Seller_Software_Program_Checklist_B2727453.pdf
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- Adobe Creative Cloud
- Solicitation number
- B2727539
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for the City of Philadelphia Procurement Department's Software Program, outlining the procedural requirements for vendors submitting quotes through the PHLContracts platform. The checklist establishes a 12-step submission process that requires vendors to navigate multiple tabs within the online system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must confirm their seller role, answer all mandatory questions, review and accept terms and conditions, and address any validation warnings before submitting their quote through the platform. The document emphasizes that vendors should click "Save & Continue" on every tab to ensure proper progression through the submission process and notes that the Local Business Entity (LBE) Program does not apply to the Software Program, though the LBE certification question must still be answered to proceed.
The checklist requires vendors to enter unit costs and discounts for each listed item and permits the use of an alternate description field or separate attachments for additional information. Vendors are responsible for downloading and saving all attachments listed in the Terms & Conditions tab and uploading any documents related to their quote in the Attachments tab. The document does not specify pricing terms, contract duration, renewal options, funding amounts, or award dates, focusing instead on the mechanics of the submission process. The checklist serves primarily as a procedural guide to ensure all vendors follow consistent steps when submitting quotes for the City of Philadelphia's software procurement opportunity.
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| File | Type | Posted |
|---|---|---|
| Seller_Software_Program_Checklist_B2727456.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .