Ventrac Tractor Diagnostics/Repair (YRD-07-0200)

Illinois Secretary of State's Department of Physical Services awarded an Open Market Small Purchase contract to MTI Distributing, Inc. on July 15, 2026, for diagnostic and repair services on a Ventrac 4500Z tractor. The contract, valued at $3,825.00, is scheduled for completion by December 31, 2026. MTI Distributing, a Minnesota-based equipment distributor and authorized regional Ventrac dealer, was selected under sole source conditions based on its status as the nearest authorized service provider and the state's prior positive experience with the vendor. The scope of work includes diagnostic labor (3 hours at $170.00 per hour), pickup and delivery services ($300.00), shop supplies ($15.00), and labor and parts for repairs as determined by diagnostic findings ($3,000.00).

The tractor required repair services due to hydraulic system issues, specifically loss of hydraulic fluid in the rear pump, necessitating equipment lift capabilities not available in-house at the state's Dirksen Parkway Flagship location in Springfield, Illinois. MTI Distributing's qualifications as an authorized Ventrac dealer with Ventrac-trained service technicians, access to original equipment manufacturer parts, and the ability to provide pickup and return services justified the sole source procurement. Performance of services was conducted at MTI Distributing's facility in Berkeley, Missouri, with the initial diagnostic and preparation phase estimated at $825.00, with final repair costs contingent upon diagnostic findings.