Seller_SOP_Checklist_V5 B2727407.pdf
PDF 189 KB Posted
- Attached to
- Catering for Training & Development
- Solicitation number
- B2727407
- Issued by
- Pennsylvania
About this file
This file is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform, related to a small order purchase for Catering for Training & Development in Pennsylvania. The document provides a step-by-step guide for vendors submitting quotes, requiring sellers to enter unit costs for all listed items, answer mandatory questions, and complete all required tabs within the online bidding system. The procurement is structured as a whole award to the lowest responsive and responsible bidder, with the explicit requirement that sellers must quote all items to be eligible for consideration. No delivery or provision of services is permitted until official notification from the department.
The checklist outlines critical submission requirements including verification of seller role status, Local Business Entity (LBE) certification status, acceptance of terms and conditions, and submission of required attachments. Vendors must have an executed Consent & Authorization form on file in their vendor profile, with no quotes considered without this documentation. The process includes optional submission of the LGBTQ Applicant Opportunity Data Form and any supporting documents relevant to the quote. All validation warnings must be resolved prior to submission, with the system providing red validation messages to indicate incomplete or missing information on any required tab.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .