Seller_Office_Automation_B2627325.pdf
PDF 210 KB Posted
- Attached to
- Palo Alto Firewall Equipment
- Solicitation number
- B2627325
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Office Automation Program, outlining the required steps for vendors to submit quotes through the PHLContracts portal. The checklist guides sellers through a multi-step submission process including general information confirmation, itemized pricing for products or services, mandatory question responses, acceptance of terms and conditions, and attachment uploads. Vendors must complete all tabs sequentially, saving their progress after each section, and address any validation errors before final submission. The process requires vendors to specify unit costs and optional discounts for each listed item, provide alternate descriptions where applicable, and acknowledge their understanding of installation, configuration, and maintenance requirements specific to office automation offerings.
Key submission requirements include confirming business certification status as a Local Business Entity (though this does not apply to the Office Automation Program), downloading and reviewing all relevant attachments and terms documents, and answering all mandatory questions posed by the procurement department. Vendors must ensure they are operating in the Seller role rather than Seller Admin role to properly access the quote submission interface. The checklist emphasizes that all validation warnings must be resolved before quote submission and that vendors can save incomplete quotes to the Working section for later completion. All required documentation and product literature must be attached to support the vendor's quote submission on the PHLContracts.phila.gov platform.
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| File | Type | Posted |
|---|---|---|
| Office_Automation_Form B2627325.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle
, then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear, and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program, but this question must be answered in order to proceed with your quote.
Step 3: Select Acknowledged For each item listed on the Items tab, indicate a cost or select 'No Charge'. Please do not select 'No Bid'.
Items Tab
Step 4: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 5: Use the Alternate Description field for additional information or include it in a separate attachment uploaded to the Attachments tab.
Questions Tab
Step 6: Answer all mandatory questions
Terms & Conditions Tab Step 7: Download and Save all attachments listed
Step 8: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 9: Accept the terms and conditions of the bid
Step 10: Complete any Attachments required to be submitted with your quote
Step 11: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 12: Attach any documents related to your quote
Summary Tab
Step 13: Review your quote
Step 14: Address any Red validation warnings
Step 15: Submit your quote www.PHLContracts.phila.gov http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
File details come from the government source that posted it. Updated .