Scope of Work - RFP 2027-RFP-873.pdf

1.1 GENERAL SCOPE AND INTENT

New Mexico State University (“NMSU”) is seeking a qualified Design Professional to provide all professional architectural and engineering services necessary for the planning, programming, design, coordination, documentation, procurement support, construction administration, commissioning coordination, and project closeout activities associated with the Integrated Digital Enterprise Accelerator Lab (IDEAL) Facility project for NMSU Engineering College. The new facility will function as a multidisciplinary energy research, testing, and workforce development center supporting students, faculty, researchers, and industry partners working on advanced energy systems and emerging technologies. Primary user groups will include engineering and STEM students, university faculty and staff, visiting researchers, private sector collaborators, trade organizations for workforce training, and community members engaged through educational demonstrations and outreach activities. The IDEAL Lab will operate as a grid-connected microgrid, enabling real-world testing of modern energy systems. The facility will integrate on-site solar power, battery storage, and electric vehicle charging to support clean and reliable energy use.

The Design Professional shall furnish all labor, supervision, professional expertise, technical services, consultations, engineering calculations, drawings, specifications, reports, studies, analyses, coordination efforts, and related services required to complete the Project in accordance with applicable laws, codes, standards, and University requirements.

The Design Professional shall coordinate continuously with NMSU and the Construction Manager at Risk (“CMAR”) throughout all phases of the Project and shall support phased and accelerated project delivery methodologies, including overlapping design and construction activities, phased procurement packages, and long lead procurement coordination.

Required Services shall include, but shall not be limited to, the following:

• Architectural services

• Structural engineering services

• Civil engineering services

• Mechanical engineering services

• Electrical engineering services

• Plumbing engineering services

• Fire protection engineering services

• Technology and telecommunications coordination

• Code compliance and life safety services

• All additional specialty consulting services required for a complete and operational facility

The Design Professional shall perform all services in accordance with applicable federal, state, and local laws, regulations, NMSU standards, applicable codes, and the professional standard of care customarily exercised by firms performing similar services for projects of comparable size, scope, complexity, and schedule. The Design Professional shall further perform all services in accordance with the Project schedule established by NMSU and the Construction Manager at Risk (“CMAR”) and shall support accelerated and phased project delivery requirements necessary to maintain Project milestones, procurement activities, and completion dates. All drawings, specifications, calculations, reports, models, studies, and supporting documentation shall be provided in both native editable digital format and PDF format compatible with NMSU standards and requirements.

1.2 PROGRAMMING, VERIFICATION, AND EXISTING CONDITIONS ASSESSMENT

The Design Professional shall assist NMSU in validating project requirements and establishing the basis of design for the Project. The Design Professional shall review all available information, conduct field verification activities, and identify existing conditions that may impact the Project scope, schedule, budget, or constructability.

Required Services shall include, but shall not be limited to, the following:

• Review and verification of project programming requirements

• Coordination meetings with NMSU stakeholders and user groups

• Site investigations and field verification activities

• Review of existing documentation and available drawings

• Identification of project constraints and existing utility conditions

• Development of preliminary project criteria and scope parameters

• Coordination with the CMAR regarding constructability and cost considerations

The Design Professional shall perform all services in accordance with applicable federal, state, and local regulations, NMSU standards, applicable codes, and the professional standard of care customarily exercised by firms performing similar services.

1.3 SCHEMATIC DESIGN (SD)

The Design Professional shall prepare Schematic Design documents establishing the conceptual design intent, preliminary building systems, site planning, and project configuration consistent with NMSU requirements and CMAR coordination.

Required Services shall include, but shall not be limited to, the following:

• Development of conceptual design alternatives

• Preparation of preliminary plans, elevations, and sections

• Development of preliminary building systems concepts

• Code analysis and life safety review

• Coordination of preliminary utility and infrastructure requirements

• Identification of long lead procurement items

• Coordination of preliminary cost estimating and scheduling activities with the

CMAR

The Design Professional shall perform all services in accordance with applicable federal,

1.4 DESIGN DEVELOPMENT (DD)

The Design Professional shall further develop and refine the approved schematic design into coordinated Design Development documents suitable for continued project advancement and budget validation.

Required Services shall include, but shall not be limited to, the following:

• Development of detailed architectural and engineering systems

• Coordination of all structural, civil, mechanical, electrical, plumbing, and specialty disciplines

• Integration of project phasing and sequencing requirements

• Coordination of value engineering and constructability reviews

• Reconciliation of project scope with updated cost estimates

• Ongoing coordination with NMSU and the CMAR

The Design Professional shall perform all services in accordance with applicable federal,

1.5 CONSTRUCTION DOCUMENTS (CD)

The Design Professional shall prepare complete and coordinated Construction Documents suitable for bidding, permitting, procurement, construction, and regulatory review.

Required Services shall include, but shall not be limited to, the following:

• Preparation of coordinated construction drawings and technical specifications

• Incorporation of CMAR constructability review comments

• Coordination of phased bid and procurement packages

• Support for permitting and code review activities

• Preparation of final technical details and construction information

• Final coordination of project cost estimates

The Design Professional shall perform all services in accordance with applicable federal,

1.6 COST ESTIMATING AND GMP COORDINATION

The Design Professional shall support all CMAR preconstruction services associated with budgeting, cost estimating, value engineering, and Guaranteed Maximum Price (“GMP”) development.

Required Services shall include, but shall not be limited to, the following:

• Participation in CMAR preconstruction coordination meetings

• Preparation and coordination of cost estimates at each design phase

• Support for constructability and value engineering reviews

• Reconciliation of cost estimates with NMSU and the CMAR

• Incorporation of approved budget modifications into the design documents

The Design Professional shall perform all services in accordance with applicable federal,

1.7 BIDDING AND PROCUREMENT SUPPORT

The Design Professional shall provide professional support services during all bidding and procurement activities associated with the Project.

Required Services shall include, but shall not be limited to, the following:

• Participation in pre-bid and pre-proposal meetings

• Responses to bidder questions and requests for clarification

• Preparation of addenda and supplemental procurement documentation

• Support for phased procurement activities

• Assistance with bid evaluation and recommendation activities

The Design Professional shall perform all services in accordance with applicable federal,

1.8 CONSTRUCTION PHASE SERVICES

The Design Professional shall provide construction administration and construction phase services throughout the duration of the Project.

Required Services shall include, but shall not be limited to, the following:

• Review of contractor submittals and shop drawings

• Responses to Requests for Information (“RFIs”)

• Issuance of clarifications and supplemental instructions

• Site visits and field observation activities

• Participation in project coordination meetings

• Review of contractor pay applications

• Substantial completion inspections and punch list preparation

The Design Professional shall perform all services in accordance with applicable federal,

1.9 PROJECT CLOSEOUT AND CMAR INTEGRATION

Time for Final Completion: The CMAR shall achieve Final Completion of the Work no later than June 15, 2028, including completion of all construction activities, commissioning, testing, inspections, punch list work, closeout documentation, training, and all other contractual obligations required for final acceptance by New Mexico State University.

The Design Professional shall support final project closeout activities and integrated CMAR coordination through final completion of the Project.

Required Services shall include, but shall not be limited to, the following:

• Final inspections and verification of punch list completion

• Coordination of closeout documentation

• Support for final completion and occupancy activities

• Coordination of final record documentation and closeout materials

The Design Professional shall perform all services in accordance with applicable federal,

1.10 CMAR DELIVERY INTEGRATION

The Design Professional acknowledges and agrees that the Project shall utilize a Construction Manager at Risk (“CMAR”) delivery methodology intended to support collaborative project execution, accelerated scheduling, phased procurement, and continuous cost management throughout all phases of the Project.

Required Services shall include, but shall not be limited to, the following:

• Early contractor involvement

• Continuous cost estimating and GMP coordination

• Phased procurement and construction activities

• Coordination of demolition, site readiness, and construction sequencing

• Schedule optimization through overlapping project phases

• Ongoing constructability and value engineering coordination

The Design Professional shall perform all services in accordance with applicable federal, state, and local regulations, NMSU standards, applicable codes, and the professional standard of care customarily exercised by firms performing similar services.