Catering for Training_Development Bid Specs_Delivery Address~1.pdf
PDF 267 KB Posted
- Attached to
- Catering for Training & Development
- Solicitation number
- B2727407
- Issued by
- Pennsylvania
About this file
This is a bid specification document issued by the City of Philadelphia Free Library for Micro Purchase Bid #B2727407 for catering services supporting Training & Development activities. The vendor shall provide continental breakfast catering services with an estimated usage of one to two two-day sessions per month, equaling approximately two to four service days monthly. Services will be scheduled up to two times per week, Monday through Friday only, between 7:00 AM and 7:00 PM, with a minimum attendance requirement of fifteen people per service date. The continental breakfast base package includes coffee and tea service (delivered in urns with 72-hour pickup requirement), bagels with cream cheese, jelly and butter, assorted muffins and Danishes, and whole fruit (apples and oranges only). Optional add-on items quoted as separate line items include assorted juices (8-12 oz. bottles), individual-size chips, cookie trays (minimum 30 assorted cookies), and bottled water (per case of 24 bottles). Food quantities for the base package shall be based on 1.5 servings per person.
The vendor must operate from licensed commercial facilities only with no home preparation permitted. All necessary paper, plastic, and disposable items including tablecloths, utensils, napkins, cups, plates, and stirrers shall be provided by the vendor, with delivery and setup included in pricing. Orders will be communicated via email with a minimum 24-hour notice requirement and shall include the date, time, location, and number of attendees. The service location is Parkway Central, 1901 Vine Street, Philadelphia, PA 19103. The award will be made as a whole to the lowest responsive and responsible bidder, and vendors must quote all items to be eligible for award. Inquiries should be directed to Angie Rohacek at RohacekA@freelibrary.org or 267-225-4851, or Shahadah Abdul-Rashid at Abdul-RashidS@freelibrary.org or 215-326-9547.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
City of Philadelphia Free Library of Philadelphia
MICRO PURCHASE - Bid# B2727407 Catering for Training & Development
1.1 Specification Information
Catering Services – Catering for Training & Development
Mandatory Requirement:
Vendor must operate from licensed commercial facilities only; no home preparation is permitted.
Scope of Services:
Vendor shall provide continental breakfast catering services in support of Training & Development activities.
Estimated Usage:
The number of events is currently undetermined; however, the Library estimates approximately one (1) to two (2) two-day sessions per month, or approximately two (2) to four (4) service days per month. This estimate is for pricing purposes only and does not guarantee a minimum quantity of orders.
Service Schedule
• Up to two (2) times per week, Monday through Friday only, between 7:00 AM and 7:00
PM
• Minimum attendance: fifteen (15) people per service date
Continental Breakfast Base Package
The base continental breakfast package shall include:
• Coffee and tea setup
• Coffee must be delivered in urns, not boxes
• Urns must be picked up within seventy-two (72) hours
• Bagels with cream cheese, jelly, and butter
• Assorted muffins and Danishes; no donuts
• Whole fruit only: apples and oranges; no fruit salad
Separate Line Items / Optional Add-Ons
The following items shall be quoted as separate line items and may be ordered separately as needed:
• Assorted juices, 8 oz. to 12 oz. bottles
• Assorted individual-size chips
• Assorted cookie tray
• Bottled water, priced per case of twenty-four (24) bottles
Quantities
• Food quantities for the continental breakfast base package shall be based on 1.5 servings per person unless otherwise specified
• Pricing for separately quoted juice, chips, and cookie tray items shall be based on service for a minimum attendance of fifteen (15) people unless otherwise specified
• Cookie tray shall include a minimum of thirty (30) assorted cookies
• Bottled water shall be quoted separately per case of twenty-four (24) bottles
Equipment and Supplies
Vendor shall provide all necessary paper, plastic, and disposable items, including tablecloths, utensils, napkins, cups, plates, and coffee/tea stirrers, when applicable.
Delivery and Setup
Delivery and setup shall be included in pricing.
Ordering and Notification
The awarded vendor will receive a minimum of twenty-four (24) hours’ notice for each service date.
Orders will be emailed to the vendor’s designated email address and will include:
• Date
• Time
• Location
• Number of attendees
Location
Parkway Central 1901 Vine Street Philadelphia, PA 19103
Additional Notes
The seller is expected to comply with all specifications outlined in this document to be considered for the contract. Failure to meet these requirements may result in disqualification from the bidding process.
Contact for Coordination
Angie Rohacek RohacekA@freelibrary.org 267-225-4851
Shahadah Abdul-Rashid Abdul-RashidS@freelibrary.org 215-326-9547 mailto:RohacekA@freelibrary.org mailto:Abdul-RashidS@freelibrary.org
| Service Schedule |
| Continental Breakfast Base Package |
| Separate Line Items / Optional Add-Ons |
| Quantities |
| Equipment and Supplies |
| Delivery and Setup |
| Ordering and Notification |
| Location |
| Additional Notes |
| Contact for Coordination |
File details come from the government source that posted it. Updated .