SECTION_L_FA8212_6JUN2022.pdf

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SECTION L

INSTRUCTIONS TO OFFEROR

LOWEST PRICED TECHNICALLY ACCEPTABLE WITH PAST PERFORMANCE

EVALUATION

RFP FA8212-22-R-0020

A-10 VENTRAL FIN, RH – 5YR IDIQ

6JUN2022

1. REQUIREMENT A-10 SPARES:

a. PN: 160D511108-8 NSN: 1560-01-582-7820FJ

2. IAW 5.207(c)(16), Synopsis Description, All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency. In addition, per FAR 9.202 Policy, “The qualification requirement must be demonstrated before contract award” and thus, the offeror does not have to be technically qualified in order to submit a bid but, must be technically qualified before contract award.

3. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Potential offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

4. A single award contract will be awarded as an all or none basis. Only one (1) proposal per offeror will be considered. The offeror shall complete the solicitation as part of their bid, including the clause fill-ins, and sign and date the solicitation/ RFP. The RFP includes the solicitation and all its amendments (if applicable). In doing so, the offeror accedes to the contract terms and conditions as written in the RFP/ bid. The offeror agrees to hold its signed bid/offer firm for 60 days and that their bid constitutes the model contract. Submit one copy via e-mail to the Contracting Officer at leslie.evans.1@us.af.mil.

4.1. In order to have a complete bid the offeror must have the following in their bid package:

4.1.1. Formal solicitation/ Request For Proposal (RFP) completed and signed.

4.1.2. All RFP amendments, page 1 signed.

4.1.3. Recent/current performance record(s) from Govt source(s) (ie..DCMA office/ Contractor Supplier Risk Report from the Supplier Performance Risk System (SPRS) via Procurement Integrated Enterprise Environment (PIEE.eb.mil).

4.1.4. Milestone schedules for all the quoted delivery times in a format that clearly demonstrates the delivery tines are fair and reasonable and the original delivery times can be met. The format must allow the milestone schedules to be attached to SECTION J of the contract.

4.1.5. Higher level certification ISO 9001.

4.1.6. Complete SAR package if not a technically qualified source.

4.2. The offeror may also submit with their bid package:

4.2.1. Manufacturer’s OTD and Quality rates based on the record (see 15.3, Source Selection Information)

5. IAW FAR clause 52.211-15, Defense Priority and Allocation Requirements (APR 2008), this requirement has a

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“DO” rating. DO rated contracts, to include subcontracts, have a higher priority than commercial contracts. The proposed delivery schedule shall factor-in this higher priority when quoting delivery schedules.

6. Acquistion Threshold and Scope. Per the Independent Government Estimate (IGE) the total estimated acquisition value is less than the $5M threshold and thus, the Government does not have the authority and clearance to exceed this acquisition scope.

7. Acquisition Type: IAW FAR 6.1 Full & Open Competition (F&OC) – Total Small Business Set-Aside.

8. Contract Type: Firm-Fixed Price (FFP) Production Contract – Single Award 5YR IDIQ

9. Fund Type: Funded with 97X4930 CSAG-S Working Capital Fund (WCF). Revolving funds do not expire, even when obligated on to a production contract.

10. Projected Acquistion Schedule UPDATED: Post Synopsis 9-24 MAR2022; Post RFP 25MAR2022- WED 1JUN2022; Award within 30 days after RFP close-out date or by 30JUN2022.

11. Based on market research the Contracting Officer has determined there is a high probability of receiving competitive pricing, schedule, and delivery and within scope of the acquisition. Upon examination of the offerors, the Contracting Officer will review this determination and if, in the Contracting Officer's determines adequate competition exist, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the price is fair and reasonable and/or may extend, amend, or cancel the solicitation.

12. Potential offerors must be technically acceptable to be considered for award. IAW DFARS 217.7502, General

(b) “Replenishment parts must be acquired so as to ensure the safe, dependable, and effective operation of the equipment”, military aircrafts, and thus the spares are subject to qualification requirements per FAR 17.7, Acquisition of Replenishment Parts and FAR 9.2, Qualification Requirements. IAW FAR Part 9.206

“(c) If a qualification requirement applies, the contracting officer need consider only those offers identified as meeting the requirement or included on the applicable QPL, QML, or QBL, unless an offeror can satisfactorily demonstrate to the contracting officer that it or its product or its subcontractor or its product can meet the standards established for qualification before the date specified for award.”

12.1. Potential offerors that are not qualified may submit a Source Approval Request (SAR) per the attached Source Qualification Statement Spares (SQSS). All responsible qualified manufacturers may submit a bid, proposal, or quotation which shall be considered by the agency. The potential offeror must be technically qualified and acceptable in order to receive the award.

13. TDP. Offers shall be IAW the current TDP. The qualified manufacturer shall build and deliver on-time serviceable quality A-10 parts to the USAF. To meet the requirement the qualified manufacturer is responsible for reviewing the entire TDP before bidding on the requirement and identifying any discrepancies in the TDP preventing the manufacturer from meeting the inspection clause(s) of delivering serviceable assets in reasonable time to resolve the discrepancies and bid on-time.

14. TDP Access. The PCO is the point of contact for TDP access. The current TDP is attached to SECTION J of the RFP/Contract. The zip files must be downloaded from SAM.gov. To download the zip files from SAM.gov search for the RFP# FA8212-22-R-0020 and e-mail the PCO to approve access request to the controlled files. The request must be for official business only. DoD contractors must provide their CAGE code and if they are interested in bidding on the requirement before the PCO can approve the access request. The pre-award PCO is leslie.evans.1@us.af.mil and for post-award, the assigned PCO.

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15. Source Selection Technique 15.101-2, Lowest Priced Technically Acceptable with Satisfactory Past Performance. IAW 15.101-2 and 15.305(a), “Proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. An agency shall evaluate competitive proposals and then assess their relative qualities solely on the factors and subfactors specified in the solicitation.” The Government shall seek competitive pricing, delivery and schedules and shall consider all offers and select a responsible source that is technically acceptable with the lowest price for award.

15.1. FACTORS and SUBFACTORS listed by order of importance:

FACTOR 1: Technically Acceptable that includes Past Performance Evaluation. The overall rating for

FACTOR 1 will be “Acceptable” or “Unacceptable”. FACTOR 1 shall be rated “Unacceptable” if one of the Subfactors below is rated unacceptable.

SUBFACTOR 1: Technically Qualified Source (rated acceptable or unacceptable). In order to be rated satisfactory the source must be determined technically qualified by contract award per FAR

9.202. The contract award shall not be extended to qualify new sources. The contract award is scheduled within 30 days after the RFP close-out date. If the offeror is a new source that is not qualified source the offeror shall submit a complete Source Approval Request (SAR) package with the proposal. The SAR package shall be IAW the RFP posting and IAW AFMCI 23-113, Pre- Award Qualification of New or Additional Parts Sources and the Use of the Source Approval Request (SAR), 31 March 2020. The Engineering Activity shall evaluate the offeror’s technical qualifications based on the SAR package IAW AFMCI 23-113.

SUBFACTOR 2: Past Performance Evaluation (rated acceptable or unacceptable). IAW

15.304(3)(i) Past performance shall be evaluated in all source selections for negotiated competitive acquisitions expected to exceed the simplified acquisition threshold. The past performance shall be based on the past performance information provided by the offeror and other Government resources to determine if the offeror has satisfactory or unsatisfactory past performance (see 15.3.4. TABLE 1: Past Performance Rating). In order to fairly evaluate the offeror’s past performance the offer shall submit Recent/current performance record(s) from Govt source(s) (ie..DCMA office/ Contractor Supplier Risk Report from the Supplier Performance Risk System (SPRS) via Procurement Integrated Enterprise Environment (PIEE.eb.mil) with the bid and is highly encouraged to submit their Manufacturer’s Record on-time delivery (OTD) and Quality rating (see 15.3.3.) for comparison and consideration. IAW FAR 15.305(a)(2(ii) the past performance information provided by the offeror and other past performance information and sources shall be considered by the agency.

FACTOR 2: Price. Must be balanced to demonstrate that the offeror understands the requirement. The

Government intends to award the contract to the proposal which provides the best value to the Government according to a best value determination IAW 15.2.

15.2. Best Value. The best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The evaluation factors and significant subfactors that establish the requirements of acceptability is set forth in the solicitation. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-priced factors.

15.3. Source Selection Factors Information.

15.3.1. Recency is defined within the last 12 months but no later than April 30, 2021 – March 31, 2022.

15.3.2. Relevancy are efforts similar to the Government’s requirement.

15.3.3. Offer may submit the manufacturer’s record OTD and Quality rating. The manufacturer’s record must be recent and relevant and must include DoD contracts for similar requirements for the past 12 months (no later than April 30, 2021 – March 31, 2022). In order to have equal information from offeror to offeror the context of the data must be the same. The manufacturer’s OTD and quality rating must be based on the last contractual due-in date and

4 | 5 P a g e identify if delivery was on-time or if it was late. The manufacturer will list the problems encountered on the identified contracts and their corrective actions that resulted in satisfactory resolution and/or on-time delivery.

15.3.4. The past performance information provided by the offeror and other past performance shall be evaluated and the offeror’s past performance shall be rated as Acceptable or Unacceptable.

TABLE 1: Past Performance Rating: The contracting officer elected to consider past performance as an evaluation factor. It shall be evaluated in accordance with 15.305; However, the comparative assessment in 15.305(a)(2)(i) does not apply. If the contracting officer determines that a small business’ past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in subpart 19.6 and 15 U.S.C.637(b)(7)

Rating Definition

Acceptable

Based on the offeror’s recent/current past performance information and other sources the Government has reasonable confidence that the offeror will deliver quality military aircraft parts on-time, as originally quoted. The offeror will be rated satisfactory/ neutral if the offeror is a new DoD manufacturer and no past performance information has been established.

Unacceptable

Based on the offeror’s recent/current past performance information and other sources the Government does not have reasonable confidence that the offeror will deliver quality military aircraft parts on-time, as originally quoted.

15.3.5. FACTOR 1: Price.

Pricing First Articles. The requirement is for production articles and for a sample of the production articles (First Article(s) if a waiver is not applicable. If the offeror intends to submit a first article waiver the offeror shall do so well in advance before the RFP closes so that the Government has reasonable time to process the waiver and the offeror has sufficient time to submit a bid. If the First Article is waived, the first article becomes part of the production articles quantity and thus, the offeror shall price the first article as the same unit price as the production articles with the same delivery terms as the production articles. The bid’s Total Evaluated Price (TEP) will be the total price for the minimum quantities plus the prices for the option quantities for the out-years. The maximum price for the option quantities shall be calculated by multiplying the option quantities x the highest unit prices bidded among all the out-years to arrive at the maximum IDIQ contract value.

16. Post Award Notice Successful Offeror. IAW 15.504, Award to successful offeror, “The contracting officer shall award a contract to the successful offeror by furnishing the executed contract or other notice of the award to that offeror.” (a) If the award document includes information that is different than the latest signed proposal, as amended by the offeror ’s written correspondence, both the offeror and the contracting officer shall sign the contract award.

17. Post Award Notice Unsuccessful Offeror. IAW FAR 15.503(b)(1) “Within 3 days after the date of contract award, the contracting officer shall provide written notification to each offeror whose proposal”…”was not selected for award ( 10 U.S.C.2305(b)(5) and 41 U.S.C.3704)”. The notice shall include-

(i) The number of offerors solicited;

(ii) The number of proposals received;

(iii) The name and address of each offeror receiving an award;

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(iv) The items, quantities, and any stated unit prices of each award. If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice. However, the items, quantities, and any stated unit prices of each award shall be made publicly available, upon request; and

(v) In general terms, the reason(s) the offeror ’s proposal was not accepted, unless the price information in paragraph (b)(1)(iv) of this section readily reveals the reason. In no event shall an offeror ’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other offeror.

18. Representations and certification shall normally be certified using ORCA per FAR 52.204-8. However, where specified complete necessary fill-ins and certifications in Sections I through K. Offeror shall submit all pages that require a fill-in.

19. The contract is scheduled for award within 30 days after the RFP close-out date. Contract award shall not be delayed to qualify new sources due to the timeliness of the acquisition being critical to the mission IAW FAR 9.202, Policy(e)

(e) “The contracting officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification.”

20. Small business challenges do not need to be referred to the Small Business Office Administration per FAR 9.202, Policy (d);

(d) The procedures in subpart 19.6 for referring matters to the Small Business Administration are not mandatory on the contracting officer when the basis for a referral would involve a challenge by the offeror to either the validity of the qualification requirement or the offeror’s compliance with such requirement.