Small Purchase with Sole Source or Urgent Conditions - Ventrac Tractor.pdf

This is a Small Purchase with Sole Source or Immediate Need Conditions form submitted by the Office of the Secretary of State, Budget & Fiscal Management Department in Illinois. The form documents a procurement request with MTI Distributing identified as the sole vendor for the required services.

The agency requires diagnostic services on a Ventrac tractor to determine repair needs resulting from a loss of hydraulic fluid in the rear pump and additional issues. Upon diagnostic completion and approval, repair services will be performed. The estimated contract value is $3,000.00. MTI Distributing is identified as the nearest authorized Ventrac dealer and service provider, justifying sole source selection based on its ability to provide pickup and return services at minimal cost, access to OEM parts, and Ventrac-trained service technicians. The agency indicates prior purchase history with this vendor for equipment and repair services. The justification emphasizes that using an authorized dealer with trained technicians and original parts will ensure quality repair work and avoid price increases on parts. The Ventrac tractor is noted as a high-use item for mowing operations at the Dirksen Parkway Flagship location.