SFSIAQ17Q6000_A002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A002

3. EFFECTIVE DATE

05/24/2017

4. REQUISITION/PURCHASE REQ. NO.

See Lines

5. PROJECT NO. (If applicable)

FSIAQCODE

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204 Eric R. Modrak

NAME

703-746-2347

TEL.

modraker@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SFSIAQ17Q6000

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

04/21/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.____X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1) Incorporate the following additional clauses and provisions into Sections I and K:

a) 52.212-3 Offeror Representations and Certifications--Commercial Items (Jan 2017)

b) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

c) 52.204-7 System for Award Management (Oct 2016)

2) Correct the years in Section F.1 Period of Performance

3) Correct the title for Attachment 4 in Section J and specify that this attachment is incorproated into any resultant BPA(s)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Eric R. Modrak

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

05/24/2017

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SFSIAQ17Q6000

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 General Description B.2 Supplies or Services B.3 Type of Contract B.4 Services and Prices

C Descriptions/Specifications/Statement of Work C.1 Performance Work Statement C.2 Performance Metrics

E Inspection and Acceptance E.1 Inspection and Acceptance of Services E.2 The Role of Government Personnel and Responsibility for Contract Administration E.3 Quality Standards 52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

F Deliveries or Performance F.1 Period of Performance (on or about) F.2 Place of Performance F.3 Cancellation

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

FSI1 FSI INVOICING INSTRUCTIONS AND NON-PAYMENT FOR UNAUTHORIZED WORK 19

G.1 Technical Direction

H Special Contract Requirements H.1 Standards of Conduct H.2 Smoke Free Workplace Notice H.3 Removal from Duty H.4 Parking and Government Facility Entry H.5 Key Personnel H.6 Safeguarding of Information 52.212-4 Addendum 52.212-4 Alt I Contract Terms and Conditions--Commercial Items Addendum..23

I Contract Clauses 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-16 Preventing Personal Conflicts of Interest (Dec 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2016) 52.212-4 Contract Terms and Conditions--Commercial Items (Jan 2017) 52.223-6 Drug Free Workplace (May 2001) 52.227-14 Rights in Data - General (May 2014) 52.232-18 Availability Of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jan 2017) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.244-6 Subcontracts for Commercial Items (Jan 2017) 52.245-1 Government Property (Jan 2017) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.217-8 Option to Extend Services (Nov 1999) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Jan 2017) 52.252-2 Clauses Incorporated by Reference (Feb 1998) FSI4 Contractor Self-Identification

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

J List of Attachments J.1 Section J - List of Documents

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (Oct 2015)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.212-3 Offeror Representations and Certifications--Commercial Items (Jan 2017)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-7 System for Award Management (Oct 2016) 52.212-1 Instructions to Offerors--Commercial Items (Jan 2017) 52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L.1 QUOTE PREPARATION INSTRUCTIONS

L.2 QUOTE PREPARATION INSTRUCTIONS, VOLUME I

L.3 QUOTE PREPARATION INSTRUCTIONS - TECHNICAL QUOTE- VOLUME II

L-3.1 FACTOR 1 Technical Approach L-3.2 FACTOR 2 Key Personnel L-3.3 FACTOR 3 Past Performance L-3.4 FACTOR 4 Oral Presentation L-005 Price Quote - Volume III

L-006 QUESTIONS REGARDING SOLICITATION

L-007 COMMUNICATIONS CONCERNING SOLICITATION

L.0 Addendum to: 52.212-1 Instructions to Offerors--Commercial Items

M Evaluation Factors for Award M.001 52.212-2 Evaluation - Commercial Items (Oct 2014)

M-002 BASIS FOR AWARD

001 "High Stress Assignment Outbrief Program" session

BASE ORDERING PERIOD

0.00 0.00

0.00 EA

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2017 to 06/30/2018

002 Notional Hourly Rate for Special Projects

BASE ORDERING PERIOD

0.00 0.00

0.00 HR

*NOTE: Actual BPA calls/orders referencing this CLIN will issued on a firm-fixed price basis*

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2017 to 06/30/2018

003 "High Stress Assignment Outbrief Program" session

ORDERING PERIOD 1

0.00 0.00

0.00 EA

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2018 to 06/30/2019

004 Notional Hourly Rate for Special Projects

ORDERING PERIOD 1

0.00 0.00

0.00 HR

*NOTE: Actual BPA calls/orders referencing this CLIN will issued on a firm-fixed price basis*

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2018 to 06/30/2019

005 "High Stress Assignment Outbrief Program" session

ORDERING PERIOD 2

0.00 0.00

0.00 EA

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2019 to 06/30/2020

006 Notional Hourly Rate for Special Projects

ORDERING PERIOD 2

0.00 0.00

0.00 HR

*NOTE: Actual BPA calls/orders referencing this CLIN will issued on a firm-fixed price basis*

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2019 to 06/30/2020

007 "High Stress Assignment Outbrief Program" session

ORDERING PERIOD 3

0.00 0.00

0.00 EA

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

008 Notional Hourly Rate for Special Projects

ORDERING PERIOD 3

0.00 0.00

0.00 HR

*NOTE: Actual BPA calls/orders referencing this CLIN will issued on a firm-fixed price basis*

SFSIAQ17Q6000

Line Item Summary

Solicitation Number:

SFSIAQ17Q6000

Contract Number: Title: High Stress Outbrief Facilitator Services (CEFAR)

Date of Solicitation:

05/24/2017

Line Item No. Description Quantity Unit Unit Price Total Cost

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2020 to 06/30/2021

009 "High Stress Assignment Outbrief Program" session

ORDERING PERIOD 4

0.00 0.00

0.00 EA

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

010 Notional Hourly Rate for Special Projects

ORDERING PERIOD 4

0.00 0.00

0.00 HR

*NOTE: Actual BPA calls/orders referencing this CLIN will issued on a firm-fixed price basis*

Doc Ref No: 10317600021 Delivery Date (Start to End) Date FOB:

07/01/2021 to 06/30/2022

B.1 General Description

The Contractor shall perform the effort required under this Blanket Purchase Agreement (BPA) on a Firm Fixed Price (FFP) basis. The work shall be performed in accordance with this BPA. Individual Calls placed will be placed under this BPA.

B.2 Supplies or Services

The Government will provide basic classroom space, supplies and equipment, if required.

Session rates provided by the contractor shall be fully loaded and inclusive of all costs for which the contractor expects compensation, including travel to and from the primary place of performance.

The Contractor shall furnish all personnel, equipment, material, supplies, and services (except as may be ex-pressly set forth in this BPA as furnished by the Government) and otherwise do all things necessary for, or in-cidental to, the performance of work as described in Section C. Performance Work Statement.

B.3 Type of Contract

This solicitation and subsequent award(s) will be for Blanket Purchase Agreement(s) (BPA(s)) and will follow FAR Part 12- Acquisition of Commercial Items utilizing policies and procedures from FAR 13- Simplified Ac-quisition Procedures.

B.4 Services and Prices

The contractor shall provide a fully loaded firm-fixed price session rate and a notional hourly rate. A session is defined as from one to three hours and also includes the Outbrief Session Report as outlined in Section C. The

SFSIAQ17Q6000

Line Item Summary

Solicitation Number:

SFSIAQ17Q6000

Contract Number: Title: High Stress Outbrief Facilitator Services (CEFAR)

Date of Solicitation:

05/24/2017

Line Item No. Description Quantity Unit Unit Price Total Cost notional hourly rate will be used to award firm-fixed price BPA calls as outlined in Section C.

CLIN 1 High Stress Outbrief Session Rate $_____________ Base Ordering Period (on or about July 1, 2017 to June 30, 2018)

CLIN 2 Notional Hourly Rate for Special Projects $_____________/hr Base Ordering Period (on or about July 1, 2017 to June 30, 2018)

CLIN 3 High Stress Outbrief Session Rate $_____________ Ordering Period 1 (on or about July 1, 2018 to June 30, 2019)

CLIN 4 Notional Hourly Rate for Special Projects $_____________ /hr Ordering Period 1 (on or about July 1, 2018 to June 30, 2019)

CLIN 5 High Stress Outbrief Session Rate $_____________ Ordering Period 2 (on or about July 1, 2019 to June 30, 2020)

CLIN 6 Notional Hourly Rate for Special Projects $_____________ /hr Ordering Period 2 (on or about July 1, 2019 to June 30, 2020)

CLIN 7 High Stress Outbrief Session Rate $_____________ Ordering Period 3 (on or about July 1, 2020 to June 30, 2021)

CLIN 8 Notional Hourly Rate for Special Projects $_____________/hr Ordering Period 3 (on or about July 1, 2020 to June 30, 2021)

CLIN 9 High Stress Outbrief Session Rate $_____________ Ordering Period 4 (on or about July 1, 2021 to June 30, 2022)

CLIN 10 Notional Hourly Rate for Special Projects $_____________/hr Ordering Period 4 (on or about July 1, 2021 to June 30, 2022)

Section C- Descriptions/Specifications/Statement of Work

C.1 Performance Work Statement

Foreign Service Institute Transition Center Center of Excellence in Foreign Affairs Resilience

High Stress Assignment Outbrief Program Performance Work Statement

C.1.1 Background The George P. Shultz National Foreign Affairs Training Center of the U.S. Department of State is the U.S. Gov-ernment's primary training facility for personnel of the foreign affairs community. The Foreign Service Institute (FSI) is the Department bureau that provides training for employees of the Department of State and other feder-al agencies at the Shultz Center.

FSI Transition Center’s Center of Excellence in Foreign Affairs Resilience (FSI/TC/CEFAR) runs the High Stress Assignment Outbrief program, which occurs in either scheduled large group sessions (MQ950) or ad hoc individual and small group settings (MQ951).

C.1.2 Purpose and Scope of Work FSI is seeking Contractors to assist in implementing the High Stress Assignment Outbrief (MQ950 and MQ951) program. Contractors are needed to facilitate Outbrief Sessions with between one to 25 participants.

The overall aim of the program is to empower returnees from high threat diplomatic assignments around the world to predict, identify, and respond to the rigors of decompression, improve their resilience, and facilitate a discussion of their experiences and reflections on their assignments. The Outbrief Sessions are designed to be both educational and a safe environment for participants to reflect on their high stress assignment. The educa-tional section covers the basics of resilience, decompression, and resources available to employees and family members, including resources for mental health care. It will also explore suggestions for re-entering a more normative work environment and reintegrating into personal relationships after service in a high threat or high stress overseas assignment.

The facilitated reflective section includes a series of questions designed to elicit information and dialogue on the ever-changing circumstances and experiences of officers deployed to high threat and high stress posts and to help participants reflect on and process their unique experiences.

Contractors may also be asked to design lesson plans and evaluation surveys, develop resource materials, adapt scientific research for practical use, and other duties related to the development, implementation, marketing, and evaluation of the Outbrief program.

C.1.3 Anticipated Need CEFAR offers between 24-80 Outbrief Sessions per fiscal year; however, there will be no minimum guaranteed.

The number and timing of Outbrief Sessions depend on the flow of returnees from official assignments to high threat postings overseas. The rate and flow-through are highly variable throughout each year.

C.1.4 Description of Agreement The Government intends to award Blanket Purchase Agreements (BPAs) of a one-year base ordering period and four additional one-year ordering periods. This solicitation is not for U.S. government Civil Service jobs. Per-formance of these services will occur only as authorized by specific BPA Calls.

There is no specific commitment or obligation until BPA calls are issued. Calls will be issued under a BPA based upon the Government's need and according to FSI's determination of what is most advantageous to the Government. FSI does not guarantee any minimum level of work under any resultant BPA.

C.1.5 Incorporation of Contractor’s Technical Quote The contractor shall provide facilitator Outbrief services in accordance with its technical proposal and any revi-sions submitted in response to this solicitation prior to contract award. The final version of the Contractor’s technical proposal will be/is incorporated into this Section C by reference at the time of BPA award. The awar-ded Contractor shall also furnish the Contracting Officer with a soft copy of the technical proposal (.pdf file) at time of award notification.

C.1.6 Purchase Limitation There will be no limit to the number of calls issued under the BPAs, however, the value of all orders placed un-der BPA awards will not exceed $7 million dollars .

C.1.7 Individuals authorized to purchase under the BPA Only an FSI Contracting Officer may enter into agreement with the Contractor through the issuance of a BPA Call. Only an FSI Contracting Officer can make modifications to the BPA or BPA Call through a bilateral modification.

Prior approval by the Contracting Officer and Contractor Officer Representative for subcontracting is required and must be documented.

C.1.8 Invoices FSI invoicing procedures are detailed in the Terms and Conditions of the solicitation and resultant BPA awards (see FSI1 clause).

C.1.9 Definitions Contractor: The small business contractor who will be ultimately responsible for services rendered and billing.

Outbrief Facilitator: The person tasked with facilitating the High Stress Assignment Outbrief sessions. The Contractor may be the same individual as the Outbrief Facilitator.

Course Coordinator: The CEFAR staff member assigned to oversee the design and implementation of the High Stress Assignment Outbrief program.

Outbrief Session Report: A narrative of each Outbrief Session reviewing the major issues discussed not to ex-ceed two type-written pages that follows the template provided in the Outbrief Facilitation Guide.

Outbrief Facilitation Guide: A guide to facilitating an Outbrief Session provided by FSI to the Contractor and Outbrief Facilitator. The guide will be updated as needed.

C.1.10 Desired Outcomes The desired performance outcomes for these services are as follows. At the conclusion of each Outbrief Session, participants shall:

• be able to identify normal decompression symptoms many individuals experience after completing high threat/high stress assignment,

• understand the concept of personal resilience and how to enhance and maintain their own personal resili-ence,

• be able to identify when to seek help,

• know how to access resources available to them within and outside the U.S. government and the implica-tions of accessing these resources,

• be aware of the types of concerns and issues individuals face when returning from a high threat/high stress assignment, and

• have started to process their own personal responses to serving in a high threat/high stress assignment.

C.1.11 Fully Loaded Firm Fixed Price Session Rate One Outbrief Session includes all preparation, between one to three hours of education and facilitated discus-sion in an Outbrief Session, and the time necessary to write an Outbrief Session Report. The exact amount of time allocated for education/discussion in each session will depend on the needs of Outbrief Session parti-cipants and should address the desired outcomes for all participants.

The Contractor is entitled to bill at one session rate per Outbrief Session, regardless of the number of parti-cipants or the duration of the session (from one to three hours). The Contractor must include travel to/from Ar-lington in the session rate.

C.1.12 Notional Hourly Rate The hourly rate will be used to develop firm-fixed price BPA calls based on mutually agreed project parameters and the time required to complete each project. Once the project scope/deliverables and agreed upon hours are formalized via a funded BPA call, the firm fixed price is not subject to change.

C.1.13 Facilitator Qualifications Outbrief Facilitators shall have the following professional experiences and skills:

1. At least five (5) years of professional experience facilitating individual, small, and large groups is pre-ferred. May be met with a combination of experience and post-graduate education in education, social work, or psychology.

2. At least five (5) years of professional experience dialoguing with individuals and documenting their ex-periences and reflections is preferred. May be met with a combination of experience and post-graduate education in education, social work, or psychology.

3. Significant professional familiarity with supporting individuals in high stress occupations particularly in international settings.

4. Significant professional familiarity with individuals who may have social or occupational stress-related psychological or relational issues.

5. Significant professional familiarity with the functioning and mission of U.S. diplomatic, development, and federal Government efforts overseas.

C.1.14 Tenuring After initial award of contract, all new Outbrief Facilitators must be announced by the Contractor, vetted by the Contracting Officer Representative (COR) and Course Coordinator, and complete the tenuring process before performing their first independent Outbrief Session.

Upon award of contract, each Outbrief Facilitator will be required to undergo a tenuring process in which he/she will attend a two-hour orientation meeting, observe one Outbrief Session conducted by an experienced Outbrief Facilitator, and facilitate one Outbrief Session while being observed by a CEFAR staff member.

Upon award of contract, CEFAR will provide the Contractor and each Outbrief Facilitator an Outbrief Facilita-tion Guide that is subject to change as the program is updated. As updated are released they will be shared with all awardees. The Outbrief Facilitator must comply with the Outbrief Implementation Guide.

The orientation meeting and observation of one Outbrief Session should be built into the Fully Loaded Firm Fixed Price Session Rate and are not separate billable line items under a resultant BPA. The Outbrief Session conducted while being observed by a CEFAR staff member should be billed at the Fully Loaded Firm Fixed Price Session Rate.

C.1.15 Contractor Responsibilities for Delivery of Outbrief Session Services The Outbrief Sessions take place at the National Foreign Affairs Training Center in Arlington VA. On rare oc-casions, the Facilitator may conduct an Outbrief Session remotely (including but not limited to by phone or Skype) which would not require the Facilitator to be at the Training Center. Facilitator must arrive 15 minutes prior to the start of the scheduled Outbrief session and must be available for a complete session.

The Outbrief Facilitator must take notes during the session and email the Outbrief Session Report to the COR and Course Coordinator within forty-eight (48) hours of the Outbrief session. Names of participants shall not be identified in the reports. Reports must be identified by the day and hours in which the Outbrief Sessions took place.

Once scheduled, the Outbrief Facilitator should cancel sessions only in cases of extreme emergency or illness and must do so by calling and emailing the Course Coordinator or CEFAR staff who scheduled the session and COR as soon as possible.

Outbrief Facilitators who do not possess a Confidential, Secret, or Top Secret security clearance must inform participants that they should not discuss issues of a classified nature during the Outbrief. If a participant feels it is necessary to describe an issue or circumstance that is classified, the Outbrief Facilitator should refer the parti-cipant to the Course Coordinator or the CEFAR Director. FSI does not require and will not provide sponsorship to obtain a clearance for performance under this BPA.

The Contractor and Outbrief Facilitators must work with the COR, Course Coordinator, and other CEFAR staff members to address any issues with the implementation of Outbrief program and to be responsive to feedback from Outbrief Session participants.

The Contractor and Outbrief Facilitators are expected to share best practices, incorporate new evidence-based research findings, and collaborate to ensure the highest possible quality offering possible through the Outbrief program.

C.1.16 Contractor Administrative Responsibilities The Contractor and all associated Outbrief Facilitators must attend a minimum of two one-hour meetings per year with the COR and Course Coordinator to review participant feedback, objectives, and course design. The cost of these meetings should be built into the Fully Loaded Firm Fixed Price Session Rate.

The Contractor is responsible for maintaining and updating DUNS numbers and Sam.gov registration including Representations and Certifications and in ensuring their accuracy and validity.

It is the responsibility of the Contractor to update FSI with any changes in financial information for proper billing and payment.

C.1.17 Government Responsibilities A CEFAR staff member will contact Outbrief Facilitators via email (COR/Course Coordinator will be copied) to determine availability for upcoming Outbrief Sessions.

Should it be necessary to cancel or postpone one or more of the Outbrief Sessions, every effort will be made to give the Contractor and Outbrief Facilitator a minimum of twenty four (24) hours’ notice prior to the scheduled start of the specific Outbrief Session in question. Outbrief Sessions are scheduled on an ad hoc basis and are contingent upon a variety of factors not under the control of the COR, CEFAR, FSI, or the Department of State.

Travel arrangements from war and other conflict zones, for example, are typically fraught with unpredictability, flight cancellations, and other disruptions that can cause the cancellation or postponement of an Outbrief Ses-sion.

Should a scheduled Outbrief Session result in a no show (in other words, the participant(s) did not formally can-cel the session and did not arrive within 15 minutes after the scheduled start time of a session, and the Outbrief Facilitator arrived prepared for the Outbrief) the Contractor will be permitted to bill for 50% of the session rate.

A U.S. Department of State mental health practitioner may co-facilitate some of the Outbrief sessions, particu-larly the larger sessions.

The Government will provide all necessary teaching materials and supplies to perform the duties listed above.

C.1.18 Special Projects Requests for the Contractor to design lesson plans and evaluation surveys, develop resource materials, adapt scientific research for practical use, or engage in other duties related to the development, implementation, mar-keting, and evaluation of the Outbrief program and the hours required to complete a project will be negotiated in advance between the COR and Contractor. While most Special Projects can be completed from any location, some of this work will need to be conducted at the Training Center in collaboration with CEFAR staff.

Once a project plan (including estimated number of hours and required deliverables) is mutually agreed upon, a firm fixed price BPA call will be issued. The price of the BPA call will be determined by multiplying the agreed upon number of hours by the awarded contractor’s Notional Hourly Rate. Once the BPA call has been issued, the Government may not alter the scope of the project (quantity of deliverables, etc.) and the contractor may not revise the firm fixed price. Please see “National Hourly Rate” section. Prior to acceptance, the COR reserves the right to inspect special project deliverables for quality standards and to confirm that the expectations of the agreed upon project plan were met.

The Contractor cannot increase the hours without prior approval from the COR. The hours spent on a project are billable at the established hourly meeting rate. The Government will not pay travel costs.

C.1.19 Expectation of Confidentiality Information shared by participants in an Outbrief session will be held in confidence. Details and verbatim re-ports will not be shared with anyone beyond the Outbrief Facilitator, COR, and Course Coordinator. Reports will be written with the participant’s anonymity in mind. This is to protect the individual, encourage open and honest dialogue, and maximize the benefit of the Outbrief program.

C.1.20 Data Rights All materials developed by the Contractor and their associated Outbrief Facilitators become the property of the Government, including Outbrief Session Reports, and the Contractor may not copy or reproduce them in any way for use outside of an FSI class, share them by any means outside of FSI, or publish them in any fashion without the express permission of the CEFAR Director.

C.1.21 Order Period The BPA period anticipated is for a base year with four (4) one-year ordering periods. Actual BPA Calls for ser-vices may be issued after the date of award.

C.1.22 Quality Assurance The COR determines acceptability of services according to this PWS and performance metrics. The Govern-ment has the right to inspect and approve all services called for in orders issued under the BPA.

C.1.23 Technical Direction

The COR shall provide guidance regarding the interpretation of this PWS. The COR and Course Coordinator will provide guidance regarding the interpretation and application of the Outbrief Implementation Guide.

Contractor is expected to carry out responsibilities in a professional and timely manner as defined in this PWS.

The Government will not provide continuous step-by-step instruction to Contractor/Outbrief Facilitator on their performance. The Government will provide guidance and general feedback and the Contractor and their em-ployees will be responsible to carry out the duties of this BPA without direct supervision.

Neither the COR nor the Course Coordinator have the authority to make changes in this PWS in the terms and conditions of this agreement; any necessary changes are only made by the Contracting Officer in the form of a bi-lateral agreement. The Contractor is forewarned that the Government will not compensate any additional work by the Contractor if it is not authorized in the BPA.

C.1.24 Place of Delivery Services under this BPA will be performed at the Government's facility located at The George P. Shultz Nation-al Foreign Affairs Training Center at 4000 Arlington Boulevard, Arlington, Virginia.

C.1.25 Contractors Awarded offerors under this solicitation understand that they are not Government employees. As such, the Con-tractor is responsible for managing their taxes, health insurance, social security payments, etc. The Government will pay the Contractor based on the fully loaded firm fixed price session rates or special project firm fixed price rates and the Contractor is responsible for paying all other expenses. The Government will pay no benefits under this agreement. Contractors will be issued a BPA Call that will detail the period of performance their ser-vices may be required.

C.1.26 Termination of BPA Calls If the Government determines that the terms and conditions of the BPA or BPA Call are not adequately met, the Government reserves the right to terminate for cause. The Government may also terminate for convenience as determined by the Government’s needs.

C.2 Performance Metrics

1. Performance Metrics - Contractor Evaluation The awarded BPA and subsequent BPA calls will be closely monitored by the COR(s)/ACOR(s) and GTM(s) throughout the entire period of performance and will be reported on at minimum one time annually at the con-clusion of each ordering period. The evaluation will be submitted via CPARS, the Contractor Performance As-sessment Reporting System and become available via the PAst Performance Information Retrieval System (PPIRS). The evaluation will be considered in determining if additional BPA calls are issued.

The performance metrics, by which the contractor company will be evaluated, including the the contractor com-pany's adherence to the PWS requirements, are included below.

2. Performance Metrics - Evaluation Ratings and Definitions The Contractor must be considered successful in fulfilling the contract requirements in order to continue to be considered for future opportunities. To be considered successful the Contractor must receive a minimum of Very Good in all Evaluation Areas. Performance will be rated as follows:

Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor prob-lems for which corrective actions taken by the Contractor were highly effective. Facilitator(s) routinely demon-strate outstanding facilitation skills, exceptional understanding of program requirements, and significantly ex-ceeds performance standards.

Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the Contractor was effective. Facilitator(s) routinely demon-strates excellent facilitation skills, a strong understanding of program requirements, and exceeds performance standards. Facilitator has exceptional strengths that significantly benefit the Government.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear or were sat-isfactory. Facilitator(s) demonstrates acceptable facilitation skills, an acceptable understanding of program re-quirements, and meets performance standards. Facilitator has few or no additional strengths that benefit the Government.

Marginal: Performance does not meet some contractual requirements. The contractual performance of the ele-ment or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The Contractor’s proposed actions appear only marginally effective or were not fully imple-mented. Facilitator(s) demonstrates poor facilitation skills, a shallow understanding of program requirements, and does not meet performance standards.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the Contractor’s corrective actions appear or were ineffective. Facilitator(s) routinely fails to demon-strate facilitation skills and an understanding of program requirements.

3. Performance Metrics - Evaluation Areas For each of the Evaluation Areas below, performance will be rated and evaluated using, but not limited to, the following considerations:

Quality: Outbrief Facilitators must adhere to the requirements as outlined in the Outbrief Facilitation Guide and PWS and facilitate high quality large and small group sessions. Outbrief Facilitators should demonstrate excel-lent facilitation skills, devoting more than half of the sessions to listening and engaging the participants’ experi-ences, reflections and feelings. Outbrief facilitators should have a strong understanding of resilience principles, common responses to returning to a normal work environment after serving in a high-threat/high-stress environ-ment, and resources available to participants. Outbrief Session Reports must follow the template provided in the Outbrief Facilitation Guide and be written in a concise and clear manner. Multiple measurements will be used to formulate a rating including participant feedback, quality of the Outbrief Facilitator’s Out-Brief Reports, and observations by the COR and Course Coordinator.

Schedule/Timeliness of Performance: Outbrief Facilitators must adhere to the deadlines specified by the PWS with regard to submitting Outbrief Reports. The rating will be formulated by the COR and Course Co-ordinator based on observation.

Management/Business Relations/Customer Satisfaction: Outbrief Facilitators must provide effective custom-er service to the internal FSI clients of this contract, including the COR, Course Coordinator, and CEFAR Pro-gram Assistant. Outbrief Facilitators must respond in a timely manner to requests to schedule Outbrief Ses-sions. Outbrief Facilitators must maintain confidentiality throughout the program and shred any notes or other materials after completion of the Outbrief Session Reports. The rating will be formulated by the COR and Course Coordinator based on observation and participant feedback.

Key Personnel:

The COR will assess the contractor's performance in selecting, retaining, supporting, and replacing, when ne-cessary, key personnl Outbrief Facilitators. The Outbrief Facilitator(s) must adhere to the requirements as out-lined in the Outbrief Facilitation Guide and PWS to facilitate high quality large and small group Outbrief ses-sions. They should have substantive knowledge of resilience tools and skills and common reactions to return-ing to a normal work environment after serving in a high threat/high stress environment.

Section E- Inspection and Acceptance

E.1 Inspection and Acceptance of Services

The Contracting Officer’s Representative (or the ACOR in the COR’s absence) shall make inspection and ac-ceptance of the services to be provided hereunder. GTMs cannot accept services, but can advise the COR appro-priately.

E.2 The Role of Government Personnel and Responsibility for Contract Administration

*Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify, or devi-ate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance;

terminate the contract for convenience or default; and issue final decisions regarding contract questions or mat-ters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

*Contracting Officer’s Representative (COR): The COR is responsible for promptly notifying the Contract-ing Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority;

using good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered.

The COR will be responsible for technical direction, reviewing and approving contractor work plans, assessing contractor progress against work plans, receipt and acceptance of contract deliverables, reviewing and approv-ing invoices. The COR is also responsible for keeping the CO informed of any issues affecting contractor’s per-formance under the contract. Alternate COR(s) may be delegated to assume the role of the COR in the absence of the delegated COR.

*Government Technical Monitor (GTM):

Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The re-sponsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the contractor of proposed deductions for nonperform-ance or unsatisfactory performance; preparing receiving reports; and advising the COR of any factors which may cause delay in work performance.

E.3 Quality Standards

All services performed under BPA calls issued from this BPA shall be of the highest quality standards, consist-ent with best industry practices, to assure timely provision of services, optimum Department of State customer satisfaction, and adequate protection of Government assets.

52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material fur-nished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practic-able at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reason-able facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contract-or to perform the services again in conformity with contract requirements, at no increase in contract amount.

When the defects in services cannot be corrected by reperformance, the Government may--

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract re-quirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Gov-ernment that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

Section F- Deliveries or Performance

F.1 Period of Performance (on or about)

BPA award will be for a one-year base ordering period and four additional one-year ordering periods.

Anticpated dates are as follows:

Base Ordering Period: July 1, 2017 through June 30, 2018 Ordering Period 1: July 1, 2018 through June 30, 2019 Ordering Period 2: July 1, 2019 through June 30, 2020 Ordering Period 3: July 1, 2020 through June 30, 2021 Ordering Period 4: July 1, 2021 through June 30, 2022

Actual ordering periods will be finalized at BPA award. Actual BPA calls issued hereunder will contain spe-cific dates.

F.2 Place of Performance

Primary Place of Performance:

U.S. Department of State, Building Annex SA-42 George P. Shultz National Foreign Affairs Training Center 4000 Arlington Boulevard Arlington, VA 22204

Secondary Place(s) of Performance:

a) U.S. Department of State 1200 Wilson Boulevard Arlington, VA 22209

b) U.S. Department of State SA-15 Pomponio Plaza East 1800 North Kent Street Arlington, VA 22209

c) other DOS locations in the Metropolitan DC area (not 50 miles from Primary Place of Performance)

*If the session is schedule to occur at a different location, it will be agreed upon prior to issuing a BPA call.

F.3 Cancellation

Should the Government’s needs change and the sessions offered via BPA calls are no longer required, individu-al sessions may be cancelled. In the event of a cancellation, every effort will be made to give the Contractor a notice of 5 business days prior to the scheduled beginning of performance. In the event of cancellation, the con-tractor will only be paid for actual documented costs incurred in the performance of services in preparation for delivery of the session. In the case of postponement of outbrief sessions, the contractor will be reimbursed only actual documented costs that cannot be deferred until the rescheduled session(s).

Section G- Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR, ACOR(s), and GTM(s) will be designated by name per individual BPA call issued under this BPA. In addition, a COR will be delegated for the overall BPA.

(End of clause)

FSI1 FSI INVOICING INSTRUCTIONS AND NON-PAYMENT FOR UNAUTHORIZED WORK

Non-Payment for Unauthorized Work

The Government shall not be obligated to pay the Contractor any amount in excess of the total contract funded amount.

The contractor shall not perform work outside the period of performance unless a modification is issued by a Contracting Officer.

An unauthorized commitment is an agreement/change in the level or quantity of services being provided, that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement/change on behalf of the Federal Government.

No payments will be made for unauthorized services or for any unauthorized changes to the work specified in Section B Supplies or Services and Prices/Costs or Section C Descriptions/Specifications/Statement of Work (if applicable). This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is au-thorized to change the specifications, terms, and/or conditions of this contract.

Personnel without procurement authority who order supplies or services, who attempt to change the terms and conditions of an existing contract, or who commit the Government to pay the contractor for anything received, may be referred for disciplinary action and may also be liable for payment.

FSI Invoicing Instructions

Contractor shall submit invoice to one of the following addresses:

FSIPayable@state.gov (Please request a receipt confirmation)

Or

Department of State Foreign Service Institute Washington, D. C. 20522-4201 ATTN: Office of Budget and Management

The invoice must include the following information:

* Contractor name and address to which payment is to be made;

* DUNS number;

* Contract number in Block 2 (if any);

* Order number in Block 3;

* Requisition/Reference number in Block 4 (if any);

* Ordering office in Block 10;

* Amount owed by FSI;

* Time payment discount, even if 'net';

* Itemized billing;

* Unique vendor invoice number;

* Contact name and telephone number;

* Invoice date;

* Description, price, and quantity of goods/services;

* Date of period of performance (rendered services), delivery and/or shipment of goods.

Failure to submit an invoice with all required information will result in invoice being returned for proper sub-mission. The resubmitted invoice should state the resubmitted date not the original invoice date.

Please cite the contract number, if any (Block 2), the order number (Block 3), and the Requisition/Reference number (Block 4) in all correspondence.

Payment will be due on the 30th calendar day after either (1) the date of receipt of proper invoice in the desig-nated office, or (2) the date the services are accepted by the Government.

(end of clause)

G.1 Technical Direction

Guidance and specific direction in carrying out the stated requirements within the context of FSI will be provided by the COR, ACOR, or GTM (to be identified when the contract is awarded) on an ongoing basis.

Contractor personnel will be expected to carry out instructions received from the COR, ACOR, or GTM in a professional and timely manner. The contractor shall not take direction from anyone who is not the Contracting Officer, or appropriately designated as COR, ACOR, or GTM.

Section H- Special Contract Requirements

H.1 Standards of Conduct

The Contractor shall ensure that personnel assigned to this contract observe the highest standards of personal and professional conduct, and that employees performing functions outside the United States observe the re-quirements of the local law and applicable US mission regulations, including but not limited to instructions or policies governing outside employment, commercial activities, currency exchange, and travel restrictions.

The Contractor is responsible for recruiting and hiring only those personnel who can maintain the standards of conduct required under this contract. Additionally, the Contractor is responsible for maintaining satisfactory standards of employee conduct and integrity and shall be held fully accountable for the conduct of its employ-ees and its subcontractor’s employees.

If the Contracting Officer determines that continued performance under this contract by any Contractor or…