SEED Project - Fair Opportunity Proposal Request (FOPR) 31 Aug 2022.pdf

Multiple Award Contract for Small Purchase Orders

(MACSPO)

Fair Opportunity Proposal Request (FOPR)

I. FOPR INFORMATION

a. Project Title: Install New Shower Stall in Locker Room, B1210

b. Project No: Work Order 9490415, Building 1210, Hanscom AFB, MA

c. Issue Date: 31 August 2022

d. Issued By: Air Force Life Cycle Management Center / PZIA

16 Eglin Avenue / Bldg. 1604 Hanscom Air Force Base, MA

e. For information regarding this FOPR please contact:

Name Telephone Email

Marika Trantanella 781-879-3747 marika.trantanella.1@us.af.mil Marc Proietto 781-225-2040 marc.proietto@us.af.mil

f. FOPR Issued To:

Bidders of the FY23 MACSPO Source Selection TBD

g. Project Location: Building 1210, Hanscom AFB, MA

h. Site Visit Specifics:

Date Time Building and Meeting Location Subcontractors Allowed?

21 Sep 22 10:00 a.m. Building 1210 Yes

NOTE: If attending the site visit, we will need all names attending and sent via email 2 days prior (19 September 2022) to the contacts above.

i. Questions: Questions resulting from this FOPR and/or site visit shall be submitted to the points of contact (POC) listed above in Paragraph d, no later than 26 September 2022. Any questions whether technical or contractual in nature shall be submitted in writing. Questions will be consolidated and responses will be forwarded to all Contractors. No further questions will be addressed on this project after this date. Contractors shall address any assumptions and proposed exceptions to the Contracting Officer (CO) in their proposal.

j. FOPR Closing Date: Electronic proposals are due at the location specified in Paragraph III c, on

12 October 2022. Eastern Time to the POCs identified in paragraph e of this section. The Government reserves the right to reject late proposals or facsimiles.

k. Contractor must notify the individuals listed in paragraph e of this FOPR if they intend to not submit a proposal in response to this FOPR no later 12 October 2022.

mailto:marika.trantanella.1@us.af.mil mailto:marc.proietto@us.af.mil

l. FOPR List of Attachments:

1 SOW 9490415 Building 1210 31 March 2022 2 Massachusetts Wage Determination 12 Aug 2022 3 Drawings 31 Mar 2022 4 Fair Opportunity Exception Justification 16 Aug 2022

II. GENERAL TASK ORDER INFORMATION

a. Disclosure of the Magnitude of Project in accordance with (IAW) FAR 36.204:

Less than $25,000

X Between $25,000 and $100,000 Between $100,000 and $250,000

b. Type of Task Order: Firm-Fixed Price

c. Task Order Evaluation Criteria: IAW MACSPO Contract Statement of Work (SOW), dated 07 Dec 2021 & MACSPO Ordering Procedures, dated 03 May 2022, A Lowest Price Technically Acceptable (LPTA) evaluation will be utilized for issuance of this task order to determine a best value selection.

d. Project Completion: 120 Calendar Days after Contractor receipt of Task Order Award and notice to proceed. In the event conflicts arise between the offeror’s proposal and the SOW, the SOW takes precedence.

e. Proposal Acceptance Period: Proposals which provide less than 90 calendar days for Government acceptance from the proposal due date may not be considered and may be rejected.

f. Construction Warranty: Work completed under contract resulting from this FOPR will be warrantied IAW the clause at FAR 52.246-21, Warranty of Construction, as included in the basic contract.

g. Construction Wage Rate Requirements: All work completed under contract resulting from this FOPR will comply with the wage rate requirements of the clause at FAR 52.222-6, Construction Wage Rate Requirements. The primary site of the work and the applicable Wage Determination or General Wage Decision is attached. In the event the General Wage Decision is revised prior to task order award, the most current decision will be utilized in the resulting task order.

h. Safety: Issuance of a task order arising from this FOPR will be performed IAW the clause at FAR 52.236-13, Accident Prevention. Contractors shall comply with all applicable provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Engineer Manual (EM) 385- 1-1.

http://www.usace.army.mil/publications/eng-manuals/em385-1-1/tlpdf

i. Evaluation Methodology/Clarifications: Offerors Price proposals will be ranked by price (lowest to highest), then evaluated for price reasonableness. The lowest priced offeror found to be technically acceptable and evaluated to be reasonable will be considered to be the “best value” to the Government and the award shall be made to that offeror. Offerors’ Price Proposals ranked higher by price than the “best value” to the Government will not be evaluated for technical acceptability. The Government reserves the right to request clarifications to correct errors or gain an understanding of aspects of a proposal.

http://www.usace.army.mil/publications/eng-manuals/em385-1-1/tlpdf

• The Government reserves the right to request any and all additional data necessary to determine technical acceptability or a fair and reasonable price. The Government may contact all, some, or none of the offerors.

j. INTERCHANGES: Interchanges are fluid interaction(s) between the CO and the offerors that may address any aspect of the proposal and may or may not be documented in real time. The Government intends to make award based on the initial proposal submissions without conducting interchanges.

Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs will be considered in making the order selection decision. Interchanges may be conducted with one, some, or all offerors as the Government is not required to conduct interchanges with any or all Offerors responding to this FOPR.

• Once the Government determines the Offeror that is best-suited to meet stated requirements, the

Government reserves the right to communicate with only that Offeror to address any issues, if necessary, and finalize an order with that Offeror. If the parties cannot successfully resolve outstanding issues, as determined pertinent at the sole discretion of the Government, the Government may communicate with the next best-suited Offeror, based on the original analysis and address any necessary issues with that Offeror. If the Government begins communications with the next best-suited Offeror, no further communications with the previous Offeror will be entertained until after order award. This process will continue until an agreement is successfully reached and an order is awarded.

k. PAYMENT BONDS OR ALTERNATIVE PAYMENT PROTECTIONS: IAW FAR 28.102-1(b), the contractor shall provide either a payment bond or an irrevocable letter of credit (ILC) following award.

The payment bond or ILC shall be for 100% of the negotiated price of task order. If the task order price increases, the payment bond or ILC shall be increased commensurate with the increase of the task order price.

• The Government shall not be held responsible for the contractor being unable to procure needed payment protections. If the contractor fails to procure a payment bond or an ILC in a reasonable period of time, that may provide the Government grounds to terminate the TO for default.

III. PROPOSAL PREPARATION

a. Proposal Preparation: To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirement of this FOPR and the basic MACSPO contract. The proposal must incorporate the information from any and all requests for information, site visits, questions and answers throughout the FOPR time period, and address all aspects in the SOW. All attachments found in the basic IDIQ contract (I.E. UFC’s, Regulations, SOW, and Standards) and referenced in the SOW (listed in the attachments in Section l) dated 31 Mar 2022 must be adhered to and taken into consideration when proposing.

b. Clarity: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

c. Discrepancies: If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

d. Format: Offerors are to submit proposals which include a complete proposal. Proposals are to be legible, clear, concise and professional. Proposals must be submitted in electronic format. Electronic format is to be Adobe PDF, Microsoft Word, Microsoft Excel, or Microsoft Power Point. Electronic formats shall be compatible with a Microsoft operating system.

e. Proposal Submissions: Offerors shall submit one (1) electronic copy of the following (electronic copies must be submitted in individual volumes). At this time the Government is not accepting hard copy or hand delivered proposals – all proposals must be delivered electronically.

- Signed FOPR/Proposal/Pricing Schedule

- Acknowledgement of Amendments, if applicable

- The proposal shall include technical requirements as identified under Section IV: Evaluation

Factors.

- Any and all Material Submittals and required certifications (as required in the SOW)

- AF IMT 3000 (if applicable)

Incomplete proposals will be considered technically unacceptable.

IV. EVALUATION FACTORS

A Lowest Price Technically Acceptable (LPTA) evaluation will be utilized for issuance of this task order to determine best value.

Evaluation Factors:

i. Technical

ii. Price

Factor i - Technical

The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in the attached Task Order Statement of Work. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the subfactors. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical subfactor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Technical acceptability will be determined based on the following:

- Offeror’s technical approach and capability to satisfy the following aspects of the SOW:

• Section 2.0 – General Scope of Work

- Any and all Material Submittals and required certifications (as required in the SOW)

- Offeror’s ability to meet the Period of Performance.

Proposal(s) will be rated as either acceptable, or unacceptable as outlined in the table below.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

Factor ii – Price

The Government reserves the right to evaluate price proposals for Total Evaluated Price, Completeness, Reasonableness, Cost/Price Realism Analysis, and/or Unbalanced Pricing. Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

Notice to Offerors:

This FOPR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award an order in response to this FOPR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

This RFP is issued in accordance with (IAW) FAR 52.232-18 AVAILABILITY OF FUNDS, Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

All delivery orders or task orders are subject to the terms and conditions of this contract. The government reserves the right to issue orders both unilaterally or bilaterally IAW FAR Clause 52.216-18 Ordering and all terms and conditions of the contract.

Task order proposals shall be prepared at no cost to the Government, and are not reimbursable by the Government. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government is not liable for any proposal preparation costs incurred by the offerors.

NOTE: Per FAR 9.104-1(b) To be determined responsible, a prospective Offeror must be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and Governmental business commitments. If you are behind or late on other task orders, the Government may deem you non-responsible and ineligible for future awards until you are back on schedule or completed with other projects.

The following provision and clauses which are not on the basic contract will be incorporated in to the Task Order:

AFFARS Clauses 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.242-9000, Contractor Access to Air Force Installations

The following DFARS Clause from the basic IDIQ requires fill-ins at the Task Order Level:

DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions. (DEC 2018)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause-

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2in1 INVOICE

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA2835 Admin DoDAAC FA2835 Inspect By DoDAAC F2B3AQ Ship To Code F2B3AQ Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

WAWF Primary: Patrick Hanley, at patrick.hanley.5@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause) mailto:patrick.hanley.5@us.af.mil