NDS_TechnicalProposal_528-24RoadwayAttributeDataCollection_SRC0000015154.pdf

1535 S. La Cienega Blvd, Los Angeles, CA 90035 (323)782-0090 | orders@ndsdata.com | www.ndsdata.com

Ohio Department of Transportation

303-21 Model Inventory of Roadway

State of Ohio

528-24 Roadway Attribute Data Collection

Solicitation # SRC0000015154

Virginia Office: 207 East Holly Ave, Suite 110, Sterling, VA 20164

T: (703) 349-4821

Corporate Office: 1535 S La Cienega Blvd, Los Angeles, CA 90035

T: (323) 782-0090

F: (323) 782-0130 info@ndsdata.com www.ndsdata.com

Ohio Department of Transportation January 16th, 2024 Office of Contract Sales, Purchasing Services, 1st floor 1980 West Broad St. Mail Stop 4110, Columbus, OH 43223

National Data & Surveying Services, Inc. (NDS) is pleased to provide the attached statement of qualifications to provide GIS and related services to the Ohio Department of Transportation (ODOT). As demonstrated by our statement of qualifications, NDS has over 35 years of experience professionally collecting GIS data with a wide variety of attribute requirements to update a variety of systems similar to ODOT’s RIMS system.

From 2020 through 2022, NDS collected MIRE data for nearly 300,000 intersections under contract with the Ohio Department of Transportation (ITB 303-21 ODOT MIRE Intersection Data Collection). NDS used a combination of field data collection, Google Earth, and the same ODOT resources such as OGRIP and PathWeb as provided for this RFP. In addition to the contract with ODOT, NDS has captured MIRE data for hundreds of thousands of intersections and even more segments throughout the nation over our 35-year history. We provide the most thorough field training available relating to safety, equipment application, and quality control, giving our field staff the ability to make smart and well-informed decisions at every stage of their involvement on your project.

All staff at NDS are thoroughly trained in identifying all of the intersection and segment elements as outlined in the RFP. There is no additional training required to complete this contract. We assign dedicated staff to each project who provide the highest level of customer service and who will work with ODOT on every aspect of the contract.

NDS will use a multi-faceted approach to the data collection, tailored to meet contract requirements. We provide active communication; rapid response times; insightful recommendations; safe, thorough, and contract compliant field data collection; and unparalleled quality control and analysis techniques. Our deliverables conform to meet all contract requirements.

Kevin Deal will serve as the Project Manager and Jonathan Brubaker will serve as the Project Coordinator for this contract. Kevin and Jonathan served in the same capacity for the previous ODOT contract. This unique experience will serve to hasten the collection process, yield informed recommendations to ODOT, and result in unmatched accuracy throughout the contract lifecycle. With a combined 27 years of traffic data collection experience Kevin and Jonathan will act as primary points of contact, working closely with ODOT to create a streamlined environment that promotes effective communication from collection management to data delivery, with meaningful progress reports along the way. NDS seasoned and full-time collectors will be used to complete any field related efforts. Our local expertise paired with our national contract experience will result in the most accurate, on-schedule, and reliable data.

NDS is willing and able to perform the services described in the RFP and our proposal response. NDS is financially sound with the funding, equipment, and personnel required to successfully complete this contract. This bid shall remain valid for a period of sixty (60) calendar days after the date of the bid opening. I, Abraham (Avi) Tashman, contact information below, have authority to negotiate for and bind the company. I attest that all information contained in this proposal is true and correct. Please contact me if you need any additional information, to schedule an interview, or a vendor presentation.

Sincerely, Abraham (Avi) Tashman – President 1535 S La Cienega Blvd, Los Angeles, CA 90035

323.782.0090 | avi.tashman@ndsdata.com mailto:avi.tashman@ndsdata.com

Solicitation # SRC0000015154

F: (323) 782-0130

Table of Contents

Table of Contents

Contact Information

Project Understanding

Organizational Experience and Capabilities

Intent

Background and Qualifications

Experience and References

Key Personnel and Resources

Key Personnel

Organization Chart

Work Plan

Project Kick-Off

Basic Services

Workflow

Data Collection

Quality Control

Safety

Re-Collection

Security

Data Ownership

Data Delivery

Data to be Collected

Roadway Attributes

Rate of Collection

Delivery Schedule and Approach

Contract Modifications

Samples

Solicitation # SRC0000015154

F: (323) 782-0130

Contact Information

Name: National Data & Surveying Service (NDS)

State of Incorporation: California

Number of Years in Business: 35

Tax ID: 33-060-8605

Proposer’s Contact Name: Avi Tashman

Contact Title: President/Signatory

Email Address: avi.tashman@ndsdata.com

Project Manager: Kevin Deal

Email Address: kevd@ndsdata.com

Project Coordinator: Jonathan Brubaker

Email Address: jonathan@ndsdata.com

Corporate Office Address: 1535 S. La Cienega Blvd

Los Angeles, CA 90035

Telephone Number: (323) 782-0090

Virginia Office Address: 207 East Holly Ave, Suite 110

Sterling, VA 20164

Telephone Number: (703) 349-4821

Administrative and Billing Contact: Michael Blitz

Telephone Number: (323) 782-0090

Fax Number: (323) 782-0130

Email Address: michael@ndsdata.com

Remittance Address: 1535 S. La Cienega Blvd

Los Angeles, CA 90035

Project Understanding

The Ohio Department of Transportation is seeking a vendor with demonstrated expertise and a commitment to precision for the auditing, correction, and capture of fifteen roadway attributes across 38,000 centerline miles throughout the State of Ohio. This task will involve utilizing various resources provided by both the vendor and ODOT. The selected vendor is required to achieve or surpass the completion of 1,000 centerline miles per month, aiming to complete the project within a maximum timeframe of 3 years. Proficiency in MIRE data collection and File Geodatabase management is essential for the chosen vendor. Alongside monthly reporting and weekly status updates, the vendor should be accessible for meetings and inquiries as needed.

Solicitation # SRC0000015154

F: (323) 782-0130

Organizational Experience and Capabilities

INTENT

NDS is confident in our ability to successfully complete this project for the following reasons:

• NDS has previous experience working with ODOT as the contract holder for MIRE Intersection Data Collection and gained a comprehensive understanding of the relevant ODOT LRS, File Geodatabases, reporting preferences, available ODOT imagery resources, and general data collection requirements. The schedule outlined by the previous contract was significantly more aggressive with a daily requirement of 1,000 intersections surveyed for a total of approximately 290,000 intersections over a 3-year contract. Our experience servicing this contract has more than adequately prepared us to meet the schedule and collection requirements as outlined in this RFP.

• NDS has collected MIRE Roadway Attribute data for hundreds of thousands of segments throughout the nation over our 35-year history.

• Our field staff collect roadway attribute data on a daily basis and our quality control staff are experienced in reviewing all intersection, intersection approach, and roadway segment attributes for accuracy.

Initial review of the project:

• NDS conducted an initial map-based survey of the entire state of Ohio to determine the percentage distribution of urban, suburban, and rural communities.

• We tested several methods of field data collection in rural, suburban, and urban communities and have accounted for various field and traffic conditions in our proposed pricing. Our pricing is field tested.

• We have designed a quality control and active data review process that will effectively eliminate the possibility that inaccurate data could go unnoticed.

• NDS can leverage the experience of previous MIRE studies, sign inventories, and transportation studies to preempt possible data collection pitfalls.

• We have ample experienced data collection staff to undertake this substantial study.

As a result of this assessment, we are confident that our proposed methods of collection will produce the most quality driven and cost-effective product that will exceed schedule expectations.

SUB VENDORS

NDS will not use sub vendors for this contract.

FINANCIAL CONDITION

NDS is financially strong and could sustain its payroll throughout large projects. There are no financial impediments to the successful completion of this contract. We have no pending litigation, no planned office closures nor any pending mergers. Additionally, we are not, nor have we ever filed for bankruptcy.

INSURANCE

NDS currently is in compliance with industry standard insurance policy limits and can provide evidence in the form of the certificates executed by the insurance companies. In addition to standard coverages, this includes professional liability as well as a $5,000,000 umbrella.

Solicitation # SRC0000015154

F: (323) 782-0130

BACKGROUND AND QUALIFICATIONS

Founded in 1989, National Data & Surveying Services (NDS), an S Corporation, was established to deliver accurate and cost-effective solutions to our client’s traffic, transit, and GIS/GPS data collection needs. NDS is the largest traffic data collection firm in the nation with an outstanding team of well over 100 professional full-time employees. NDS has over 35 years of successful operations that have established us as the foremost, full service, traffic, transit, and GIS data collection company in the nation. NDS has never, in its 35-year history had a contract cancelled or terminated due to our non-performance or poor performance.

SERVICES INCLUDE

In 2023, NDS completed 5,300+ projects for over 850 clients within our active/repeat customer database. These clients include private engineering firms; public agencies; regional planning organizations; retail outlets; private companies; and private citizens. We pride ourselves on being able to communicate effectively to a wide range of clientele with varying degrees of industry knowledge. NDS has obtained and retained these clients/contracts through excellent customer service, effective quality control, and timely deliveries in the format of each client’s choosing. In addition, NDS offers our clients ingenuity, flexibility, and transparency at all steps of the process.

NDS currently holds data collection contracts as a prime or sub consultant with entities such as the City of New York Department of Transportation (DOT), New York State DOT, Dallas DOT, Los Angeles DOT, Georgia DOT, Louisiana DOTD, Florida DOT, Vermont DOT, and Maine DOT. In addition, NDS is the on-call traffic data collector for local cities throughout the nation. Our systems of management, staffing, training, and communication have been critical to the success and prosperity of each of our contracts.

Solicitation # SRC0000015154

F: (323) 782-0130

EXPERIENCE AND REFERENCES

OHIO DEPARTMENT OF TRANSPORTATION, OH: 06/2020 - 12/2022

• Client: Ohio Department of Transportation

• Name: 303-21 Intersection Data Collection

• Reference: Brenton Bogard, Highway Safety Program – Safety Engineer

• Phone: (614) 752-5575

• Email: brenton.bogard@dot.ohio.gov

• Address: 1980 West Broad Street, Columbus, OH 43223

NDS captured approximately 290,000 Intersection Data Elements and Intersection Approach Data Elements. Data included:

Intersection Data Elements

1. Intersection Identifier

2. Configuration

3. Traffic Control

4. Number of Circulatory Lanes

a. Less than 5 if a roundabout

b. Null if not a roundabout

5. Valid Indicator

a. No = Clear notes will be recorded if the exchange of traffic from one route to another is not permitted

6. Intersection Comments

Intersection Approach Data Elements

1. Intersection Identifier

2. Unique Identifier (Approach)

3. Mode

4. Traffic Control

a. Data validation will ensure compatibility with the intersection traffic control

5. Number of Exclusive Left Turn Lanes (<5)

6. Number of Exclusive Left-Through Turn Lanes (<5)

7. Number of Exclusive Through Lanes (<10)

8. Number of Exclusive Left-Through-Right Lanes (<5)

9. Number of Exclusive Left-Right Lanes (<5)

10. Number of Exclusive Right-Through Turn Lanes (<5)

11. Number of Exclusive Right Turn Lanes (<5)

12. One-Way Street Outbound Approach Indicator

a. Yes = Data validation will ensure that items 4-11 will not contain data

13. Comments (Approach)

ANGELS CAMP, CA: 09/2019 - 03/2020

• Client: TJKM

• Name: Citywide inventory of signs & retroreflectivity

• Reference: Chris Kinzel, Vice President

• Phone: (925) 463-0611

Solicitation # SRC0000015154

F: (323) 782-0130

• Email: ckinzel@TJKM.com

• Address: 4305 Hacienda Dr, Suite 550, Pleasanton, CA 94588

NDS inventoried approximately 950 signs that required a variety of sign and pole attributes.

YUBA COUNTY, CA: 08/2019 - 02/2020

• Client: TJKM

• Name: Countywide inventory of signs, retroreflectivity, and pavement delineation

• Reference: Chris Kinzel, Vice President

• Phone: (925) 463-0611

• Email: ckinzel@TJKM.com

• Address: 4305 Hacienda Dr, Suite 550, Pleasanton, CA 94588

NDS inventoried approximately 5,000 signs that required a variety of sign and pole attributes.

CITY OF BREA, CA: 06/2019 – 01/2020

• Client: Brea

• Name: Citywide Sign Inventory

• Reference: Neil Groom, Procurement and Contracts Administrator

• Phone: (714) 990-7708

• Email: neilg@ci.brea.ca.us

• Address: 1 Civic Center Circle, Brea, CA 92821

NDS inventoried approximately 3,400 regulatory signs and street signs that required a variety of sign and pole attributes.

CITY OF SOUTH PASADENA, CA: 03/2019 - 10/2019

• Client: KOA

• Name: Citywide inventory of signs & retroreflectivity

• Reference: Mengzhao Hu, Senior Planner

• Phone: (323) 260-4703

• Email: mhu@koacorp.com

• Address: 1100 Corporate Center Drive, Ste 201, Monterey Park, CA 91754

NDS inventoried approximately 5,000 signs and 2,300 curb markings that required a variety of sign and pole attributes.

LAKE COUNTY, CA: 03/2019 - 10/2019

• Client: TJKM

• Name: Countywide inventory of signs and retroreflectivity

• Reference: Chris Kinzel, Vice President

• Phone: (925) 463-0611

• Email: ckinzel@TJKM.com

• Address: 4305 Hacienda Dr, Suite 550, Pleasanton, CA 94588

NDS inventoried approximately 8,500 signs with retroreflectivity that required a variety of sign and pole attributes.

Solicitation # SRC0000015154

F: (323) 782-0130

Key Personnel and Resources

KEY PERSONNEL

Key personnel will be available and dedicated for the duration of the project to perform all required tasks and to meet program objectives. All NDS personnel have worked together previously and successfully completed large GIS/traffic data collection projects for public sector clients. Adjustments to Key Personnel are not expected and will only be made with advanced justification notice and prior written consent from ODOT.

Personnel Title Job Duties

Kevin Deal COO / Project Manager Overall contract management

Jonathan Brubaker NDS Project Manager / Project Coordinator

Contract planning, scheduling, execution, communication, quality control, and updates

Anthony Truong Lead Data Analyst Quality assurance, data preparation, data delivery, and video delivery

NDS Data Collectors Field Technicians Data collection, field reports, field observations, and initial quality control

KEVIN DEAL – CHIEF OPERATIONS OFFICER – PROJECT MANAGER (20 YEARS)

Education: B.S. Production and Engineering 617.688.5201

Kevin Deal has over 20 years of experience in every aspect of the data collection industry. His expertise includes field operations, administrative operations, program development, R & D, and companywide quality control. He has successfully managed over 50,000 projects from inception to completion, including studies that have required customized study development as well as customized deliverables. Kevin was the Project Manager for the recent and successfully completed ODOT MIRE Intersection and Intersection Approach contract.

Kevin will serve as Project Manager for this project. Kevin will ensure contract compliance and work closely with the Project Coordinator to ensure adherence to both schedule and delivery requirements. He will be involved in every aspect of the data collection and data verification process, including recommendations regarding the use of appropriate technologies and methodologies for each attribute. Kevin has been the Project Manager for all major NDS contracts throughout the nation, providing him with unparalleled experience that will be used to support this contract from beginning to end.

Major Tasks Percentage of Time Spent Review/Audit 5%

Correction 5%

Field Data Collection 5%

Data Delivery 1%

Solicitation # SRC0000015154

F: (323) 782-0130

JONATHAN BRUBAKER – NDS PROJECT MANAGER – PROJECT COORDINATOR (7 YEARS)

Education: Virginia Tech Coursework 703.349.4821

Jonathan has just over 7 years of technical and managerial experience in GIS/traffic data collection. He has served as project manager for hundreds of successful data collection efforts throughout Ohio, Virginia, Maryland, West Virginia, Washington DC, Pennsylvania, New Jersey, New York, Connecticut, New Hampshire, and Vermont.

Jonathan was the Project Coordinator for the recently completed ODOT MIRE Intersection and Intersection Approach contract in which he successfully managed the collection of nearly 300,000 intersections across the entire state.

Jonathan will serve as Project Coordinator for this project. He will work directly with ODOT staff to coordinate all collection efforts. He will directly oversee field staffing, scheduling, data collection, data retrieval, and coordinate closely with the data processing and analysis department. Jonathan will directly manage all aspects of this contract.

Review/Audit 10%

Correction 10%

Field Data Collection 25%

Data Delivery 1%

ANTHONY TRUONG – SENIOR DATA ANALYST – LEAD DATA ANALYST (6 YEARS)

Education: B.S. Finance and Marketing 323.782.0090

Anthony will serve as the Lead Data Analyst for this project. Anthony will ensure that the data quality and data deliveries consistently meet project expectations. Anthony is responsible for overseeing the processing and analysis department, which will perform all attribute audits and virtual data collection for the required ODOT MIRE Roadway Attributes. Anthony has managed the quality control and analysis of over 8,000 projects that consisted of over 400,000 intersection MIRE elements and 500,000 segment MIRE elements.

Review/Audit 25%

Correction 25%

Field Data Collection 5%

Data Delivery 10%

Solicitation # SRC0000015154

F: (323) 782-0130

ORGANIZATION CHART

Solicitation # SRC0000015154

F: (323) 782-0130

Work Plan

PROJECT KICK-OFF

NDS recommends a kick-off meeting to establish all communication and coordination preferences by ODOT prior to commencing with data collection. This meeting will also provide an opportunity to further discuss requirements and general expectations. Experience with similar projects nationwide has highlighted the importance of creating a healthy foundation at the start of the contract to ensure long term satisfaction.

Kevin Deal – Project Manager: will lead this meeting on behalf of NDS. In addition, Kevin will oversee every aspect of the contract from request to delivery, ensuring that ODOT experiences the best of NDS at all stages.

Jonathan Brubaker – Project Coordinator: will be responsible for communication with ODOT as well as contract planning and execution. Jonathan will be NDS’s appointed representative for all administrative matters regarding this contract.

Anthony Truong – Lead Data Analyst: will be responsible for current attribute audits, virtual attribute data collection, quality control, data preparation, and the fulfillment of all delivery requirements.

BASIC SERVICES

NDS will collect MIRE Roadway Attribute Data for all roadways within ODOT’s File Geodatabase. The Department has estimated 38,000 centerline miles for collection and/or review.

• NDS staffing are expected to exceed the data collection minimum of 1,000 centerline miles a month by an additional 500 soon after the contract commences. Within a couple months, NDS expects to capture nearly 2,000 centerline miles a month for the remainder of the contract.

a. As a level-of-effort comparison, NDS staffing was expected to complete data collection for between 750-1,000 intersections a day from 2020 through 2022 for the previous ODOT contract.

VIRTUAL DATA COLLECTION/AUDIT

NDS will audit, correct, and capture all of the required roadway attribute elements using a mixture of manual field data collection, Google Earth imagery, Google Earth Street View, Google Maps imagery, Bing imagery, OGRIP imagery, and PathWeb video logs.

MANUAL FIELD DATA COLLECTION/AUDIT

NDS staff will be equipped with tablets and external GPS devices for field data collection. Data collection will be actively monitored and audited in real-time through ArcGIS. This method will be used where reliable or available imagery does not exist within any of the prementioned resources.

Solicitation # SRC0000015154

F: (323) 782-0130

WORKFLOW

OFFICE WORK

• The Project Coordinator in coordination with the Lead Data Analyst will create daily assignments for NDS auditors.

• For each segment geometry, an NDS auditor will perform an initial sweep of available imagery to ensure that: the imagery is sufficiently clear to audit all roadway attributes, and to ensure that the imagery chosen was taken most recently and represents the most up-to-date site conditions.

• For segment geometries that do not have imagery with acceptable quality, NDS auditors will recommend field data collection. If only a portion of the segment geometry does not have supporting imagery, field data collection may only be recommended for the identified portion.

• For segment geometries with quality imagery, the auditors will review all attributes against the existing File Geodatabase. Incorrect entries will be corrected and missing entries will be added. A record of modified fields will be maintained per segment geometry along with comments that may or may not require further discussion with ODOT.

• After initial review has been completed, a secondary review of all elements will be conducted to ensure data integrity throughout this project.

FIELD WORK

Equipment (per surveyor)

• NDS vehicle

• Tablet w/cellular connectivity

• GPS Receiver

• Measuring Wheel

Method

• The Project Coordinator prepares daily route maps for each surveyor

• A Field Manager reviews all route maps and discusses foreseeable challenges with each surveyor

• Surveyors record data using ArcGIS along with a tablet and GPS receiver o Surveyors will be required to collect all attribute data for each assigned segment geometry. A measuring wheel will be used for field measurements and photo evidence will be required for each attribute.

• Field data is audited in real-time through ArcGIS

• Auditors review all uploaded roadway attributes against GPS coordinates and attribute photos

• Auditors recommend secondary review for segments found to be inconsistent with available aerial imagery

• The Project Coordinator includes the secondary review recommendations in newly created route maps, requiring photographic evidence of all roadway attributes

• Secondary review photographs are uploaded and the elements are finalized

Solicitation # SRC0000015154

F: (323) 782-0130

DATA COLLECTION

NDS will review all imagery sources to ensure that the selected option(s) contains the most up-to-date imagery available. The primary tool planned for use on a majority of the 15 attributes will be Google Earth Pro. OGRIP and PathWeb will be used as secondary tools to supplement as needed. NDS will export the File Geodatabase into a KML that will be opened with Google Earth Pro in order to utilize the aerial imagery, street view imagery, zoom capability, and measuring tools to capture the required attributes.

Solicitation # SRC0000015154

F: (323) 782-0130

The following 6 attributes will be reviewed, corrected, or captured using Google Earth Pro’s aerial imagery, street view imagery, and the measuring tool.

• Bike Lanes Type/Width

• Divided/Undivided Indicator

• Lane Width

• Median Width

• Shoulder Widths

• Surface Width Left/Right

The following 7 attributes will be reviewed, corrected, or captured using both Google Earth Pro’s aerial imagery and street view imagery.

• Direction of Travel

• Facility Type

• Median Type

• Route Segment Direction

• Shoulder Types

• Through Lanes

• Turn Lanes

Solicitation # SRC0000015154

F: (323) 782-0130

The following 2 attributes will be reviewed, corrected, or captured using Google Earth Pro’s street view imagery or PathWeb video log.

• Route Signing

• Speed Limit

QUALITY CONTROL

NDS leads the industry with the most detailed and sophisticated quality control processes nationwide. At the field level, all equipment undergoes regular maintenance and testing to ensure full functionality. Field personnel are specifically trained to conduct a preliminary inspection of the collected data, allowing for expedited communication surrounding possible disruptions to the data collection effort. Post data submission, NDS has four departments dedicated to quality control after data is submitted from the field: the Audit Department, the Video Department, the Processing Department, and the Analyst Department. These departments are centralized at NDS headquarters and are responsible for the quality control, processing, analysis, file preparation, and data delivery of all data collected by NDS throughout the nation. These departments have extensive experience working with all NDS services, data collection best practices, data collection formats, contracts, and data delivery formats.

Roadway attributes will be audited using the most recent aerial imagery available. Resources include OGRIP aerial imagery, Google Earth, Google Earth Street View, and manual field data collection. Any intersection details that do not match aerial imagery will undergo a secondary field review. This secondary review will require a photograph submission of the entire segment in question that clearly captures signage and pavement markings to ensure accuracy.

Solicitation # SRC0000015154

F: (323) 782-0130

SAFETY

All NDS employees are required to complete annual safety training that includes both general and position-specific courses. The safety training was developed by NDS to address office and field safety protocols. In additional to general safety training, all field staff are required to complete safety training related to driving practices, equipment handling, equipment installation/checking/tear down procedures, work zone safety, conflict resolution, safe interaction with the public, dressing for safety, battery charging protocols, environmental awareness, heat/cold safety (this training specifically includes a heat illness course), self-awareness, “what to do if you feel unsafe”, and sexual harassment. NDS will not block, impede, or obstruct the free movement of traffic, including cyclists and pedestrians, while collection data. NDS has added COVID training to our safety program and provides employees with masks, disinfectant, and hand sanitizer. Employees are required to use a safety form to acknowledge understanding of each safety item and initial completed safety items.

NDS provides all employees with PPE, following OSHA, State, County, and local requirements. All company vehicles are equipped with high intensity amber rotating beacons, high visibility reflective tape, a company logo, and a Fleetistics GPS tracking device that closely monitors driving behaviors and promptly alerts management of unsafe driving behavior. Weekly reports are also generated and reviewed to check for patterns of unsafe driving behavior. This close monitoring has proven to be extremely effective in maintaining a law abiding and safe driving work force.

NDS takes safety seriously throughout the nation and continuously strives to provide the most updated and relevant training available. The safety of our staff and the public is our main priority.

RE-COLLECTION

NDS does not expect to have a need for recollection as a result of our robust collection and QAQC processes.

Should recollection be needed for any reason determined by NDS or ODOT, NDS will recollect the segments promptly and at no cost to the DOT.

SECURITY

NDS agrees to follow all ODOT/DAS OIT data security requirements and is willing to enter into any necessary agreements for data storage.

• NDS manages a server that is secure and limits access to staff with assigned usernames and passwords.

Further security is available that would prevent anyone from accessing the ODOT data collected other than a preapproved list of NDS and ODOT personnel.

DATA OWNERSHIP

NDS agrees that ODOT owns all the collected/reported data obtained through this project.

DATA DELIVERY

NDS will deliver the data in a specified format as described below:

• NDS will deliver the validated, corrected, and collected data in a File Geodatabase format, identical to the format initially supplied by ODOT. Any recommendations for a change to this database will be submitted for review and authorization by ODOT.

o The frequency of delivery will be determined by ODOT preference.

• NDS will provide a method to share files between ODOT and Vendor.

o NDS recommends our secure server for data transfer in both directions.

Solicitation # SRC0000015154

F: (323) 782-0130

Data to be Collected

NDS will collect MIRE Roadway Attribute data for all centerline miles provided by ODOT.

Roadway Attributes

NDS agrees to audit, update, and deliver the following Roadway Attribute data items:

1. Bike Lanes Type/Width

2. Direction of Travel

3. Divided/Undivided Indicator (HPMS)

4. Facility Type (FDE 93)

5. Lane Width (HPMS)

6. Median Type (FDE 55)

7. Median Width (HPMS)

8. Route Segment Direction (FDE 18)

9. Route Signing (HPMS)

10. Shoulder Types (HPMS)

11. Shoulder Widths (HPMS)

12. Speed Limit (HPMS)

13. Surface Width Left/Right (HPMS)

14. Through Lanes (FDE 32)

15. Turn Lanes (HPMS)

16. Modification

17. Comments

Rate of Collection

NDS will collect data as uniformed as possible throughout the contract. NDS expects to average a minimum of 1,500 centerline miles of collection per month.

Challenges

• Weather – NDS will attempt to overcome weather related challenges by collecting field data near Lake Erie during the summer months and moving inland during the winter months. NDS has accounted for at least 12 weeks of inactivity due to weather related variables.

• Construction – NDS will keep an active log of segment geometries under construction and will relay this information to ODOT for guidance. These segments will be revisited at the conclusion of the construction efforts.

• Extremely faded pavement markings – NDS will notate the specific location of lane markings that are so faded that it is unclear as to whether there was a purposeful attempt by ODOT to remove them. These questions will be raised to ODOT for guidance to ensure that those lanes are noted accurately.

Solicitation # SRC0000015154

F: (323) 782-0130

Delivery Schedule and Approach

Kick-Off Meeting: TBD

1. FILE GEODATABASE RECEIVED FROM ODOT

2. ON-CALL

a. Availability for meetings and questions on an as-needed basis

3. WEEKLY

a. Status call with ODOT Project Manager to provide production update, share insights, and provide recommendations

4. MONTHLY

a. Delivery of 1,500 centerline miles

b. Progress update to the ODOT RIGIS Manager and Project Manager with work completion summary and percentage of total mileage completed

5. ANNUAL

a. Delivery of 18,000 centerline miles

6. FINAL DELIVERY

a. 26 Months after NTP

Contract Modifications

NDS does not request any modifications. NDS accepts the contract terms as proposed.

Samples

Sample data has been provided for the following projects:

1) The same File Geodatabase provided for this RFP NDS auditors validated, corrected, and filled in data related to the fields titled FACILITY TYPE, NUMBER OF THROUGH LANES, AND LANE WIDTH. This was done for the entire data sample set.

ASSUMPTIONS

It was noticed that some segments had only 1 polyline created while others had 2 polylines created. In the event there were 2 different polylines for the same segment but located on different bounds, each bound was treated independently and filled out separately.

“MODIFIED” FIELD

This field was only used to enter the corrected or missing data value. If the original data was validated, this field was left blank. No changes were made to original field values.

“COMMENTS” FIELD

This field was used to note whether the record had been “Corrected” or “Validated”. An additional note was also included to associate an Object ID to unusually placed polylines.

2) ITB 303-21 ODOT MIRE Intersection Data Collection

i. NDS has included a sample dataset of the intersection attributes provided for this contract.

3) City of Brea, CA - Citywide Sign Inventory

i. NDS has included a sample dataset and a very small subset of the pictures (due to file sizes).