SECTION 01 32 16 15 Project Schedule.docx
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- Attached to
- Y1DA--NRM: 640-19-100 Replace and Modernize Elevators at Building 100 Federal contract opportunity
- Solicitation number
- 36C26121R0044
About this file
This document outlines requirements for a project schedule, schedule of values, and three week look ahead schedule for the federal contract opportunity to modernize elevators in Building 100 and 101 at the VA Palo Alto Healthcare System. Key details include:
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The contractor must develop an approved project schedule within 15 days of the notice to proceed and use it to coordinate and monitor all work, breaking activities down into no more than 21 day periods. A separate schedule of values assigning costs to each scheduled activity is also required, with no single activity to exceed $40,000 without approval.
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On a weekly basis, the contractor must submit a three week look ahead schedule to notify the contracting officer's representative of planned work assignments, subcontractors, schedule line items, start and completion dates, and any other requested details.
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Monthly progress payments will be made based on 100% completion of scheduled activities as reflected in the approved project schedule and schedule of values. Waste management reports and certified payrolls from the period must also be submitted with payment requests.
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Text version
Replace and Modernize Elevators at Building 100 640-19-100 Palo Alto, Building 100, VA Palo Alto Health Care System Final Bid Document
SECTION 01 32 16.15
Project SCHEDULES
PART 1- GENERAL
1.01 DESCRIPTION:
A. THE CONTRACTOR SHALL DEVELOP A SCHEDULE DEMONSTRATING FULFILLMENT OF
THE CONTRACT REQUIREMENTS (PROJECT SCHEDULE). THE CONTRACTOR SHALL
UTILIZE IT FOR SCHEDULING, COORDINATING AND MONITORING ALL WORK UNDER
THIS CONTRACT (INCLUDING ALL ACTIVITIES OF SUBCONTRACTORS, EQUIPMENT
VENDORS AND SUPPLIERS). AFTER THE PROJECT SCHEDULE IS SUBMITTED AND
APPROVED IT BECOMES THE “APPROVED PROJECT SCHEDULE.”
1.2 CONTRACTOR'S REPRESENTATIVE ((PROJECT MANAGER) (PM))
| A. | The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative. |
| B. | The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this contract. |
Submit Contractor Representative for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES 15 calendar days prior to the date of the preconstruction conference for acceptance.
1.3 SCHEDULES
| A. | APPROVED PROJECT SCHEDULE – This is the schedule that the contractor and the VA shall use to determine if the contractor is ahead, on-time or behind completing the contract on the completion date set out in the Notice To Proceed. The Contracting Officers Representative and the Contracting Officer shall use this schedule to determine if Notices of Deficiency are required. The Contracting Officer shall use this schedule in determining when to require the contractor to add additional manpower and equipment to the work when it has been determined that the contractor is in danger of not completing this contract on Notice To Proceed date of completion. |
| B. | SCHEDULE OF VALUES (SOV) – This schedule assigns a cost to every event on the Approved Project Schedule. |
C. THREE WEEK LOOK AHEAD SCHEDULE – This schedule provides the VA with what work activities the contractor plans to accomplish during the next three weeks. It will be provided to the Contracting Officers Representative weekly throughout the duration of the contract.
1.4 PROJECT SCHEDULE SUBMITTALS
| A. | The submitted Project Schedule shall include project duration, phase start and completion dates, activities/events duration and activities/event start and completion dates. Each activity/event on the schedule shall contain a name/number ID and description. The description on each activity/event shall be worded in such a way as to easily interpret what the event is/does. |
| C. | No activities/events shall exceed 21 days. (Off site fabrication does not need to adhere to this requirement.) |
D. Deliveries of materials for activities/events that exceed 21 days that have been broken down into several 21 day periods, large equipment or materials deliveries shall be a separate activity/event.
E. The contractor shall take great care in allocating activities/event time to outside agencies that the contractor has direct no control over. Such as utility shutdowns. The VA engineering Department requires a minimum of 4 weeks to schedule any utility shutdown within their responsibility.
F. The Project Schedule shall be provided to the Contracting Officers Representative no more than 15 days after the Notice To Proceed is issued.
| G. | No work or activity shall proceed without the Project Schedule being approved and becoming the APPROVED PROJECT SCHEDULE. |
| H. | The Project Schedule shall be submitted for review for compliance with contract |
requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES no later than 15 calendar days after the Notice To Proceed is issued.
1.5 SCHEDULE OF VALUES (SOV)
A. A separate Schedule Of Values shall be created. The SOV shall match the Approved Project Schedule line for line and use the same numbering and activity/event descriptions.
B. No activity/event shall exceed $40,000 without the approval of the Contracting Officers Representative.
C. The SOV shall reflect the entire amount of the contract award including bonds and insurance.
D. The contractor shall allocate 5% of the contract award amount to punch list and close out activities to be paid as the final payment.
E. The amount allocated to General Conditions shall be divided by the number of months that the contract is specified to be completed in. This amount is to included in each monthly Request For Periodic Payment.
F. For any request for payment of materials or equipment to be made the materials or equipment must have been delivered to the project site.
G. The Schedule Of Values shall be submitted for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES no later than 15 calendar days after the Notice To Proceed is issued.
1.6 THREE WEEK LOOK AHEAD SCHEDULE
A. The Three Week Look Ahead Schedule is a tool that notifies the Contracting Officers Representative of what the actual work that will take place will be. It is understood that the contractor will have to adjust the work assignments on the Approved Project Schedule. This schedule provides the contractor the opportunity to keep the Contracting Officers Representative appraised of these changes.
B. The contractor shall at a minimum provide the sub-contractor doing each activity/ event, what line item from the Approved Project Schedule will be being worked on, start and stop dates, and any other information that the Contracting Officers Representative may request.
C. The Three Week Look Ahead Schedule will be delivered each week on the day required and by the method required by the Contracting Officers Representative.
1.7 PAYMENT TO THE CONTRACTOR:
A. The Contractor is entitled to a monthly progress payment.
B. No activity/event on the Approved Project Schedule shall be paid for by the VA unless it is 100% complete.
C. The contractor shall provide the monthly Waste Management Report and any Certified Payroll’s that has been received since the last periodic request for payment was submitted. The request for periodic payment shall be returned to the contractor without these reports attached.
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10/16/2019
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