SECTION_L.pdf

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SECTION L

INSTRUCTIONS TO OFFEROR

TRADEOFF LOWEST PRICED FOR SATISFACTORY PERFORMANCE RISK

1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Contract Type: Firm-Fixed Price single-award IDIQ with a five year ordering period. AUTHORITY: IAW FAR 16.501-2(b)(1)(i) in order to replenish military aircraft parts and maintain Government stock levels at a minimum levels. IDIQ allows for multiple buys to be ordered for five years with the flexibility of time and quantity to best meet the USAF’s demands. This contract type is in the best interest of the Government as it will save significant time and money in acquisition of repetitive buys for both parties, is more effective and efficient, and will help stabilize the small business industry with a five year contract vehicle that should result in savings in reduced unit prices.

3. Fund Type: Funded with 97X4930 CSAG-S Working Capital Fund (WCF). Revolving funds do not expire, even when obligated onto a supply contract.

4. Acquistion Threshold and Scope. Per the Independent Government Estimate (IGE) the total estimated acquisition value is less than the $5M threshold and thus, the Government does not have the authority and clearance to exceed this acquisition scope.

5. Acquisition Type: IAW FAR 6.2 Full & Open Competition (F&OC) after Exclusion of Sources - Total Small Business Set-Aside. The Government owns the technical data to qualify sources and thus, acquisition is full & Open Competition (F&OC) IAW the Competition in Contracting Act (CICA) of 1984; DFARS 217.7502, General. "Departments and agencies—(b) Shall provide for full and open competition when fully adequate drawings and any other needed data are available with the right to use for acquisition purposes (see Part 227)";

and AFMCI 20-102, Requirements Definition, paragraph1.14.2.

6. Based on market research the Contracting Officer has determined there is a high probability of adequate competition among qualified small businesses and within scope of the acquisition. Upon examination of the offerors, the Contracting Officer will review this determination and if, in the Contracting Officer's determination, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the price is fair and reasonable or the requirement may be cancelled.

7. Acquisition of Military Aircraft Parts Are Subject to Pre-Qualification Requirements. Authority: IAW DFARS 217.7502, General (b), “Replenishment parts must be acquired so as to ensure the safe, dependable, and effective operation of the equipment.” Thus, procurement and production of military aircraft parts are subject to pre-qualification requirements IAW FAR 17.7, Acquisition of Replenishment Parts and FAR 9.2, Qualification Requirements. Potential offerors must be determined technically qualified manufacturer(s) to bid. FAR Part 9.206(c) applies;

“(c) If a qualification requirement applies, the contracting officer need consider only those offers identified as meeting the requirement or included on the applicable QPL, QML, or QBL, unless an offeror can satisfactorily demonstrate to the contracting officer that it or its product or its subcontractor or its product

2 | 4 P a g e can meet the standards established for qualification before the date specified for award.”

8. All technically qualified manufacturers are listed on the approved Qualified Manufacturer List (QML), AFMC Form 761. To be technically qualified any business may submit a Source Approval Request (SAR) to the Government IAW the attached Source Qualification Statement Spares (SQSS) at any time. To be considered for this requirement the potential offeror must be determined technically qualified manufacturer by the USAF engineers. All technically qualified offerors must submit an offer by the due date and time specified in the RFP.

9. The Government’s requirement is not open for small business challenges and thus, such challenges do not need to be referred to the Small Business Office Administration per FAR 9.202, Policy (d);

(d) The procedures in subpart 19.6 for referring matters to the Small Business Administration are not mandatory on the contracting officer when the basis for a referral would involve a challenge by the offeror to either the validity of the qualification requirement or the offeror’s compliance with such requirement.

10. The contract is scheduled for award no later than (NLT) 30 days after the RFP close out date. Contract award shall not be delayed to qualify new sources due to the timeliness of the acquisition being critical to the mission.

Authority FAR 9.202, Policy (e)

(e) “The contracting officer need not delay a proposed award in order to provide a potential offeror with an opportunity to demonstrate its ability to meet the standards specified for qualification.”

11. Only one (1) proposal per offeror will be evaluated and considered. The offerors shall complete the RFP, including the clause fill-ins, and sign the RFP. The RFP includes the solicitation and all its amendments (if applicable). In doing so, the offeror accedes to the contract terms and conditions as written in the RFP. The offeror agrees to hold its offer firm for 60 days. The signed RFP constitutes the model contract. Submit one copy via e-mail to the Contracting Officer.

12. If the requirement is for higher level quality manufacturing certification the offer shall submit a copy of the certification with their proposal.

13. Below information is required for source selection via a trade-off and is listed by priority of FACTORS.

14. FACTOR# 1: PERFORMANCE RISK. Performance Risk Information Shall be submitted 10 calendar days before the RFP close-out date in order to allow timely acquisition.

14.1. Relevancy/ Recency: Evaluating the relevancy of past performance is N/A because only technically qualified sources to make the specific PN(s) are authorized to submit an offer for consideration. Recency is defined as the last past 12 months but, no later than 28 February 2021 to 31 January 2022.

14.2. Due to the USAF’s mission and the current environment world-wide, satisfactory performance risk is critical to mission success of maintaining Government stock levels and shall be an evaluation factor in obtaining the best value for the Government.

14.3. The offeror shall provide recent 12 month average On-Time-Delivery (OTD) rate of delivering quality products to the Government. The 12 month average OTD rate can be obtained from the assigned DCMA Industrial Specialist (IS) or Quality Assurance Specialist (QAS). For Department of Defense (DoD) contracts that supports national defense programs, such as this requirement, an On-Time-Delivery (OTD) rate of 70% or higher is considered satisfactory.

14.4. The Defense Production Act of 1950 authorized the President to require preferential treatment of national defense programs and their contracts. This requirement has been assigned a Defense Priorities & Allocation System (DPAS) rating of “DO”. DO rated orders takes priority over commercial orders, to include at all tiers at https://www.acquisition.gov/far/part-19#FAR_Subpart_19_6

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14.5. The technically qualified manufacturer shall quote delivery times that are fair and reasonable. The offeror shall provide production milestone schedule(s) to demonstrate the delivery times can be met and that it is fair and reasonable considering other workload, supply chain constraints, and the requirement is assigned a DO DPAS rating.

15. FACTOR#2: PRICE PROPOSAL – Government anticipates adequate price competition and intends to award a single IDIQ.

15.1. The award of a single IDIQ and the initial delivery order/ the minimum quantity guarantee will be executed on the same day. The minimum quantity is fully funded.

15.2. No commitment nor funding can occur at the IDIQ level, thus, the minimum and maximum quantity at the IDIQ level is stated as the Government’s “Best Estimated Qty” or BEQ. The BEQ is per the Government’s Independent Government Estimate (IGE).

15.3. Total Evaluated Price (TEP). The offeror shall quote unit prices for the minimum quantities and the unit prices for each of the out years (FY) for the maximum quantities. For the maximum quantities, if there is a minimum quantity per order the offeror shall provide this amount within the applicable CLIN(s) and provide rationale and justification in their price proposal or “N/A” if not applicable. The TEP will be determined by adding the total price for the minimum and total price for the maximum using the highest unit price multiplied by the maximum quantity for each CLIN.

15.4. Minimum Buy Initial Delivery Order - First Article. If the offeror intends to submit a first article waiver the offeror shall do so well in advance before the RFP end date so the Government has sufficient time to process the waiver and the offeror has sufficient time to submit a unit price proposal for just production articles. Please note, if the Government waives the first article requirement and only production articles are required the unit price for the production articles shall be the same in order to be fair and reasonable. Post award waivers will require a contract modification and will not be a factor in the TEP.

15.5. The proposal shall be in compliance with Section 1215 of Public Law 98-94 (10 U.S.C. 2452 note) and DFAR 217.7505(a). The unit price increase of 25% or more within the past 12 months is not allowed and will not considered.

16. Representations and certification shall normally be certified using ORCA per FAR 52.204-8. However, where specified complete necessary fill-ins and certifications in Sections I through K. Offeror shall submit all pages that require a fill-in.

17. Technical Data Package (TDP) Access: Offers shall be IAW the current TDP. Technically qualified manufacturers are responsible for obtaining a current copy of the TDP in reasonable time to ensure the offeror is bidding on the most current requirement. As the technically qualified manufacturer and expert the manufacturer is responsible for reviewing the entire TDP to ensure it is current and complete and is responsible for identifying any discrepancies that will prevent producing serviceable A-10 parts before bidding on the requirement. To access the TDP contractors must have a registered role in SAM.gov. If the notice is not linked to the TDP the offeror needs to search for the purchase request (PR) number below and select “Request Access”. The PCO does not receive the access request so please e-mail him/her to approve the request. Please note SAM.gov is the central hub for all Contractors to obtain the TDP, the requirement, and updates/changes equitably and thus, if there is a system problem that is preventing the offeror from obtaining these please e-mail the Contracting Officer for assistance in reasonable time for on-time bidding.

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NSN PR IMAGE COUNT LOCATION

1560-01-582-7820FJ 22-00292 217 SAM.GOV