Security Guard IFB 275878.pdf

Page 1 of 6 – PLCB SECURITY GUARD SERVICES – IFB 275878

PENNSYLVANIA LIQUOR CONTROL BOARD

INVITATION FOR BID 275878

PLCB SECURITY GUARD SERVICES

OVERVIEW

The Pennsylvania Liquor Control Board (PLCB) is seeking up to three qualified

Contractors to provide professional, uniformed security guard services at designated Fine Wine & Good Spirits (FW&GS) retail locations throughout three regions of the Commonwealth of Pennsylvania. The selected Contractor(s) shall furnish all personnel, supervision, training, scheduling, and related resources necessary to provide reliable security coverage in accordance with the requirements of the Invitation for Bid (IFB). Services will include maintaining a visible security presence; deterring theft, disorderly conduct, and other unlawful or disruptive activity;

supporting the safety and security of customers and PLCB employees; monitoring assigned areas; responding appropriately to security-related incidents; and documenting and reporting significant events as required by the PLCB. Staffing levels, service hours, days of coverage, and assigned locations may vary based on operational and security needs, and the Contractor(s) must maintain sufficient qualified personnel to ensure uninterrupted service, professional conduct, timely response, and compliance with all applicable federal, state, and local laws, regulations, licensing requirements, and PLCB policies and procedures.

ISSUING OFFICE

This IFB is issued by the PLCB, Purchasing and Contract Administration Division, Room 212, Northwest Office Building, 910 Capital Street, Harrisburg, PA 17124-0001. Nicole Altavilla is the Issuing Officer and the sole point of contact at the PLCB for this IFB. Email: naltavilla@pa.gov.

PLCB CONTRACTING OFFICER

The PLCB Contracting Officer is the PLCB official authorized to enter and administer contracts and make written determinations with respect to contracts. The PLCB Contracting Officer is Tammy Wenrich, Procurement Specialist 4, Purchasing and Contract Administration, Room 212, Northwest Office Building, 910 Capital Street, Harrisburg, PA 17124-0001.

PLCB CONTACT PERSON

The PLCB Contact Person, defined as the PLCB employee charged with the day-to-day supervision of the performance of the services required and who interacts with the Contractor(s), is Martin B. Molitoris, Director of Asset Protection, Northwest Office Building, 910 Capital Street, Harrisburg, PA 17124-0001.

mailto:naltavilla@pa.gov

Page 2 of 6 – PLCB SECURITY GUARD SERVICES – IFB 275878

CONTRACTOR CONTACT PERSON

The Contractor(s) shall provide the PLCB with a single point of contact for all Contract related questions or problems. Immediately upon notification of award, the Contractor(s) shall provide the PLCB with the name, address, email address, and telephone number of this individual.

CONTRACTOR QUALIFICATIONS

Contractor must submit the following:

A. Company Overview. Provide the business structure, when and where it was formed, and an organizational chart with the bid.

B. Prior Experience. Contractor(s) must provide a sample of previous work experience for both the business as a whole and the technician(s) assigned to this IFB. For previous work experience, Contractor must provide the name, address, and telephone for both the business/agency and the individual project contact.

FAILURE TO SUBMIT THE REQUESTED INFORMATION ABOVE WILL RESULT IN BID

REJECTION.

SUPPLIER REGISTRATION

The PLCB uses the online self-service Oracle Supplier Portal (the “Portal”) to facilitate its business needs with contracted suppliers. Bidders are required to register in the Portal as a "Non- Merchandise" supplier of goods and services. During the registration process, every bidder must complete a questionnaire to verify their supplier type (Merchandise or Non-Merchandise). Every bidder must enter the details of the "PLCB Purchasing team contact person". This information can be found in the "Issuing Office" section on Page 1 of this IFB.

Registration must be completed before a bid can be submitted. Information on how to register and related training can be found by clicking the link below. (Please Note: A PLCB Supplier number will NOT be immediately generated upon submission of registration. The request will be processed within 3-5 business days from date received. It is recommended that bidders allow sufficient time to register before the bid deadline).

https://www.pa.gov/agencies/lcb/supplier-vendors/goods-and-services-suppliers.html

Upon contract award, the Contractor will use the Portal to manage and update account information, upload and view invoices, view and acknowledge POs and related documents, view payment information, and track payment status.

It is the Contractor's responsibility to ensure that the supplier information contained in the Portal is accurate and complete. Failure to update the Portal of any changes to supplier information may result in delayed payments.

QUESTIONS

Questions regarding this IFB must be submitted via email only, with the subject line entitled “IFB #275878 Questions” to the Issuing Officer, Nicole Alavilla, at naltavilla@pa.gov no later than https://www.pa.gov/agencies/lcb/supplier-vendors/goods-and-services-suppliers.html

Page 3 of 6 – PLCB SECURITY GUARD SERVICES – IFB 275878

Friday, October 2, 2026 at 1:00 PM ET. Bidders shall not contact the Issuing Officer by any other means. All questions received will be answered, in writing, and such responses shall be posted to the Department of General Services (DGS) website at www.emarketplace.state.pa.us as an addendum to the IFB by 4:00 PM ET on Friday, October 9, 2026.

All questions and official responses are an addendum to, and part of, this IFB. The PLCB is not bound by any verbal information, nor is the PLCB bound by any written information not part of the IFB or formally issued as an addendum by the Issuing Office. Questions submitted to the IFB are not considered to be, nor are they treated as, a protest to the specifications or of the solicitation.

CONTENT OF AND ADDENDA TO THE IFB

If the Issuing Office deems it necessary to revise any part of this IFB before the bid response date, the Issuing Office will post an addendum to the DGS website at www.emarketplace.state.pa.us as well as posting within the Portal. It is the bidder’s responsibility to periodically check each system for any new information or addenda to the IFB. When an addendum is posted to the Portal, bidders who have already submitted a bid will receive a system-generated email notification alerting them to the change. The bidder must log into the Portal to review and acknowledge the addendum to have their bid considered. Failure to review and acknowledge the addendum will be considered a non-responsive bid and result in the bid rejection.

THE CONTENT OF THIS SPECIFICATION DOCUMENT, ITS ATTACHMENTS AND ADDENDA

SUPERSEDES ANY LANGUAGE IN THE PORTAL SHOULD THERE BE A CONFLICT. For example, if this specification contains requirements regarding bid validity or delivery date, then no language in the Portal (or bidder entry into the Portal, if solicited via an entry field) will change those requirements.

RESPONSE DATA

Bidders must submit their bids through the Portal. See the Supplier Registration paragraph above for further information on the submission process.

NOTE TO AVOID DISQUALIFICATION:

• ATTACHMENT #3 - BID FORM BOP-1206 must be signed in ink by an official legally authorized to bind the Contractor to its provisions. Failure to sign the Bid Form BOP- 1206 in accordance with these signatory requirements shall disqualify the bid.

• All applicable bid documents must be timely uploaded through the Portal. See “Required

Documents” below to avoid rejection of the bid.

• For this IFB, the bid must remain valid for at least 90 days. The contents of the Contractor’s bid will be incorporated into the contract. See Supplier Registration section above for more information on accessing the Portal and registering as a Supplier.

To be considered, submit the bid through the Portal on or before 1:00 PM ET on Friday, October

16, 2026. ALL BIDS MUST BE SUBMITTED THROUGH THE PORTAL. BIDS SUBMITTED BY

EMAIL OR HARD COPY WILL BE REJECTED AND WILL NOT BE CONSIDERED. This IFB will cover 3 Regions. Contactors can select which of the 3 Regions they would like to bid on by http://www.emarketplace.state.pa.us/

Page 4 of 6 – PLCB SECURITY GUARD SERVICES – IFB 275878 only entering a price for the Regions they are submitting for. Contractors are not required to enter pricing on lines they are not interested in providing services for.

REQUIRED DOCUMENTS:

The following documents must be included with the bid. Failure to include these required documents will be considered a non-responsive bid and result in bid rejection.

1. Attachment #3 – Bid Form BOP-1206 Referenced on Page 3

2. Company Overview Referenced on Page 2

3. Prior Experience Referenced on Page 2

4. Personnel/Certification Referenced on Page 2

5. Insurance Certificate Referenced on Page 4

6. Attachment #4 - Workers Protection Certification-

BOP-2201 Referenced on Page 5

7. Attachment #2 – Qualification Certification Referenced in SOW

8. Attachment #6 – Customer References Referenced on Page 6

METHOD OF AWARD

This will be a single award contract to the lowest responsive and responsible bidder for each of the three regions, whose bid will be determined by the Total Cost for all requirements and criteria set forth in this IFB.

INSURANCE

The Contractor shall maintain the following insurance coverage during the term of the contract:

a. Workers Compensation Insurance sufficient to cover all the Contractor’s employees working to fulfill this contract in accordance with the Worker’s Compensation Act of 1915 and any supplements or amendments thereof.

b. Comprehensive General Liability Insurance and Property Damage Insurance. The limits of such insurance shall be not less than $1,000,000.00 for injury to or death of one person in a single occurrence and $3,000,000.00 for injury to or death of more than one person in a single occurrence and $500,000.00 for a single occurrence of property damage.

Documented evidence, such as a Certificate of Insurance or other proof acceptable to the PLCB that insurance will be extended to the Contractor, must accompany the bid. Such policies shall name the PLCB as an additional insured on certificates when issued and contain a provision that coverage afforded under the policies will not be canceled or changed until at least 30 days prior written notice has been given to the PLCB.

FAILURE TO SUBMIT THE REQUESTED INSURANCE INFORMATION ABOVE WILL

RESULT IN BID REJECTION.

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WORKER PROTECTION AND INVESTMENT EXECUTIVE ORDER

This procurement is subject to Executive Order 2021-06 Worker Protection and Investment.

Bidders must complete ATTACHMENT #4 - BOP-2201 Worker Protection and Investment.

FAILURE TO SUBMIT THIS FORM WILL RESULT IN BID REJECTION.

RUSSIA BELARUS CERTIFICATION

This procurement is subject to the Restrictions for Associations with Russan and Belarus Act 57 of 2023 (Act 57), which prohibits the Commonwealth and its agencies from contracting with, awarding grants to, or extending tax credits for any individual or business linked to the governments of Russia or Belarus, according to criteria established by the U.S. Treasury’s Office of Foreign Assets Control. Act 57 requires agencies to verify that bidders are not on the Treasury-published list of disqualified entities. The PLCB will certify the Bidder’s compliance with Act 57 and complete a “Russia/Belarus Certification” form BOP-2401.

BID TABULATION RESULTS

Results of this bid will be posted within 48 hours of bid opening to the DGS website at http://www.emarketplace.state.pa.us/. Bid results do not confer any contractual rights until a formal written contract has been executed by all necessary PLCB and Commonwealth officials and a Notice To Proceed (NTP) letter has been issued. Any additional information will require a Right to Know request found at http://www.openrecords.pa.gov/RTKL/CitizensGuide.cfm.

REJECTION OF INVITATION FOR BID/CANCELLATION OF SOLICITATION

The PLCB reserves the unqualified right to reject any and/or all bids received for this IFB, to waive technical defects or any informality in bids, and to accept or reject any part of any bid or to cancel this IFB, if, in its sole judgment, it is in the best interest of the Commonwealth.

TERMS AND CONDITIONS

The IFB’s Contract is governed by the PLCB’s Standard Contract Terms and Conditions for Non- Merchandise Purchase Orders (Form 54-FA-2.1). Form 54-FA-2.1 is attached as ATTACHMENT # 5 - Form 54-FA-2.1 and incorporated by reference.

TERM OF CONTRACT

The contract term is three years from the Effective Date. The PLCB reserves the right to renew this Contract for two additional one-year options.

PRIME CONTRACTOR RESPONSIBILITY AND SUBCONTRACTING

The selected Contractor is responsible for all services offered in this IFB. Further, the selected Contractor is the PLCB’s sole point of contact regarding contractual matters.

Subcontracting is not permitted. The Contractor is responsible for all services provided on their bid.

The Contractor is the sole point of contact regarding contractual matters.

http://www.openrecords.pa.gov/RTKL/CitizensGuide.cfm

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INCURRING COST

The PLCB is not liable for any cost incurred by anyone prior to issuance of a Notice to Proceed letter. The PLCB will pay the contractor only for services rendered at the rates stated in the contract.

INVOICING

If assistance is needed to create and submit an invoice through the Portal, please review the course on how suppliers enter an invoice in the Portal and/or quick reference guide located on the PLCB’s website at the following link: https://www.lcb.pa.gov/JoinOurTeam/Pages/ERP- Resources-for-Goods-and-Services-Suppliers.aspx

PAYMENT INQUIRES/QUESTIONS

Any questions or inquiries concerning payment of invoices shall be emailed to Comptroller Operations at: RA-PLCBExceptionProcess@pa.gov.

CUSTOMER REFERENCES

Bidders must complete and submit ATTACHMENT #6 CUSTOMER REFERENCES with their bid to provide a minimum of three references for which they have provided Security Guard Services within the last two years. References should include customer name, email address, and telephone number. The PLCB reserves the right to contact any or all references listed by the Bidder.

MANDATORY KICK-OFF MEETING

Awarded Contractor(s) are required to attend mandatory kick-off meetings at their own expense. The kick-off meetings will be scheduled after the contract effective date at each of the Regional Offices. The awarded Contractor(s) shall provide the PLCB Issuing Officer a list of personnel who will attend the kick-off meetings within five calendar days after receipt of the contract Notice to Proceed letter.

• PLCB Region 1 Office – Plymouth Meeting

• PLCB Region 2 Office – Harrisburg

• PLCB Region 3 Office – Pittsburgh https://www.lcb.pa.gov/JoinOurTeam/Pages/ERP-Resources-for-Goods-and-Services-Suppliers.aspx https://www.lcb.pa.gov/JoinOurTeam/Pages/ERP-Resources-for-Goods-and-Services-Suppliers.aspx mailto:RA-PLCBExceptionProcess@pa.gov