Section L TargetRev02.pdf

Target Service

SECTION L

INSTRUCTIONS TO OFFERORS (ITO)

TARGET SUPPLY and SERVICES for WGU-59A/B

REGRESSION TESTING

SOURCE SELECTION

INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS FOR

PROPOSAL PREPARATION USING LOWEST PRICE BETWEEN APPROVED

SOURCES PROCEDURES

1.0. GENERAL INSTRUCTIONS

1.1 The Government intends to select one small business contractor for target supply and services for WGU-59A/B regression testing. However, the Government reserves the right to award no contract if the Contracting Officer (CO) determines it is in the Government’s best interest. The CO will consider the Government’s expected volume of work, available funding, adequate competition, and the availability of value proposals.

The Government reserves the right to award contracts without discussions.

1.2. The purpose of this solicitation is to award one contract to one offeror providing four (4) Unmanned Ground Vehicles (UGV) and four (4) 5’W x 5’H x 12’L target trailers.

Provided by the offeror will be replacement painted plywood to repair each trailer, all associated support equipment to operate the four UGV. The offeror will ship using DCMA Transportation the vehicles, trailers, and support equipment to Barry M.

Goldwater Range near Gila Bend, AZ.

1.3. The Contracting Officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition, the CO determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness and affordability of the price.

2.0 SPECIFIC INSTRUCTIONS

2.1. Instructions to the Offerors (ITO):

This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in this solicitation. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

2.2. Include Sufficient Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rational to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presents in the proposal.

2.3. Proposal Acceptance and Validity Dates: The proposal acceptance period is specified in Section A of the model contract/solicitation. The offer shall make a clear statement in Section A of the proposal documentation that the proposal is valid until this date.

2.4. In accordance with FAR 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

3.0 GENERAL INFORMATION

3.1. Point of Contact: The Contracting Officer is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to Tad Lloyd; tad.lloyd@us.af.mil and George Bell george.bell.2@us.af.mil.

3.2. Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the buyer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

3.3. Debriefings: The CO will promptly notify offerors of any decision to exclude them from the competition IAW FAR 15.503, whereupon they may request and receive a debriefing. Offerors desiring debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.

3.4. Submission, Modification, Revision, and Withdrawal of Proposals

3.4.1. ALL proposals and modifications will be submitted electronic via email or DoD Safe. To get access to DoD Safe the offeror will contact assigned government point of contact via email (POC in 3.1). Written proposals will not be accepted due to COVID-

19. Use separate files for each volume to permit rapid location of all portions, including sub-factor required plans, exhibits, annexes, and attachments, if any. Late proposals will only be considered IAW FAR 15.208.

3.4.2. Proposals may be withdrawn by written notice received at any time before award by an offeror or an authorized representative.

3.4.3. The offeror shall prepare the proposal as set forth in the Proposal Organization table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits. The volumes identified in the table shall be separate files.

Table 1 - Proposal Organization

VOLUME SECTION L

PARAGRAPH #

TITLE COPIES PAGE LIMIT

I 3.0 Price 1 Electronic Copy 25 Pages

II 4.0 Technical 1 Electronic Copy 100 pages mailto:tad.lloyd@us.af.mil mailto:george.bell.2@us.af.mil

Capability

III 5.0 Contract Documentation

1 Electronic Copy

3.4.4. Pricing information shall be addressed in the Price Volume ONLY.

3.4.5. The title page of each volume must show: solicitation number, company name, address, cage code, DUNS, point of contact name, telephone number, and email address. Included on the title page will be volume number and name.

3.4.6. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, Cross Reference Matrix, and those noted in the Proposed Organization Table as “Unlimited.

3.4.7. A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, not including foldouts, and printed on both sides. Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and font size shall be no less than 12 points and lines shall be single spaced.

Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and side. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs if applicable. These limitations shall apply electronic proposals.

4.0 EVALUTION CRITERIA

4.1 Volume I -- Pricing

4.1.2. The price evaluation criteria of completeness, reasonableness, and Total Evaluated Price (TEP) as defined in Section M of the RFP will be assessed from the information provided in this volume. Offerors should review Section M criteria to ensure the minimum requirements are met.

4.1.3. Offerors shall input fixed composite rates for all categories. Composite rates shall include all direct rates, indirect rates (Overhead, General and Administrative, etc.) and profit necessary for the performance of the entire requirement. Proposed rates are Firm Fixed Price (FFP) except for travel which will be cost reimbursable and contractually binding. Per the FAR travel cost will not be burden with overhead or profit. Travel cost will be reimburse as per the Joint Travel Regulation (JTR).

4.2. Volume II -- Technical

4.2.1. UGV Performance -- The offeror’s proposal shall document the approach to the UGV Performance requirements defined in paragraph 2.4 of the PWS and shall include details and supporting documentation to clearly demonstrate compliance to the requirement.

4.2.2. Trailer configuration -- The offeror’s proposal shall document the approach to the Trailer configuration requirements defined in paragraphs 2.2 and 2.5 of the PWS and shall include details and supporting documentation to clearly demonstrate compliance to the requirement.

4.3. Volume III – Contract Documentation

4.3.1. Solicitation/Representation and Certifications:

The purpose of this section is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the solicitation, and Sections A through K. This includes:

Section A – Solicitation/Contract Form: Completion of block 13 and signature and date for block 27 of the SF1449. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

Section B – Supplies or Services and Costs/Prices: All pricing information shall be addressed in Section B – The Schedule of the RFP. Information shall be limited to Contract Line Item Number (CLIN), Sub- CLIN, including unit and extended pricing as specified in Section B.

Section F – Deliveries or Performance: Completion of Section B delivery requirements by providing an accurate, realistic delivery date for each CLIN/Sub-CLIN as required by Clause 52.211-8.

Section I – Contract Clauses: Complete All clauses requiring contractor fill-in.

5.0 Exceptions to Terms and Conditions:

Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a requirement MAY result in an offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirements of the solicitation. Failure to comply with the terms and conditions of the solicitation MAY result in the offeror being ineligible for award