Score_Sheets.xlsx

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XLSX spreadsheet 29 KB Posted Mar 19, 2024

Attached to: Competitive Selection OH|DOT52824-1
Contract number: DOT52824-1
Issued by: Ohio

Written by GovTribe AI · Jul 15, 2025

The document is a comprehensive score sheet for a competitive bid evaluation, specifically for a transportation roadway attribute data collection and spatial data project. The solicitation appears to be from the Ohio Department of Transportation (ODOT), with five vendors participating: National Data & Surveying Services, Inc., Polygon Solutions, Johnson Mirmiran & Thompson Inc., The Sanborn Map Company, Inc., and Cultivate Geospatial Solutions LLC and Timmons Group Inc.

The contract involves centerline inventory projects requiring data collection, GIS mapping, and spatial data services with a three-year project timeframe. Two vendors, National Data & Surveying Services and Polygon Solutions, met the minimum technical score of 342 points and were eligible for cost consideration. Polygon Solutions scored the highest with 358 points and submitted a total price of $1,995,474.00, while National Data & Surveying Services scored 352 points with a submitted price of $425,220.00. The evaluation criteria included technical capabilities, experience in transportation asset data collection, GIS expertise, and methodology for data collection. The contract will be awarded to the vendor with the lowest cost per quality point, which in this case appears to be National Data & Surveying Services at $1,208.01 per quality point.

File	Type	Posted
528-24_Bid_Document.pdf	PDF	Mar 19, 2024
NDS_TechnicalProposal_528-24RoadwayAttributeDataCollection_SRC0000015154.pdf	PDF	Mar 19, 2024
NDS_CostProposal_528-24RoadwayAttributeDataCollection_SRC0000015154__2_.pdf	PDF	Mar 19, 2024
Scoring_Notes.pdf	PDF	Mar 19, 2024
Signature.pdf	PDF	Mar 19, 2024

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(If No, Vendor's Cost Propsal will NOT be opened.)

Cost Per Quality Point

Vendors Total Submitted Price

/Grand Total Techincal Score

Cost Per Quality Point:

The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

The file's text, extracted by GovTribe without its formatting.

National Data & Surveying 352

	Vendor	National Data & Surveying Services, Inc.
Item #	Evaluation Criteria	Weighting	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceeds 10
PROPOSAL ACCEPTANCE CRITERIA
Phase 1		Yes	No
1	Did the vendor provide adequate information proving that they are experienced in transportation roadway attribute data collection and spatial data and shall have a minimum of five (5) years’ experience with centerline inventory projects.	x		The proposal must meet all of the following Phase I proposal acceptance criteria in order to be considered for further evaluation. Any proposal receiving a “no” response to any of the following qualifying criteria shall be disqualified from consideration.
2	Did the vendor provide through written proposal content, a minimum of 3 completed projects, within the previous 84 months, where data review, collection, and extraction services, along with the use of GIS with linear referencing, were used successfully.	x
3	Did the vendor provide 3 samples as required (See Process for Data Collection in section 2.1).	x
WORK REQUIREMENTS
PROPOSED WORK PLAN
1	The Vendor has demonstrated an understanding of the project objective.	5			40
2	The Vendor has demonstrated a technical knowledge of how to perform data collection on centerlines.	5			40
3	The vendor has explained how they plan to collect the data (imagery, video log, and other resources, etc.).	4			32
4	The Vendor has provided a logical schedule and methodology for meeting the project’s 3-year timeframe or earlier.	3			24
5	The vendor has provided their methods of collecting the data, along with samples of more than one Route Type for the following data items: FACILITY TYPE, NUMBER OF THROUGH LANES, AND LANE WIDTH, in a FGDB	5			40
6	The vendor has agreed that ODOT owns all the collected/reported data obtained through the project.	5			40
BUSINESS REQUIREMENTS		Section Subtotals		0	216	0
7	The Vendor has experience in the transportation asset data collection and spatial data.	4			32
8	The Vendor has a minimum of five years (5) experience with centerline inventory projects and data collection.	3			24
9	The Vendor has demonstrated the ability to provide all deliverables	4			32
10	The vendor has GIS experience	3			24
11	The vendor has Esri R&H experience	3			24
Specifications of Deliverables - Proposed Work Plan		Section Subtotals		0	136	0
Column Subtotal of Partially Meets Points				0
Column Subtotal of Meets Points					352
Column Subtotal of Exceeds Points						0
Grand Total Score					352

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 342 points?

		YES	x	No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price		$425,220.00	/Grand Total Techincal Score		352
	Cost Per Quality Point:	$1,208.01
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

Polygon Solutions 358

	Vendor	Polygon Solutions
Item #	Evaluation Criteria	Weighting	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceeds 10
PROPOSAL ACCEPTANCE CRITERIA
Phase 1		Yes	No
1	Did the vendor provide adequate information proving that they are experienced in transportation roadway attribute data collection and spatial data and shall have a minimum of five (5) years’ experience with centerline inventory projects.	x		The proposal must meet all of the following Phase I proposal acceptance criteria in order to be considered for further evaluation. Any proposal receiving a “no” response to any of the following qualifying criteria shall be disqualified from consideration.
2	Did the vendor provide through written proposal content, a minimum of 3 completed projects, within the previous 84 months, where data review, collection, and extraction services, along with the use of GIS with linear referencing, were used successfully.	x
3	Did the vendor provide 3 samples as required (See Process for Data Collection in section 2.1).	x
WORK REQUIREMENTS
PROPOSED WORK PLAN
1	The Vendor has demonstrated an understanding of the project objective.	5			40
2	The Vendor has demonstrated a technical knowledge of how to perform data collection on centerlines.	5			40
3	The vendor has explained how they plan to collect the data (imagery, video log, and other resources, etc.).	4			32
4	The Vendor has provided a logical schedule and methodology for meeting the project’s 3-year timeframe or earlier.	3			24
5	The vendor has provided their methods of collecting the data, along with samples of more than one Route Type for the following data items: FACILITY TYPE, NUMBER OF THROUGH LANES, AND LANE WIDTH, in a FGDB	5			40
6	The vendor has agreed that ODOT owns all the collected/reported data obtained through the project.	5			40
BUSINESS REQUIREMENTS		Section Subtotals		0	216	0
7	The Vendor has experience in the transportation asset data collection and spatial data.	4			32
8	The Vendor has a minimum of five years (5) experience with centerline inventory projects and data collection.	3			24
9	The Vendor has demonstrated the ability to provide all deliverables	4			32
10	The vendor has GIS experience	3				30
11	The vendor has Esri R&H experience	3			24
Specifications of Deliverables - Proposed Work Plan		Section Subtotals		0	112	30
Column Subtotal of Partially Meets Points				0
Column Subtotal of Meets Points					328
Column Subtotal of Exceeds Points						30
Grand Total Score					358

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 342 points?

		YES	x	No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price		$1,995,474.00	/Grand Total Techincal Score		358
	Cost Per Quality Point:	$5,573.95
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

JOHNSON MIRMIRAN -330

	Vendor	JOHNSON MIRMIRAN & THOMPSON INC
Item #	Evaluation Criteria	Weighting	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceeds 10
PROPOSAL ACCEPTANCE CRITERIA
Phase 1		Yes	No
1	Did the vendor provide adequate information proving that they are experienced in transportation roadway attribute data collection and spatial data and shall have a minimum of five (5) years’ experience with centerline inventory projects.	x		The proposal must meet all of the following Phase I proposal acceptance criteria in order to be considered for further evaluation. Any proposal receiving a “no” response to any of the following qualifying criteria shall be disqualified from consideration.
2	Did the vendor provide through written proposal content, a minimum of 3 completed projects, within the previous 84 months, where data review, collection, and extraction services, along with the use of GIS with linear referencing, were used successfully.	x
3	Did the vendor provide 3 samples as required (See Process for Data Collection in section 2.1).	x
WORK REQUIREMENTS
PROPOSED WORK PLAN
1	The Vendor has demonstrated an understanding of the project objective.	5			40
2	The Vendor has demonstrated a technical knowledge of how to perform data collection on centerlines.	5			40
3	The vendor has explained how they plan to collect the data (imagery, video log, and other resources, etc.).	4		24
4	The Vendor has provided a logical schedule and methodology for meeting the project’s 3-year timeframe or earlier.	3		18
5	The vendor has provided their methods of collecting the data, along with samples of more than one Route Type for the following data items: FACILITY TYPE, NUMBER OF THROUGH LANES, AND LANE WIDTH, in a FGDB	5			40
6	The vendor has agreed that ODOT owns all the collected/reported data obtained through the project.	5			40
BUSINESS REQUIREMENTS		Section Subtotals		42	160	0
7	The Vendor has experience in the transportation asset data collection and spatial data.	4			32
8	The Vendor has a minimum of five years (5) experience with centerline inventory projects and data collection.	3			24
9	The Vendor has demonstrated the ability to provide all deliverables	4		24
10	The vendor has GIS experience	3			24
11	The vendor has Esri R&H experience	3			24
Specifications of Deliverables - Proposed Work Plan		Section Subtotals		24	104	0
Column Subtotal of Partially Meets Points				66
Column Subtotal of Meets Points					264
Column Subtotal of Exceeds Points						0
Grand Total Score					330

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 342 points?

The Sanborn Map Company, Inc.

	Vendor	The Sanborn Map Company, Inc.
Item #	Evaluation Criteria	Weighting	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceeds 10
PROPOSAL ACCEPTANCE CRITERIA
Phase 1		Yes	No
1	Did the vendor provide adequate information proving that they are experienced in transportation roadway attribute data collection and spatial data and shall have a minimum of five (5) years’ experience with centerline inventory projects.	x		The proposal must meet all of the following Phase I proposal acceptance criteria in order to be considered for further evaluation. Any proposal receiving a “no” response to any of the following qualifying criteria shall be disqualified from consideration.
2	Did the vendor provide through written proposal content, a minimum of 3 completed projects, within the previous 84 months, where data review, collection, and extraction services, along with the use of GIS with linear referencing, were used successfully.	x
3	Did the vendor provide 3 samples as required (See Process for Data Collection in section 2.1).		x
WORK REQUIREMENTS
PROPOSED WORK PLAN
1	The Vendor has demonstrated an understanding of the project objective.	5
2	The Vendor has demonstrated a technical knowledge of how to perform data collection on centerlines.	5
3	The vendor has explained how they plan to collect the data (imagery, video log, and other resources, etc.).	4
4	The Vendor has provided a logical schedule and methodology for meeting the project’s 3-year timeframe or earlier.	3
5	The vendor has provided their methods of collecting the data, along with samples of more than one Route Type for the following data items: FACILITY TYPE, NUMBER OF THROUGH LANES, AND LANE WIDTH, in a FGDB	5
6	The vendor has agreed that ODOT owns all the collected/reported data obtained through the project.	5
BUSINESS REQUIREMENTS		Section Subtotals		0	0	0
7	The Vendor has experience in the transportation asset data collection and spatial data.	4
8	The Vendor has a minimum of five years (5) experience with centerline inventory projects and data collection.	3
9	The Vendor has demonstrated the ability to provide all deliverables	4
10	The vendor has GIS experience	3
11	The vendor has Esri R&H experience	3
Specifications of Deliverables - Proposed Work Plan		Section Subtotals		0	0	0
Column Subtotal of Partially Meets Points				0
Column Subtotal of Meets Points					0
Column Subtotal of Exceeds Points						0
Grand Total Score					0

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 342 points?

		YES		No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price			/Grand Total Techincal Score		0
	Cost Per Quality Point:	ERROR:#DIV/0!
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

Cultivate Geospatial

	Vendor	Cultivate Geospatial Solutions LLC
Item #	Evaluation Criteria	Weighting	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceeds 10
PROPOSAL ACCEPTANCE CRITERIA
Phase 1		Yes	No
1	Did the vendor provide adequate information proving that they are experienced in transportation roadway attribute data collection and spatial data and shall have a minimum of five (5) years’ experience with centerline inventory projects.	x		The proposal must meet all of the following Phase I proposal acceptance criteria in order to be considered for further evaluation. Any proposal receiving a “no” response to any of the following qualifying criteria shall be disqualified from consideration.
2	Did the vendor provide through written proposal content, a minimum of 3 completed projects, within the previous 84 months, where data review, collection, and extraction services, along with the use of GIS with linear referencing, were used successfully.	x
3	Did the vendor provide 3 samples as required (See Process for Data Collection in section 2.1).		x
WORK REQUIREMENTS
PROPOSED WORK PLAN
1	The Vendor has demonstrated an understanding of the project objective.	5
2	The Vendor has demonstrated a technical knowledge of how to perform data collection on centerlines.	5
3	The vendor has explained how they plan to collect the data (imagery, video log, and other resources, etc.).	4
4	The Vendor has provided a logical schedule and methodology for meeting the project’s 3-year timeframe or earlier.	3
5	The vendor has provided their methods of collecting the data, along with samples of more than one Route Type for the following data items: FACILITY TYPE, NUMBER OF THROUGH LANES, AND LANE WIDTH, in a FGDB	5
6	The vendor has agreed that ODOT owns all the collected/reported data obtained through the project.	5
BUSINESS REQUIREMENTS		Section Subtotals		0	0	0
7	The Vendor has experience in the transportation asset data collection and spatial data.	4
8	The Vendor has a minimum of five years (5) experience with centerline inventory projects and data collection.	3
9	The Vendor has demonstrated the ability to provide all deliverables	4
10	The vendor has GIS experience	3
11	The vendor has Esri R&H experience	3
Specifications of Deliverables - Proposed Work Plan		Section Subtotals		0	0	0
Column Subtotal of Partially Meets Points				0
Column Subtotal of Meets Points					0
Column Subtotal of Exceeds Points						0
Grand Total Score					0

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 342 points?

		YES		No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price			/Grand Total Techincal Score		0
	Cost Per Quality Point:	ERROR:#DIV/0!
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

TIMMONS GROUP INC_x0009_

	Vendor	TIMMONS GROUP INC
Item #	Evaluation Criteria	Weighting	Doesn't Meet 0	Partially Meets 6	Meets 8	Exceeds 10
PROPOSAL ACCEPTANCE CRITERIA
Phase 1		Yes	No
1	Did the vendor provide adequate information proving that they are experienced in transportation roadway attribute data collection and spatial data and shall have a minimum of five (5) years’ experience with centerline inventory projects.	x		The proposal must meet all of the following Phase I proposal acceptance criteria in order to be considered for further evaluation. Any proposal receiving a “no” response to any of the following qualifying criteria shall be disqualified from consideration.
2	Did the vendor provide through written proposal content, a minimum of 3 completed projects, within the previous 84 months, where data review, collection, and extraction services, along with the use of GIS with linear referencing, were used successfully.	x
3	Did the vendor provide 3 samples as required (See Process for Data Collection in section 2.1).		x
WORK REQUIREMENTS
PROPOSED WORK PLAN
1	The Vendor has demonstrated an understanding of the project objective.	5
2	The Vendor has demonstrated a technical knowledge of how to perform data collection on centerlines.	5
3	The vendor has explained how they plan to collect the data (imagery, video log, and other resources, etc.).	4
4	The Vendor has provided a logical schedule and methodology for meeting the project’s 3-year timeframe or earlier.	3
5	The vendor has provided their methods of collecting the data, along with samples of more than one Route Type for the following data items: FACILITY TYPE, NUMBER OF THROUGH LANES, AND LANE WIDTH, in a FGDB	5
6	The vendor has agreed that ODOT owns all the collected/reported data obtained through the project.	5
BUSINESS REQUIREMENTS		Section Subtotals		0	0	0
7	The Vendor has experience in the transportation asset data collection and spatial data.	4
8	The Vendor has a minimum of five years (5) experience with centerline inventory projects and data collection.	3
9	The Vendor has demonstrated the ability to provide all deliverables	4
10	The vendor has GIS experience	3
11	The vendor has Esri R&H experience	3
Specifications of Deliverables - Proposed Work Plan		Section Subtotals		0	0	0
Column Subtotal of Partially Meets Points				0
Column Subtotal of Meets Points					0
Column Subtotal of Exceeds Points						0
Grand Total Score					0

Based upon the Grand Total Technical Score earned, does the vendor’s proposal meet or exceed the minimum Technical score of 342 points?

		YES		No
				(If No, Vendor's Cost Propsal will NOT be opened.)
	Cost Per Quality Point
Vendors Total Submitted Price			/Grand Total Techincal Score		0
	Cost Per Quality Point:	ERROR:#DIV/0!
The Technical Proposal with the lowest Cost per Quality point will be recommended for award of the contract.

File details come from the government source that posted it. Updated Jul 15, 2025.