Section_J_-_Att_No__003_Div_1_Specifications.pdf

MUIR WOODS NATIONAL MONUMENT

MILL VALLEY, CALIFORNIA

Interior Telecom Upgrades at Muir Woods

MUWO 326406

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE (NPS)

Golden Gate National Recreation Area (GOGA)/

Muir Woods National Monument (MUWO)

March 15, 2023

RFQ 140P8623Q0044

Section J - Att No. 003

MUWO - 326406 01 11 00 - 1

3.15.23 SUMMARY OF WORK

SECTION 011100 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Work under other contracts.

3. Government Furnished Materials.

4. Contractor use of the site

5. Contractor access and use of site

6. Occupancy requirements for buildings.

7. Work Restrictions.

8. Field Verification

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: The project location is in Muir Woods National Monument.

B. The Work consists of the following:

1. The Work includes:

a. See supplemental SOW

2. A Construction Schedule laying out project start and completion dates along with scope tasks shall be submitted per the Spec Section 01 32 16 “Construction Schedule.”

C. Project will be constructed under a single Contract.

1.3 WORK UNDER OTHER CONTRACTS

A. General: The National Park Service and/or facilities-based partners of the National Park Service may, during the course of this Contract, have other construction work in progress within the park and near this project site. The Contractor shall work with the Contracting Officer and others as necessary to minimize impacts and coordinate activities of the work.

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1.4 GOVERNMENT-FURNISHED MATERIALS: N/A

1.5 CONTRACTOR USE OF SITE

A. The Contractor’s use of the premises is restricted to the designated work area. Materials and equipment must be stored inside the work area.

B. Temporary facilities: None.

C. Staging Area: Contractor shall work with NPS to identify an appropriate staging area

D. Protection of Historic Features: Muir Woods contains many project locations which are highly sensitive sites, and may contain historical resources. The Contractor shall closely follow the plans shown, and alert the Contracting Officer immediately of any major deviations. A short start-up meeting with the Contracting Officer will be required prior to beginning work. Confine all operations to work limits of the project. Prevent damage to historic features that lie within the work limits, including but not limited to historic buildings and features, archeological resources including features both above and below grade, cultural landscapes and features including plantings, walkways, etc.

Protect historic features from damage due to the work of this contract. Application of spray paint or any permanent markings to site features is prohibited. (Only chalk based paint or crayon should be used).

1. The contractor must schedule an on-site pre-start meeting with the COR to determine routing so that disturbances to surfaces highly sensitive to alteration are minimalized.

E. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas as directed and approved by the Contracting Officer, at no additional expense to the Government.

2. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

3. Take measures to prevent equipment from compacting soils adjacent to or within the construction zone that will not be displaced by a constructed facility such as the parking lot.

4. All geologic and fossil materials within the park are protected. Avoid disturbing soils or rock within or outside the project are, except as specified in the contract documents or as directed by the Contracting Officer.

F. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to

Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. The driveway is used for deliveries to the Muir Woods Trading

Company and for employee parking.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

G. Construction Camp: Establishment of a camp within the park will not be permitted.

RFQ 140P8623Q0044

See SOW

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H. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment. See Section

01 50 02, Trucking.

I. Contractor shall provide OSHA and other required postings regard safety at the site.

J. All Contractor employees and subcontractor employees shall be advised of the rules and regulations of the National Park Service.

K. Contractor and subcontractor vehicles not required on the worksite itself shall be parked in a location to be reviewed and approved by NPS.

1.6 OCCUPANCY REQUIRMENTS FOR BUILIDINGS

A. Existing Buildings

1. Partial Government Occupancy: Government may occupy the premises during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government’s operations. Maintain existing exits, unless otherwise indicated.

a. Maintain existing building in a weather tight condition throughout construction period.

Repair damage caused by construction operations. Protect building and its occupants during construction period.

1.7 CONDUCT OF OPERATIONS

A. Contractor personnel shall comply with all Federal and State law and regulations, including the Golden

Gate National Recreation Area Superintendent’s Compendium. Any exception must be specifically justified and approved in writing by the Contracting Officer.

1. The Superintendent’s Compendium can be found at this internet address:

https://www.nps.gov/goga/learn/management/lawsandpolicies.htm

B. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

1.8 WORK RESTRICTIONS

A. On Site Work Hours: The 40-hour work week shall be generally performed during normal business working hours of 7 a.m. to 5:30p.m., Monday through Friday.

1. Work will be permitted in the evenings or on Saturdays by prior authorization of the NPS

Contracting Officer. Submit requests 48 hours in advance of the work to the Contracting

Officer for approval.

2. No onsite work shall be performed during federal holiday periods unless otherwise directed by the Contracting Officer.

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Smoking: Smoking is not permitted. Designated smoking areas shall be approved by the Contracting

Officer.

1.9 FIELD VERIFICATION

A. See Section 01 73 40 Execution.

END OF SECTION 011100

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3.15.23 CONTRACT MODIFICATION PROCEDURES

SECTION 012601 CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

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2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

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b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums, such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

RFQ 140P8623Q0044

Section J - Att No. 003 http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank

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1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement.

Contractor may utilize the government provided Contractor Estimate Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form. The government form is available at:

http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work.

Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

RFQ 140P8623Q0044

http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls

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1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers, Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated rental rates shall include the cost of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major overhaul is not included), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized, then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. The following percentages establish the maximum allowable markups (OH&P) for contractor self-performed work:

Overhead………………10% Profit………………. . . .10%

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2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, then the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3.E.1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 011000

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3.15.23 DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item No. 1. Mobilization/De-Mobilization

1. This item consists of pre-construction submittals, construction submittals, closeout submittals, and final testing.

2. Payment will be made at the contract lump sum price.

B. Contract Line Item No 2. Rework of MDF

1. This item consists of mining of all cable, wire, and blocks. Testing and documenting of all existing lines and blocks. Install a new 100 pair 110 block (P1) and terminate all telco provided lines with dial tone to this block. Direct connect all remote ends to this block and make all necessary cross connects to reapply dial tone to the correct remote ends.

2. Payment will be made at the contract lump sum price.

C. Contract Line Item No 3. Wiring and Equipment Install

1. This item consists of the install of all new wiring, raceways, and equipment. Includes any necessary removal of existing wiring and equipment (not associated with the teleco block in the MDF). Included is any and all testing.

2. Payment will be made at the contract lump sum price.

3.2 LIST OF BID OPTIONS

A. Bid Option No. 1. Wiring and Equipment Install at Education Lab

1. This item consists of the install of all new wiring, raceways, and equipment. Includes any necessary removal of existing wiring and equipment. Included is any and all testing.

2. Payment will be made at the contract lump sum price.

END OF SECTION 01 27 00

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3.15.23 PROJECT MANAGEMENT AND COORDINATION

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Construction Coordination.

2. Submittals

3. Coordination Drawings.

4. Requests for Information (RFIs).

5. Project meetings.

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

1.2 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week prior to the Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-

Construction Conference.

1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan/Site-Specific Safety Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses (SF 1413).

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the

Contactor and all subcontractors.

8. Waste Management Plan.

9. Temporary Storm Water Pollution Prevention Plan (UPPP)

B. All items listed must be provided to the Contracting Officer before the Pre-Construction

Conference is held. If all of these documents have not been received one week prior to the scheduled Pre-

Construction Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written

Notice to Proceed has been issued.

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1.3 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the

Contract Documents, Contractor shall prepare and submit an RFI electronically utilizing the NPS standard

RFI format, with attachments in either Word or Adobe .pdf format as necessary.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond.

CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the

Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

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1.4 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor.

B. Attending shall be the following:

1. CO and/or COR

2. Contractor’s Project Manager

3. Contractor’s Superintendent

4. Major subcontractors

5. NPS Project Manager

6. Others as appropriate

C. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Jobsite Safety

4. Workplan & Schedule

5. Resolution of comments on required Division 01 documents.

6. Coordination of Subcontractors.

7. Traffic Control & Safety

8. Labor law application.

9. Modifications.

10. Payments to Contractor.

11. Payroll reports.

12. Contract time.

13. Liquidated damages.

14. Contractor Performance Evaluation.

15. Display of Hotline posters.

16. Notice to proceed.

17. Correspondence procedures.

18. Acceptance/rejection of work.

19. Progress meetings.

20. Submittal procedures.

21. NPS Final Accessibility Inspection.

22. Environmental requirements.

23. Saturday, Sunday, holiday and night work.

24. Reference materials.

D. Progress Meetings: The Contracting Officer will schedule progress meetings at agreed upon regular intervals.

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1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings.

b. Safety items/ ‘toolbox’ safety meeting topic.

c. Submittal status.

d. Review of off-site fabrication and delivery schedules.

e. Requests for information (RFI) and other issues.

f. Modifications.

g. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

h. Inspections of work in progress and projected (Special inspections,

i. Construction Schedule update (provide updated CPM).

j. Status of Project Record Drawings and O&M manuals.

k. Other business relating to work.

l. Permit requirements.

3. Contractor shall:

a. Prepare agenda for Progress meetings in format approved by the Contracting

Officer.

b. Distribute written notice of each Progress meeting 4 business days in advance of meeting date, except for meetings scheduled at established intervals.

E. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise CO of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Time schedules.

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3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

END OF SECTION 01 31 00

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3.15.23 CONSTRUCTION SCHEDULE

SECTION 013216 – CONSTRUCTION SCHEDULE

PART 1 - GENERAL

1.1 SUMMARY

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The Construction

Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 SUBMITTALS

A. Electronic Copies: All schedules and reports submitted as noted in paragraphs B through D below, shall be submitted to NPS in the native electronic file format.

B. Schedule of Values:

1. After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule. Include bond costs, mobilization, general condition costs, overhead, and profit, and each major category of work.

2. The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments as provided for in the General Conditions.

C. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit baseline schedule.

D. Construction Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data.

1. Provide an updated 3 week look ahead for each meeting.

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1.3 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer on the day of the preconstruction conference to go over the following:

1. Verify availability of qualified personnel needed to develop and update schedule.

2. Review and finalize list of construction activities to be included in schedule.

3. Review baseline schedule comments, resolve issues and progress on incorporating them

4. Review procedures for updating schedule.

B. Contractor's Schedule Representative: Before or at the preconstruction conference, designate an authorized representative to be responsible for the preparation and maintenance of the

Construction Schedule. The Scheduler shall have prepared and maintained at least 5 previous schedules of similar size and complexity similar to this Contract, demonstrating proficiency in the use of scheduling software. The authorized representative will be responsible for preparing the

Baseline Schedule, all required updates, revisions, Time Impact Analysis and preparation of reports.

1.4 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

1.5 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed.

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PART 2 - EXECUTION

2.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide in PDF format 3 week look-ahead schedule, derived from the currently accepted schedule, before each weekly progress meeting. Utilize the look-ahead schedule to facilitate and take notes on discussions held during the progress meeting.

B. Monthly Schedule Updates:

1. General: Update the Construction Schedule on a monthly basis to reflect actual construction progress and activities throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be the 7th day preceding the progress payment request date.

2. Procedure: The Contractor shall meet with the Contracting Officer each month at a

Construction Schedule update meeting to review actual progress made through the status date of the Construction Schedule update, including dates activities were started and/or completed and the percentage of work completed on each activity started and/or completed.

3. If the schedule update shows a late finish date after the contract completion date, at a minimum, include the following in the narrative with your submission:

a. Any known delays.

b. Actions that will be taken to get back on schedule.

c. Pending modifications.

d. Impediments or constraints affecting progress.

4. Progress Payments: The monthly updating of the currently accepted Construction

Schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the Contractor fails to provide schedule updates or revisions, then a portion of the monthly payment may be retained until such corrections have been made.

END OF SECTION 01 32 16

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3.15.23 SUBMITTAL PROCEDURES

SECTION 01 33 23 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals. This section refers solely to electronic submittals and submittal procedures

1.2 DEFINITIONS

A. Action Submittals: Written, graphic information, and physical samples that require Government’s responsive action.

B. Informational Submittals: Written information that does not require Government’s responsive action.

Submittals may be rejected for not complying with the requirements.

C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.3 GENERAL SUBMITTAL PROCEDURES

A. General: Prepare and submit submittals required by individual specification Sections. Types of submittals are indicated in individual specific sections.

1. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Review them for legibility, accuracy, completeness, and compliance with Contract

Documents.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

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C. Submittal List: A submittal list has been attached to the end of the specifications. The intent is to provide an overall summary of submittal requirements and not a comprehensive list. The requirements of the individual specification Sections, terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

D. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review shall commence when an e-mail notification is received by the Contracting

Officer (or designee) indicating the submittal has been emailed to the NPS CO and COR and is ready for review. When the Contracting Officer has completed their review, an e-mail notification will be sent to the Contractor indicating the submittal has been processed. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including re-submittals.

1. Action Submittals

a. Initial Review: Allow 30 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

b. Re-submittal Review: Allow 30 days for review of each re-submittal.

2. Informational submittals

a. Review: Allow 10 days for review of each submittal.

E. Approved Equals:

1. For each item proposed as an “approved equal,” submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists.

Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval constitutes a representation that Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all aspects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

F. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. CM-16 Transmittal Form: All submittals shall be transmitted using National Park Service form

CM-16. No action will be taken on a submittal item unless accompanied by the CM-

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16 transmittal form.

a. Complete the general information at the top of the form.

b. Provide all required information based on the submittal type

c. Attach all related documents.

d. Sign the CM-16 form in the contractor section at the bottom of the form, and email to the COR and CO when complete.

2. Physical samples: Complete the CM-16 via email as described above. Deliver the physical sample to the CO (or designee) on site for processing. All comments and actions will be documented on the CM-16 form.

G. Identification: Submittal number or other unique identifier, including revision identifier.

1. Submittal number shall use a sequential number (e.g., .001). Re-submittals shall include an alphabetic suffix after another decimal point (e.g., 001.A).

H. Re-submittals: Make re-submittals using the same process used with the initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in the title block on the CM-16 and clearly indicate the extent of revision.

3. Re-submit submittals until they are marked “Approved” or “Approved with notations”.

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, and others as necessary for performance of construction activities.

J. Use for Construction: Use only final submittals with mark indicating “Approved” or “Approved with notations”. Ensure all notations have been incorporated and, at a minimum, keep one copy of the final approved submittal on site for use during construction.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual specification Sections.

1. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

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2. Mark each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer’s product specifications.

b. Manufacturer’s installation instructions: When Contract Documents require compliance with manufacturer’s printed instructions, provide one complete set of instructions to

Contracting Officer and keep another complete set of instructions at the project site until substantial completion.

c. Manufacturer’s catalog cuts: Submit only pertinent pages; mark each page of standard printed data to identify specific products proposed for use.

d. Wiring diagrams showing factory-installed wiring.

e. Printed performance curves.

f. Operational range diagrams.

g. Compliance with specified referenced standards.

h. Testing by recognized testing agency.

4. Submit product data in PDF file format before or concurrent with samples.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by individual specification Sections.

1. Send informational submittals as PDF electronic files directly to the NPS CO and COR.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Informational submittals that do not comply with the requirements specified in the Contract

Documents will be rejected and one copy will be returned.

B. Contractors Construction Schedule: Comply with the requirements specified in Section 01 32 16

“Construction Schedule.”

C. Site specific Safety and Health Plan: Comply with the requirements specified in Section 01 35 23

“Safety Requirements.”

D. Schedule of Values: Comply with the requirements specified in Section 01 32 16 “Construction

Schedule.”

E. Quality Control Plan: Comply with the requirements specified in Section 01 40 00 “Quality

Requirements.”

F. Product Certificates: Prepare written statements on manufacturer’s letterhead certifying that product complies with the requirements in the Contract Documents.

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G. Material Certificates: Prepare written statements on manufacturer’s letterhead certifying that material complies with the requirements in the Contract Documents.

H. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with the requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

PART 3 - EXECUTION

3.1 CONTRACTOR’S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions.

3.2 CONTRACTING OFFICER’S ACTION

A. General: Submittals will be disapproved without technical review if identification information is missing, not filled in, or if placed on the back of the submittal; an incorrect format of submittals is provided; the transmittal form is incorrectly filled out; submittals are not coordinated; or submittals do not show evidence of Contractor’s approval.

1. Any work done or orders for materials or services placed before approval shall be at the

Contractor’s own risk.

B. Action Submittals: Contracting Officer will review each submittal, generate comments on corrections or modifications required, and indicate the appropriate action on the CM-16 Transmittal Form. The submittal will be marked in one of three ways as defined below:

1. APPROVED: Acceptable with no corrections.

2. APPROVED WITH NOTATIONS: Minor corrections or clarifications required. All comments are clear and no further review is required. The Contractor shall address all review comments when proceeding with the work.

3. DISAPPROVED - RESUBMIT: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor shall revise and resubmit with changes clearly identified.

C. Informational Submittals: Contracting Officer will review each submittal and will either accept or reject it.

D. Partial submittals are not acceptable, will be considered non-responsive, and will be returned without review.

END OF SECTION 01 33 23

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3.15.23 SAFETY REQUIREMENTS

SECTION 01 35 23 - SAFETY REQUIREMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes establishing an effective accident prevention program and providing a safe environment for all personnel and visitors.

B. Site Specific Safety and Health Plan:

1. A Site Specific Safety and Health Plan shall be prepared covering on-site work to be performed by the contractor and all subcontractors.

2. The prime contractor shall be responsible for development, implementation, and oversight of the site specific plan. The site specific safety and health plan shall establish in detail, the protocols necessary for recognition, evaluation, and control of hazards associated with each task performed. The plan shall address site specific safety and health requirements and procedures based upon site specific conditions.

The level of detail provided in the site specific safety and health plan shall be tailored to the type of work, complexity of operations to be performed, and hazards anticipated. The site specific safety and health plan shall address, in as much detail as possible, anticipated tasks, their related hazards, and anticipated control measures.

1.2 SUBMITTALS

A. Site Specific Safety and Health Plan (SSSHP): After contract award and before the Pre-Construction conference, submit for review a Site Specific Safety and Health Plan. The Contracting Officer (CO) will review the proposed Plan. If the plan requires any revisions or corrections, the Contractor shall resubmit the Plan within 10 days. No field work will be allowed until Plan is accepted.

1.3 QUALITY ASSURANCE

A. Comply with contract clauses entitled "Accident Prevention" and "Permits and Responsibilities". In case of conflicts between Federal, State, and local safety and health requirements, the most stringent shall apply.

Equipment or tools not meeting OSHA requirements will not be allowed on the project sites. Failure to comply with the requirements of this section and related sections may result in suspension of work.

B. Qualifications of Employees:

1. All employees must be physically qualified and able to perform their assigned duties in a safe manner.

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2. Do not allow employees to perform work whose ability or alertness is impaired because of prescription or illegal drug use, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

3. Operators of vehicles, hoisting equipment, and hazardous plant equipment shall be able to understand signs, signals, and operating instructions, and be fully capable of operating such equipment. Provide operating instructions for all equipment. Newly hired operators shall be individually tested by an experienced operator or supervisor to determine if they are capable of safely operating equipment.

Retain copies of all operators’ licenses and/or certifications onsite.

1.4 ACCIDENT…