Bid Price Increase_Decrease Instructions B2727407.pdf
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- Attached to
- Catering for Training & Development
- Solicitation number
- B2727407
- Issued by
- Pennsylvania
About this file
This file contains price increase and decrease instructions for a small order purchase contract awarded by the City of Philadelphia Free Library for catering services supporting training and development activities. The contract term runs from July 2026 through June 30, 2027, with potential renewal options available at the City's sole discretion for up to three additional one-year periods. The successful bidder must provide all quoted items and services at the prices established in the contract documents. No services should be delivered or provided until the department issues formal notification to proceed.
Price adjustments for renewal periods are permitted based on the percent change in the Consumer Price Index for All Urban Consumers in Philadelphia (All Items), as published by the U.S. Department of Labor Bureau of Labor Statistics and reflected in the Mid-Atlantic CPI Announcement for December of the applicable renewal year. However, price increases are capped at 4 percent annually, meaning the increase will reflect whichever is less—the actual CPI change or the 4 percent maximum. Sellers requesting price increases must submit written notice at least thirty days before contract expiration, referencing the bid number, contract number, period, item descriptions, pricing, current prices, applicable CPI percentage change, and proposed increased prices. Notice should be directed to Stephanie Moore at moorest@freelibrary.org and FLPPurchasing@freelibrary.org. Failure to provide timely notification results in renewal prices remaining unchanged from the previous period. Price decreases may be submitted at any time during the contract or renewal periods without restriction.
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Text version
City of Philadelphia Free Library of Philadelphia
SMALL ORDER PURCHASE - Bid# B2727407
PRICE INCREASE/DECREASE INSTRUCTIONS
Catering for Training & Development
1.1 Contract Term: July 2026 through June 30, 2027
1.2 Price Increase
Successful seller shall provide service and/or supplies at the prices set forth in PHL Contracts for a period of twelve (12) months. Thereafter, the contract may be renewed under the terms and conditions of this agreement at the sole option of the City on an annual basis for up to three (3) additional one (1) year period(s). Seller may increase prices for future renewal periods provided that:
Notice of price increases must be received, in writing, by the City at least thirty (30) days prior to the expiration of each contract period for price increases to be effective as of the first day of the renewal period. Price increase letter shall be sent to Stephanie Moore (via email – moorest@freelibrary.org and FLPPurchasing@freelibrary.org). referencing the bid number, contract number, period and showing item(s) description and applicable pricing. The price increase request must note the current price, the CPI percentage change, and the increased price.
Failure to notify the City within this thirty (30) daytime frame or if the letter is not received before the last day of the contract period, the prices for the renewal period shall be the same as the prices for the previous contract period.
For each renewal period the price increase and/or decrease shall be based upon the percent (%) change in the Index for All Urban Consumers - Philadelphia of the Consumer Price Index (All Items) as published by the U.S. Department of Labor, Bureau of Labor Statistics and as indicated by the Mid- Atlantic CPI Announcement for December of the applicable year of the renewal.
In no event shall the price increase exceed 4% in any renewal period. The increase shall reflect the change to the CPI or the 4% cap, whichever is less.
NOTE: Price decreases may be forwarded to Stephanie Moore, MooreSt@freelibrary.org and FLPPurchasing@freelibrary.org, in writing at any time during the contract period, to include any renewal period(s).
mailto:moorest@freelibrary.org mailto:FLPPurchasing@freelibrary.org mailto:MooreSt@freelibrary.org mailto:FLPPurchasing@freelibrary.org
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