SFSIAQ15Q0007__QA_Responses.pdf

SFSIAQ15Q0007

Smartboard Panel Refresh Installation Services Solicitation

Questions & Answers

1. Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

No it is a new requirement.

2. Will a Site Visit Attendee list be provided?

No, site visit was a non-mandatory aspect of this solicitation and no list will be provided outside of the Government’s documentation.

3. Is this a single award, or might Options 1 and 2 be made as either subsequent awards to the successful Contractor, or awarded to other Contractors?

This is a single award. Only one of the three quantities will be awarded. The total award will not exceed the quantity in option two.

4. Is there more than one loading dock for Contractor access? What are the hours for the loading dock? Any restrictions for use?

There is only one loading dock for this project. The hours are not set but based on escort availability. The only two restrictions are: the use must be scheduled and the there is no parking in the loading dock area.

5. Is there a freight elevator we can access? Are there any restrictions for use?

There are elevators though out FSI. There is a freight type elevator near the Audiovisual Facility.

They are not scheduled. There are no restrictions.

6. We have Government badged personnel with other Agencies, do they require DOS/FSI badges or escorts? Or will escorts be provided for the duration of the project?

FSI requires a name list of personnel who will be onsite each day. They will be added to the

Visitor’s Center list where they will collect a daily badge to be worn during their time here.

During day work there will be a coordinator to interface with crew. For any work outside a normal day, there will be escorts.

7. Will parking be provided for Contractor personnel working on this project? Will there be a fee?

Parking is open to all but is based on a daily/bi-weekly/monthly/yearly fee.

PARKING FEE

The following fees, which are used to pay the contractual costs for operating the parking service, are applicable to regular and intermittent parking permits (the fees are subject to change at any time with a prior 30 day notice):

--The fee for yearly permits is $130.00, payable in advance;

--The fee for regular permits is $25.00 per month, payable in advance;

--The fee for a bi-weekly permit is $15.00, payable in advance;

--The fee for daily permits is $5.00 per day.

Vendors can purchase parking via this link… http://fsiapps.state.gov/Fsiparking/ http://fsiapps.state.gov/Fsiparking/

8. Can multiple rooms be accessed and refitted simultaneously?

Yes based on availability of escorts for evening work when all classrooms are empty.

9. Can the new Smart Boards be installed prior to any patching/painting by others, if required?

Yes.

10. Does DOS/FSI require the removed Smart Boards, cables, etc. to be packed in boxes, crates or on pallets? Is the Contractor responsible to stack or otherwise organize the removed Boards in the FSI storage area?

Yes to both questions.

11. CLIN 3 includes 100 Wall Plates. Does DOS/FSI require wall plates for the Option 1 and

2 Boards?

Yes, all options are of the same requirement but with an increased in quantity as designated in the CLIN.

12. Does DOS/FSI require the SBID-G4-XTM option boards installed on the Option 1 and 2

Boards as well?

13. What submittals and documentation at completion are required?

Vendor will provide a complete list of model numbers/names, serial numbers and settings for each classroom in an XLR format.

14. Assuming there is a GFE PC located in each room to receive a new Smart Board, is the

Contractor required to install new software, drivers or updates for the Smart Board on that PC?

No.

15. The Solicitation document provides 3 locations for the pricing, as follows:

on the SF-1499 page 2 on the table on page 6 on Section 3, the list of CLINS on page 7.

Please provide direction as to the desired format for pricing.

Vendors should provide pricing in all three formats.

16. We realize DOS/FSI may alter the Solicitation by Amendment (adding the wall mounts, and wall plates for Options 1 and 2; CLINS 004 and 005 respectively) thus there is an opportunity for clarification.

Options 1 and 2 (CLINs 4 and 5) are an extension of the original requirement with a modified amount. There is no need to add any different information.

17. Existing A/V wall plates on the outside “credenza walls” noted at the bid walk appeared to include 2 serial port jacks, 2 mic jacks, 1 HDMI, 1 USB port, a left & right speaker jack, and 1 video jack. Please confirm the configuration/quantities for each typical A/V wall plate.

Wall plates with 2 HDMI connectors & USB Type B as in the solicitation.

18. Existing IT wall plates on the outside “credenza walls” noted at the bid walk appeared to include 2 Cat 5/6 network jacks, 1 cable TV jack and 1 blank off/spare. Please confirm the configuration/quantities for each typical IT wall plate.

IT wall plates are not part of the scope.

19. During the site visit we were shown only two typical classrooms. The nearest electrical closet was about 60’ from the classrooms we saw.

a. Are the corps IT services located in the electrical closets?

b. If so can contractors assume (for bidding purposes) that all rooms are an average of 60’ from the core IT utilities.

c. Can contractors be given a set of floor plan electric/signal as-built drawings to accurately bid from?

(a) Not necessarily. However, most Telco’s are at one end of the hallway or the other.

Distances can vary.

(b) No.

(c) No. floor plans/blueprints are a violation of our security requirements and cannot be furnished.

20. Onsite discussions seem to indicate that our scope is to extend services from the existing wall jacks on the “credenza wall” of each classroom and not pull new cable from the IT closets. Are we to utilize the existing “Credenza Wall” A/V plates and extend service to the new smart boards or are we to provide new cabling and new wall plates at each new smart board from nearest IT closets or do the existing smart boards already contain a full suite of utilities behind them?

The IT connections are not part of the scope. AV connections from wall plate to panel is the scope.

21. Can we reuse existing conduit pathways or do we need to fish-tape the walls?

The pathways may be reused but should be cleared to avoid clutter and space issues.

22. The scope of work lists 100 classrooms for base bid, 110 for Option #1 and 120 for

Option #2. Please confirm these are the actual counts for each base options and that it is not that intend to bid 100 for base, only an addition 10 rooms for Opt.1 and only an additional 20 rooms for Opt. 2.

It is intended that 100 are bid for base with options to only add 10 rooms for option 1 and only an additional 20 rooms for option 2. This will be reflected in Amendment 001.

23. The scope of work is clear that the BASE BID shall include all labor materials equipment for the optional SBID-G4-XTM slave Panel Interface Board. Should these units be included on each of the options as well?

24. Are all the classrooms located in the F bldg. that we site walked? If not can we be given a count of rooms in each of the bldgs.? A set of existing floor plan drawings would also assist for this RFI response.

Possibly one or two in the K building which is attached to F, otherwise all in F. See question 19

(c)

25. Based on the required information needed to bid this project we respectfully request a 1 week bid date extension beyond the date we receive RFI responses.

An extension will be made on this solicitation until June 30, 2015. This will be reflected in

Amendment 001