SECTION_M_BASIS_FOR_CONTRACT_AWARD_FINAL.pdf

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SECTION M

BASIS FOR CONTRACT AWARD - BEST VALUE

TRADE-OFF LOWEST PRICED FOR SATISFACTORY PERFORMANCE RISK

1. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. Failure to properly meet all of the solicitation terms and requirements may result in an offer being determined ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. AWARD – BEST VALUE - SOURCE SELECTION PROCESS- TRADEOFF. The final award decision will be based on the best value in accordance with the evaluation criteria’s established herein IAW FAR Part 15. Only technically qualified manufacturers offers will be evaluated and considered for award. A single award IDIQ will be awarded as an all or none basis.

3. Evaluation Factors. Satisfactory performance risk is critical to Supply Chain Management Squadron (SCMS) mission of maintaining Government stock levels at minimum levels with quality military aircraft parts. Thus, performance risk and Total Evaluated Price (TEP) shall be evaluated as critical FACTORS. Satisfactory performance risk is significantly more important than price. The Government will trade-off the lowest priced offer with unsatisfactory performance risk for the next lowest priced offer with satisfactory performance risk to obtain the best value for the USAF. Only one (1) proposal per offeror will be evaluated. The evaluation FACTORS and SUBFACTORS are listed below in descending order of importance.

a) FACTOR# 1: PERFORMANCE RISK

i) To evaluate performance risk the Government will review the recent 12 month average OTD rate provided by the offeror and evaluate the proposed delivery time(s) for reasonableness as well as any other performance records at the Government’s discretion to determine the overall performance risk of Satisfactory, Unsatisfactory, or Neutral.

(1) SUBFACTOR 1: Past Performance Rating. Offeror provided proof of their recent 12 month average On-Time-Delivery (OTD) rate from their assigned DCMA office. On-time delivery rate of 70% or higher for DoD contracts is considered satisfactory.

(a) NOTE. If the offeror proposed delivery schedule is reasonable but, does not have recent past or present DoD contracts and/or has DoD contract(s) but, no delivery schedule(s) have passed to establish an OTD rate then the offeror shall not be rated as satisfactory or unsatisfactory past performance but, instead shall be rated as having neutral past performance.

(2) SUBFACTOR 2: The offeror provided milestone schedule(s) to demonstrate the proposed delivery time(s) can be met fair and reasonably for a DPAS DO rated requirement.

ii) Performance risk shall be rated as Satisfactory, Unsatisfactory, or Neutral rating as described below in

TABLE 1:

TABLE 1: Performance Risk Rating

Rating Definition

Satisfactory

Based on the offeror’s recent 12 month average OTD rate and proposed delivery times, the Government has reasonable confidence that the offeror will deliver quality military aircraft parts as originally quoted on-time. An average OTD rate of 70% or higher is satisfactory.

Neutral

Offeror’s proposed delivery time(s) are fair and reasonable however, no recent 12 month average OTD rate is available because no delivery dates have passed to establish it. In this case, the offeror’s performance risk shall be rated neutral.

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Unsatisfactory

Based on the offeror’s recent 12 month average OTD unsatisfactory rate and proposed delivery times, the Government has low confidence that the offeror will deliver on time, as originally quoted. The offeror’s average on-time-delivery (OTD) rate of less than 70% is unsatisfactory.

b) FACTOR# 2: PRICE. Government anticipates competition and intends to award a single IDIQ with a five year ordering period or until the maximum quantity has been ordered, whichever occurs first. For providing stability to the small business and subcontractors the Government anticipates a savings through reduced unit prices.

(1) SUBFACTOR 1: The unit prices must be balanced among the priced CLINs/SubCLINs to be considered for award.

(2) SUBFACTOR 2: Total Evaluated Price (TEP). To arrive at TEP the Government will add the minimum quantity total price plus the maximum quantity total price by multiplying the highest proposed unit price.

(3) SUBFACTOR 3: The proposals not in compliance with Section 1215 of Public Law 98-94 (10

U.S.C. 2452 note) and DFAR 217.7505(a) shall not be considered.

4. The Government intends to award a contract without discussions with qualified offerors. The Government however, reserves the right to conduct discussions if deemed in the Government’s best interest. Clarifications are limited exchanges between the agency and offerors that may occur when contract award without discussions is contemplated; an agency may, but is not required to, engage in clarifications that give offerors an opportunity to clarify certain aspects of proposals or to resolve minor or clerical errors IAW FAR 15.306(a). The agency has broad discretion to decide whether to engage in clarifications with an offeror. Clarifications cannot be used to cure deficiencies or omissions in a proposal or otherwise revise a proposal.

5. Post Award Notice Successful Offeror. IAW 15.504, Award to successful offeror, “The contracting officer shall award a contract to the successful offeror by furnishing the executed contract or other notice of the award to that offeror.” (a) If the award document includes information that is different than the latest signed proposal, as amended by the offeror’s written correspondence, both the offeror and the contracting officer shall sign the contract award.

6. Post Award Notice Unsuccessful Offeror. IAW FAR 15.503(b)(1) “Within 3 days after the date of contract award, the contracting officer shall provide written notification to each offeror whose proposal”…”was not selected for award ( 10 U.S.C.2305(b)(5) and 41 U.S.C.3704)”. The notice shall include-

(i) The number of offerors solicited;

(ii) The number of proposals received;

(iii) The name and address of each offeror receiving an award;

(iv) The items, quantities, and any stated unit prices of each award. If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice. However, the items, quantities, and any stated unit prices of each award shall be made publicly available, upon request; and

(v) In general terms, the reason(s) the offeror’s proposal was not accepted, unless the price information in paragraph (b)(1)(iv) of this section readily reveals the reason. In no event shall an offeror’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other offeror.

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