Signed NOA 49413.pdf
PDF 1 MB Posted
- Contract number
- 26-426DOC-SOURC-P-95910
- Issued by
- Illinois
About this file
This is a Notice of Award Form issued by the State of Illinois Chief Procurement Office for General Services documenting a contract award to Iron Mountain Information Management, LLC by the Illinois Department of Corrections. The procurement process was conducted through an Invitation for Bid, with the contract awarded to the lowest priced responsive and responsible bidder. Four unsuccessful bidders participated in the procurement: Pelipost Technologies, MEI Mail Services, DigiDoc Inc., and Pigeonly Inc.
The contract is for mail scanning services to be provided over an initial term of five years with a total award amount of $1,167,236.46. Iron Mountain Information Management, LLC submitted the lowest responsive bid and committed to a Business Enterprise Program utilization plan allocating 20% of the contract value to the certified BEP vendor Briljent, with no Veterans Business Program participation. The contract does not include renewal option terms. The agency contact for the Department of Corrections is Amanda Hardwick, located at 1000 East Converse Avenue, Springfield, Illinois 62702, telephone 217-558-2200.
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Text version
Notice of Award Form
State of Illinois Chief Procurement Office for General Services Notice of Award v.25.1
Agency and Awarded Vendor Information
Description: Mail Scanning Services
Bid Number: 26-426DOC-SOURC-B-49413 Agency: Department of Corrections
Vendor Selected for Award: Iron Mountain Information Management, LLC
Line Item Description: Line items 1 - 5 - Mail Scanning services for five (5) years.
Total Award Amount $1,167,236.46 Number of unsuccessful bidders/offerors 4
Terms (Add Renewal Terms as appropriate) Length Value
Initial Term five (5) years $1,167,236.46
Delete Renewal Term Add Renewal Term 1,2,3
Farm Leases and Concessions
Value to the State:
Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)
Value to the Vendor:
Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)
Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6)
% of VBP Per Utilization Plan:
0 % of BEP Per Utilization Plan:
Notice of Award v.25.1
List each bidder or offeror's name
Total bid amount
The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan
The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan
Pelipost Technologies $0 Pelipost Technologies - Not a BEP certified vendor 0
Iron Mountain Information Management, LLC $1,167,236.46 Briljent 20%
MEI Mail Services $1,798,341.96 MEI Mail Services 100%
DigiDoc Inc. $2,812,340.00 DigiDoc Inc. 100%
Pigeonly Inc $4,154,680.00 Gate3, LLC 20%
*NA indicates that the offeror's pricing remained sealed.
Add Row Delete Row
Agency Contact
Contact Name: Amanda Hardwick Telephone Number: 217-558-2200
Email Address: amanda.hardwick@illinois.gov Fax Number: n/a
Street Address: 1000 East Converse Avenue City: Springfield
State: Illinois Zip Code: 62702
Notice of Award v.25.1
SPO Written Determination for Contract Award Decision
General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.
Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.
Invitation for Bid award with Domestic Products preference - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder by applying the Procurement of Domestic Products preference.
Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.
Other:
Signature Field Date:
State of Illinois Chief Procurement Office for General Services Notice of Award v.25.1 Page of Agency and Awarded Vendor Information Terms (Add Renewal Terms as appropriate) Length Value Initial Term Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6) List each bidder or offeror's name Total bid amount The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan *NA indicates that the offeror's pricing remained sealed.
Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364
| CurrentPage: |
| PageCount: |
| DESCRIPTION: Mail Scanning Services |
| BIDNUMBER: 26-426DOC-SOURC-B-49413 |
| AGENCY: Department of Corrections |
| VENDORSELECTED: Iron Mountain Information Management, LLC |
| LINEITEMDESCRIPTION: Line items 1 - 5 - Mail Scanning services for five (5) years. |
| TotalAwardAmt: $1,167,236.46 |
| NoUnsuccessfulbidders: 4 |
| cell2: five (5) years |
| cell2: $0 |
| cell2: $1,167,236.46 |
| cell2: $1,798,341.96 |
| cell2: $2,812,340.00 |
| cell2: $4,154,680.00 |
| cell3: $1,167,236.46 |
| cell3: Pelipost Technologies - Not a BEP certified vendor |
| cell3: Briljent |
| cell3: MEI Mail Services |
| cell3: DigiDoc Inc. |
| cell3: Gate3, LLC |
| cell1: Pelipost Technologies |
| cell1: Iron Mountain Information Management, LLC |
| cell1: MEI Mail Services |
| cell1: DigiDoc Inc. |
| cell1: Pigeonly Inc |
| DeleteRenewalTerm: |
| AddRenewalTerm123: |
| VALUETOSTATE: |
| VALUETOVENDOR: |
| PERCENTVBPUPLAN: 0 |
| PERCENTBEPUPLAN: 20 |
| cell5: 0 |
| cell5: 20% |
| cell5: 100% |
| cell5: 100% |
| cell5: 20% |
| Add: |
| Delete: |
| ContactName: Amanda Hardwick |
| Telephone: 217-558-2200 |
| email: amanda.hardwick@illinois.gov |
| fax: n/a |
| Street: 1000 East Converse Avenue |
| City: Springfield |
| State: Illinois |
| Zip: 62702 |
| CheckBox1: 0 |
| CheckBox2: 1 |
| CheckBox5: 0 |
| CheckBox3: 0 |
| Other: |
| SignatureField1: |
| DateField1: |
File details come from the government source that posted it. Updated .