Seller_Office_Automation_Checklist B2627285.pdf
PDF 210 KB Posted
- Attached to
- Fire Studio 7 Upgrade
- Solicitation number
- B2627314
- Issued by
- Pennsylvania
About this file
This document is a Seller Office Automation Checklist issued by the City of Philadelphia Procurement Department for vendors submitting quotes through the PHLContracts platform. The checklist outlines a 15-step process for sellers to complete and submit quotes for office automation products and services. Vendors must ensure they are operating in the Seller role rather than Seller Admin role and must complete all required tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary before submission. For the Fire Studio 7 Upgrade contract opportunity in Pennsylvania, all deliveries must be inside deliveries to a loading dock, and vendors are required to provide costs for installation and configuration unless otherwise directed by the City. Vendors must also submit product literature upon request.
The checklist requires vendors to answer a question regarding Local Business Entity (LBE) certification status, though the LBE Program does not apply to the Office Automation Program itself. For each item listed, vendors must enter unit costs and optional discounts, and all mandatory questions must be answered. Vendors are instructed to download and review all Office Automation Form requirements related to installation, configuration, and maintenance, accept the terms and conditions of the bid, and submit any required attachments. The summary tab allows vendors to review their complete quote and address any validation warnings before final submission through www.PHLContracts.phila.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| Office_Automation_Form B2627285~1.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle
, then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear, and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program, but this question must be answered in order to proceed with your quote.
Step 3: Select Acknowledged For each item listed on the Items tab, indicate a cost or select 'No Charge'. Please do not select 'No Bid'.
Items Tab
Step 4: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 5: Use the Alternate Description field for additional information or include it in a separate attachment uploaded to the Attachments tab.
Questions Tab
Step 6: Answer all mandatory questions
Terms & Conditions Tab Step 7: Download and Save all attachments listed
Step 8: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 9: Accept the terms and conditions of the bid
Step 10: Complete any Attachments required to be submitted with your quote
Step 11: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 12: Attach any documents related to your quote
Summary Tab
Step 13: Review your quote
Step 14: Address any Red validation warnings
Step 15: Submit your quote www.PHLContracts.phila.gov http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
File details come from the government source that posted it. Updated .