for all installations. Appendix D are the 90% design plans for the 25 Phase 1 intersections. The bidder may use any of the existing or proposed signal equipment poles shown on the plans to help achieve a successful installation. The bidder shall not add additional signal supports or utilize supports/locations not owned by the City of Pittsburgh.

Refer to the provided google maps file (Appendix E) to review any overhead constraints such as utilities, buildings, trees, or overpasses for any of the 25 Phase 1 intersections (Identified by SmartPGH Intersection

Number). The bidder shall not require adjustment of overhead utilities or require special action of the utility for installation. Selective tree-trimming of branches that overhang into the public right-of-way can be assumed.

The bidder is able to reduce the number of initial intersections for rollout of Phase 1 Multimodal Detection

System if they deem that the intersection would not be a good candidate for the proposed Multimodal

Detection System. The bidder should identify in Appendix C1 and C2 whether they wish to exclude their system from any of the Phase 1 intersections. Refer to Table 2 for a completed sample intersection tabulation for Appendix C1 and C2.

Table 2: Complete Sample Intersection for Appendix C1

Permit Plan Number

(SmartPGH Intersection Number)

Example Ave

Location

Do you recommend deploying your system at this intersection?

If not, why not?

Services and Equipment Needed (Include

Item and Quantity)

TS000 (0) Sample Dr Yes 1.) 1 Processor/Storage

2.) 1,000 LF Cat5 Cable, 3.) 3 Detection Unit

4.) 1 Power Supply

5.) 3 Mounting Arm

6.) Integration and Setup

7.) 60-month warranty

8.)

9.)

10.)

All prices quoted shall be in accordance with PennDOT Publication 408 Version 2026 Current Edition and payment identified in Section 5.4 Payment Milestones. Installation will be completed by others; however, the selected bidder shall provide support and training during installation of the detection system to the general contractor installer and City of Pittsburgh city forces. Training shall include covering information in regard to the deployment, maintenance, integration, and adjustment of the system over the life of the detection system for the Phase 1 intersections.

It is expected that all installations shall meet the system requirements in Attachment B while maintaining detection accuracy for the intersection listed in Section 6. SYSTEM TESTING AND ACCURACY EVALUATION.

Submissions with less than 18 recommended intersections of deployment may be disqualified due to the lack meeting City of Pittsburgh DOMI’s Multimodal Detection System implementation goals.

5.2 Yearly (Subscription) Pricing

As part of the initial purchase order, City of Pittsburgh DOMI will purchase 5 years of yearly subscription fees as a lump sum (total of the 5 years of fees) to be included in Appendices C1 and C2. At the end of the fifth year, the City of Pittsburgh DOMI will have the option to purchase additional years at the rates in

Appendix C3, every year until December 31, 2042.

For evaluation purposes, the subscription costs up to December 31, 2042, will be included in the price evaluation. Subscription costs for years 2027 through 2031 will not be included in the subscription portion of the price evaluation because those costs are included in the initial Phase 1 procurement in 2027

(Appendix C1). Respondents should enter the single-intersection subscription cost in Appendix C1. For evaluation purposes, Pittsburgh will multiply the submitted cost by the applicable number of intersections to determine the total evaluated subscription cost.

This cost does not include the incidental 60-month warranty highlighted in PennDOT Publication 408 2026

Section 950.3(j) or the additional warranty coverage highlighted in Section 5.5 Warranty Modification. A

60-month warranty of all components shall be built into in the purchase price.

If there are more than one yearly fee, complete additional tables as needed.

Utilize the table specifically for “Optional Subscription Only” in Appendix C3 to list the prices for all optional components identified in Section 4.3 Open Question and Answer. These will not be included in the price evaluation.

5.3 Pricing Schedule

The bidder shall complete Appendix C4 by identifying all necessary services and equipment for a fully functional multimodal detection system required by this procurement document. A 60-month warranty of all components shall be built into in the purchase price for a fully functional system meeting the requirements in Appendix B1 or B2. The bidder shall list all items with cost and incidentals (no cost) in

Appendix C4. Any services or equipment not identified under Appendix C4 shall be considered incidental and will be at no cost to the City of Pittsburgh DOMI. If there are more components than space provided, complete additional tables as needed. Provide all applicable items necessary to satisfy the system requirements for a complete installation, setup, and integration of the Multimodal Detection System.

Provide all equipment necessary for full installation, i.e. sensor, cable, mounting bracket, etc. Price should include services to support either installation by City Forces or Contractors, procured under a separate contract, for a successful implementation and integration of the Multimodal Detection System. List all of the necessary components for the complete setup of the Multimodal Detection System and unit of measurement. All cable or cord components shall be listed as a unit cost per foot. Utilize the table specifically for “Optional Components Only” in Appendix C4 to list the prices for all optional components identified in Section 4.3 Open Question and Answer.

Price Schedule, Appendix C4, does not directly contribute to the evaluation and selection of bidder, but provides locked in rates and lists anticipated equipment for current and future deployments of the

Multimodal Detection System. Appendix C4 indirectly contributes to the selection of bidder since those items/cost are linked to the specific items needs for Appendix C1 and C2.

The bidder shall also provide fixed cost(s) in Appendix C4 for all components for years 2027 through 2032 for future purchases. These cost(s) are binding yearly prices for services and equipment purchased during the identified calendar year. The selected bidder shall provide the prices listed in Appendix C4 for future purchasing within the City of Pittsburgh through the year 2032. The City of Pittsburgh DOMI does not guarantee any subsequent purchases after the Phase 1 purchase.

The bidder shall provide the identified components up to December 31st, 2032. If an item is discontinued, the selected bidder shall honor the upgraded component at the cost of the superseded component. The selected bidder may opt out of the procurement agreement at any time after the completion of Phase 1 Accuracy

Evaluation upon 90 days written notice.

The installation and maintenance of the proposed Multimodal Detection System will be completed by others (City of Pittsburgh city forces and general contractors). It is critical that the selected bidder is available to provide on-site support to provide instruction and training for both installation and maintenance. Initial Pittsburgh and general contractor training is included under the Phase 1 purchase, identify this cost in Appendix C4. The need for future training is unknown, please include a line item and cost for 3-day training for years 2027-2032 in Appendix C4.

The 3-day Training shall be provided on site and shall include all necessary information for the contractor and City staff related to the installation, configuration, and integration of the detection system. Training shall be recorded (led by the bidder) as applicable so this material can be provided for new staff. The cost shall also include any required digital or hard-copy training manuals and presentation materials and equipment / data storage of recordings.

Any costs associated with subscription (yearly fees) shall be entered into Appendix C3. These values will be used to calculate the 60 months pre-paid and should be included in the initial purchase price for future purchases.

Design insight troubleshooting shall be incidental to the cost of the equipment. Cost for software updates, patches, and upgrades for the detection system for up to 5 years is incidental to the equipment cost. The purchase price for the City of Pittsburgh DOMI will be the price listed in Appendix C4 for the calendar year within which the equipment is purchased. There will be no minimum or maximum requirements for purchases after Phase 1 for the City of Pittsburgh DOMI, there may be individual purchases for a single intersection, replacement parts for a current deployment due to damage, or entire corridors of signals.

5.4 Payment Milestones

Payment milestones for the Multimodal Detection System are as follows:

• Fulfillment - Upon fulfillment and storage of the Multimodal Detection System equipment. The amount paid will be equal to 25% of the total amount of all components purchased at the yearly value in Appendix C4 (Appendix C1 for Phase 1 Purchase).

• Acceptance - Upon completion of the acceptance of the system requirements, the amount paid will be equal to 25% of the total amount of all components purchased at the yearly value in

Appendix C4 (Appendix C1 for Phase 1 Purchase).

o Once the procured Multimodal Detection System receives written acceptance from the City of Pittsburgh DOMI, future purchases of the Multimodal Detection Systems will receive the

Acceptance Payment at Fulfillment.

• 30 Day Test - Upon installation, setup, and successful completion of the 30-day test of the

Multimodal Detection System equipment to DOMI, the amount paid will be equal to 20% of the total amount of all components purchased at the yearly value in Appendix C4 (Appendix C1 for

Phase 1 Purchase).

• Verification - Upon successful acceptance of the accuracy evaluation based on the thresholds and testing parameters established under Section 6.2 System Testing and Detection Accuracy

Evaluation the amount paid will be equal to 30% of the total amount of the total purchase price.

Refer to Section 6. SYSTEM TESTING AND ACCURACY EVALUATION for full evaluation procedure, parameters, and definition of a successful acceptance of the accuracy evaluation.

o If the Multimodal Detection System fails the System Testing and Accuracy Evaluation, the selected bidder may request a revaluation at the selected bidder’s cost of the failed intersections. DOMI must approve the means and method of the reevaluation. If the re-evaluation passes, the procured Multimodal Detection System will receive written acceptance and they will receive the Verification Payment. The selected bidder has up to 180 days upon notice of final failure to request additional re-evaluations (at their cost) in order to receive approval.

o Once the procured Multimodal Detection System receives written acceptance from the City of Pittsburgh DOMI, future purchases of Multimodal Detection Systems will receive the

Verification Payment at the completion of the 30-Day Test.

Once accepted and verified, the selected bidder will not be required to go through the System Verification

Process and/or System Testing with the City of Pittsburgh DOMI.

5.5 Warranty Modification

In addition to the 60-month warranty incidental in PennDOT Publication 408 2026 Section 950.3(j) the warranty for the Multimodal Detection System shall also include the correction of any approved system verification and/or of any approved accuracy evaluation that is no longer satisfied within that same time period. The warranty shall begin upon the acceptance of the 30-day test. The approval of the system verification and accuracy evaluation assumes the Multimodal Detection System shall continue to satisfy the verification and accuracy evaluation for future purchases of additional Multimodal Detection Systems.

This additional warranty requirement shall be 60 months in length for each system purchased by City of

Pittsburgh DOMI through December 31st, 2032.

3.5. 6. System Testing and Accuracy Evaluation

The accuracy evaluation will occur upon deployment and will verify the success of the Multimodal

Detection System for the Phase 1 purchase order/deployment. The University of Pittsburgh will perform the detection accuracy evaluation for the City of Pittsburgh DOMI.

6.1 Detection Accuracy Expectations

Detection and dropping of multimodal objects shall be instantaneous. A successful detection system should have a high detection system accuracy and low false detections. Per the System Requirements, the

City of Pittsburgh DOMI is allowing the technology to utilize two different sets of conditions. Modes of traffic may be detected utilizing detection zones or detected with object identification/tracking once in the system’s field of view or influence area within the field of view.

Detection Zones

The system shall detect at least the required percentage (Table 3) of objects entering the detection zone and hold detection at least the required percentage (Table 3) of objects while inside the detection zone, regardless of movement, and the system shall drop (un-detect) at least the required percentage (Table 3) of objects as they exit the zone. The percentage calculated is based on the number of multimodal objects that enter/stay/exit the detection zone prior to when the proceeding phase initiate its clearance intervals.

In addition, the unserved percentage of objects by the traffic signal shall be below the required percentage

(Table 3).

Object Identification/Tracking

The system shall detect up to the required percentage within the influence area within the field of view

(Table 3) of objects approaching the desired signal phase, the system shall hold detection at least the required percentage (Table 3) of objects while queued for the desired signal phase, regardless of movement, and the system shall drop (un-detect) at least the required percentage (Table 3) of objects no longer queued for the desired signal phase. The percentage calculated is based on the number of multimodal objects that enter/queue/exit the intersection zone the detection zone prior to when the proceeding phase initiate its clearance intervals. In addition, the unserved percentage of objects by the traffic signal shall be below the required percentage (Table 3).

6.2 System Testing and Detection Accuracy Evaluation

The accuracy of the evaluation will only consider the users that enter the designed detection zones and not users that bypass the designed detection zones unless the detection system operates based directly upon object identification rather than using detection zones. However, the City of Pittsburgh DOMI has the right to adjust the design of the detection zone to capture the intended road users. It is expected that the detection zone(s) may vary in size and location within the bounds of view identified by the system requirements. The selected bidder is permitted to provide insight to the size, location, and number of detection zones or direct use of objects rather than detection zones; however, it is expected that the detection system will need to capture all modes of traffic as long as they are within the required field of vision, highlighted in the system requirements.

Test Locations

The City of Pittsburgh DOMI has identified the five intersections to be tested along Second Avenue within the phased deployment. The intersections were selected based on intersection geometric profile as well as pedestrian activity. The intersections were selected to provide a variety of test scenarios. If an intersection is not equipped with a Multimodal Detection System, then the City of Pittsburgh DOMI has the right to select a replacement test intersection at a later date. The test locations are the following intersections:

• Second Avenue and Manor St Garage

• Second Avenue and 10th Street Bridge/Armstrong Tunnel

• Second Avenue and Hazelwood Ave

• Forbes Avenue and Halket St

• Forbes Avenue and Oakland Ave

Test Duration

• Each intersection will be evaluated based on 12 hours of daytime and 4 hours of nighttime during typical conditions which may include low light or cloudy conditions.

• Typical conditions consist of no or light precipitation, fog, or high wind conditions (excess of 20 mph gusts).

• The accuracy threshold is the total summation of the 16 hours of evaluation.

• The evaluation shall conclude within 90 days after initiation.

Test Thresholds

The detection system must satisfy each scenario’s percentage laid out included in Table 3 for the entire intersection (all detection zones).

City of Pittsburgh DOMI will utilize MaxTime IC logic to remove the locking nature of pedestrian calls from the Multimodal Detection System. The bidder shall assume the controller has the ability to process pedestrian calls as non-locking (push buttons will utilize latching to constantly place a pedestrian request via the push buttons/accessible pedestrian signal). An object arriving at or after when the proceeding phase initiate its clearance intervals will have the entire cycle to be considered a served object.

The University of Pittsburgh will use the radar, Lidar, or video imagery of the Multimodal Detection System as well as the system’s Automated Traffic Signal Performance Metrics (ATSPMs) to complete the evaluation

Table 3: Intersection Accuracy Targets

Detection Scenario Pedestrians Bicycle / Bike (+) Motorized Vehicles

Percent Detected Percent Detected Percent Detected

Objects Entering the Detection

Zone/Influence Area

90% 92% 95%

Objects Held While Still in the Detection

Zone/Queued in Influence Area

90% 92% 95%

Drop (Un-Detect) Objects After Exiting

Detection Zone/No Longer Queued

85% 90% 95%

Unserved Objects <5% <5% <5%

* For purposes of evaluation, Bicycle / Bike (+) is defined as a person traveling on a bicycle, e-bicycle, or scooter. This classification includes both motorized and non-motorized devices that generally exhibit bicycle-like travel characteristics. For purposes of evaluation, Pedestrian is defined as a person traveling through the intersection on foot or using a stroller or wheelchair, whether motorized or manual. A person walking or otherwise not riding a bicycle, scooter, or similar micromobility device shall be classified as a pedestrian. Refer to Appendix B for additional requirements regarding mode and micromobility classification and identification.

A successful Multimodal Detection System Evaluation is when all five intersections meet the thresholds identified in (Table 3). It will be the responsibility of the selected bidder to notify the City of Pittsburgh

DOMI that the evaluation may begin but must be requested with 120 days of completion of the 30-day test. During the 90-day test, preliminary results will be made available to the selected bidder with 30 days after initiation. The vendor will have 15 days to cure, or improve operations, based on the preliminary findings. The University of Pittsburgh will complete the final evaluation within the remaining 45 days. City of Pittsburgh DOMI will provide results to the selected bidder and provide a written notice of acceptance or failure. Upon approval, City of Pittsburgh DOMI will provide written acceptance letter of the procured

Multimodal Detection System.

4. Proposal Format Requirements

4.1. Response Format

All submitted responses shall follow the formatting below, and all proposals will need to be provided electronically through the City's e-Procurement Portal. Each numbered section is to be uploaded as a separate file. If hard copies of submissions are required, each numbered section shall be a removable tab. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size.

Response to Scope

Firm’s Qualifications, Experience and References

Describe the firm and provide a statement of the firm’s qualifications for providing the scope of services.

Identify the services which would be completed by your firm’s staff and those that would be provided by sub-consultants, if any. Identify any sub-consultants you proposed to utilize to supplement your firm’s staff.

Provide a summary of the firm’s experience in providing these or similar services. Provide a minimum of three references for related projects, including dates, contact person, phone number, email, and a brief description of the project or scope of work.

Qualifications of Project Team

Provide a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications /experience of any sub-consultant staff on your project team.

Project Approach and Plan

Provide a detailed discussion of your firm’s approach to the successful completion of the scope of services outlined in this RFP. Include thorough discussions of methodologies you believe are essential to accomplishing this project or completing the scope of services. Include a proposed work schedule to accomplish all of the required tasks within the desired timeline. Identify the staff roles who would be assigned to each major task, including sub-consultants.

Cost Proposal

Provide a total cost proposal for all services to be delivered, and a breakdown of costs delineated by major phase and/or deliverable as described in your project plan. Include a schedule of hourly rates for all proposed staff and the amount of time each person will be devoted to this project. Define any reimbursable expenses (e.g., travel) requested to be paid by the City. Note: If travel expenses are included, the rate assumptions generally should not exceed the United States General Services

Administration (GSA) rates for Pittsburgh.

PLEASE NOTE: The City does not agree to late fees, penalties, interest, attorney’s fees or other contingent liability. In no event shall the City be liable for special, indirect, incidental, reliance, lost profits or other business interest damages.

5. Evaluation Phases

Selection Procedure

Your Proposal will be evaluated by a Proposal Committee comprised of the Director or other supervisor of the Using Department, one or more members of the Director’s staff, at least one member of the

Office of Management & Budget and any other department representatives as deemed necessary.

Submittals will be reviewed for responsiveness, and responsive submittals will further be screened by a selection committee in accordance with the criteria listed below. The firm(s) submitting the highest rated proposal may be invited for interviews.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications/Response to Scope

System Requirements –

Detailed Responses

(Appendix B1)

30%

System Requirements –

Simple Responses

(Appendix B2)

30%

Open Question and Answer

(Appendix B3)

20%

References and Past

Implementation (Appendix

B4)

20%

Points Based 60 (60% of Total)

2. Price/Cost Proposal

Phase 1 Components and

Price – 2027 (Appendix C1)

25%

Phase 1 Components and

Price - 2032 (Appendix C2)

15%

Yearly (Subscription) Pricing

(Appendix C3)

60%

Points Based 40 (40% of Total)

6. Equal Opportunity Review Commission Terms

6.1. MWE/DBE

The City of Pittsburgh is committed to the ideal of providing all citizens an equal opportunity to participate in City and its Authorities' contracting opportunities. It is therefore the City's goal to encourage increased participation of women and minority groups in all City contracts. The City requires that all respondents demonstrate good faith efforts to obtain the participation of Minority-Owned

Business Enterprises (MBE's) and Women-Owned Business Enterprises (WBE's) in work to be performed under City contracts. The levels of MBE and WBE participation will be monitored by the City of

Pittsburghs Equal Opportunity Review Commission (EORC). In order to ensure that there are opportunities for historically disadvantaged minority groups and women to participate on Covered

Contracts, and consistent with the City's current equal employment opportunity practice and goals, the

EORC will review contracts to include an evaluation of a developer/contractors employment of minority groups and women, encourage goals of eighteen (18) percent and seven (7) percent respectively.

6.2. Veteran-Owned and LGBTQIA+ Small Business Goals

It is also the City's goal to encourage participation by veteran-owned and LGBTQIA+ small businesses in all contracts. The City of Pittsburgh shall have an annual goal of not less than five (5) percent participation by veteran-owned small businesses and not less than three (3) percent participation by

LGBTQIA+ businesses in all contracts. The participation goal shall apply to the overall dollar amount expended with respect to the contracts. The City requires that all respondents demonstrate good faith efforts to obtain the participation of veteran-owned small business in work to be performed under City contracts. The levels of participation will be monitored by the City of Pittsburgh’s EORC.

6.3. Good Faith Commitment

In order to demonstrate good faith commitment to these goals, all respondents are required to complete and submit with their bids the attached MWDBE/Veteran-Owned/LGBTQIA+ Solicitation and

Commitment Form (which details the efforts made by the respondents to obtain such participation).

Failure to submit a properly completed form along with documentation of Good Faith Commitment may result in rejection of the bid. Participants are encouraged to contact the Equal Opportunity Review

Commission at 412-255-8804 to assist further. For further information, including definitions and additional requirements, please see Chapter 177A (Sections 177A.01 et. seq.) of the City Code and

Section 161.40 of the City Code.

7. Award and Contract

7.1. Award

After the City has received all Proposals and conducted its initial Evaluation, described above, the

Proposal Committee may invite one or more Respondents to a follow-up interview to further discuss their Proposal(s).

The Proposal Committee may decide to accept the Proposal of one or more Respondents. It may decide to reject all proposals. Once a Proposal is accepted, the contract negotiation process will commence.

This RFP and your response to it, in the form of your entire Proposal, will become part of the Contract. If a real or apparent conflict should arise between this RFP/Proposal and other language contained in the final Contract, the language of the final Contract shall control.

7.2. Contracting Process

Successful Respondents will be required to enter into a Contract with the City of Pittsburgh, contingent upon the approval of City Council. This Contract will be directed and managed by the issuing department and the Office of Management & Budget.

Work cannot commence on the Scope of the RFP until it a contract is fully executed. The City cannot process invoices nor approve payments until this Contract has been fully executed by the…