Small Purchase with Sole Source - Xerox.pdf

This document is a Small Purchase with Sole Source or Immediate Need Conditions form from the Office of the Secretary of State, Budget & Fiscal Management Department of the State of Illinois. The document involves the Xerox Corporation as the vendor for a maintenance agreement renewal.

The contract is for a maintenance agreement for a Xerox machine located in the Quick Copy Center, with an estimated value of $10,740.00. The purchase is for ongoing maintenance of a Xerox D125 Copier/Printer and Free Flow Server, which the agency has previously purchased. Xerox is identified as the sole maintenance service provider for this equipment, and the agency indicates that without this maintenance agreement, the machine would be inoperable. The document notes that the agency plans to continue using the current machine until a replacement decision is made, necessitating this maintenance contract for service and repair.