Scope of Work for WIC-INDIAN RIVER VBDPH 7.23.26.docx
DOCX document 36 KB Posted
- Solicitation number
- QQ-126113
- Issued by
- Virginia Beach City, Virginia
About this file
This is a Scope of Work document for janitorial and mid-day cleaning services required by the Virginia Beach Department of Public Health for the Women, Infants, and Children (WIC) facility located at 900 Commonwealth Place, Virginia Beach, Virginia 23464. The contractor shall provide janitorial services Monday, Wednesday, and Friday from 10:30 a.m. to 12:00 p.m. daily, including routine cleaning and disinfection of office spaces, restrooms, breakrooms, lobby areas, and entrance ways in accordance with the specified daily cleaning checklist. Monthly floor mopping services and quarterly strip-and-wax treatments, as well as carpet shampooing, are required on the first or third Friday of each month. A mandatory pre-bid/pre-proposal conference is scheduled for Friday, August 21st from 11:30 a.m. to 12:30 p.m. at the facility location, with attendance required for bid submission eligibility. Attendance cutoff is 11:35 a.m., and potential bidders should bring a copy of the solicitation. Any modifications resulting from the conference will be issued as a written addendum.
The contractor shall supply all cleaning materials, including EPA-registered disinfectants compliant with CDC guidelines, brooms, cleaning cloths, trash bags, and other supplies as needed. The contractor is responsible for maintaining fully stocked soap, tissue, and toilet paper dispensers nightly and shall provide labor for special cleaning requests and emergency services at an hourly rate established in the bid, with verbal requests requiring subsequent purchase order authorization. The contractor shall absorb all costs associated with damage to facilities, equipment, utilities, or finished surfaces resulting from contract performance and must make reasonable efforts to provide services during inclement weather or accept pro-rated deductions from monthly invoices for days services cannot be provided. Contact for questions is Akira Cox at (757) 278-3782, with points of contact at the WIC site being Camille Canty at (757) 355-1814 and Octavia Rinehardt at (757) 424-9970.
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| File | Type | Posted |
|---|---|---|
| Contract Terms_IR Janitorial Contract 8.10.26.docx | DOCX document |
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Text version
Scope of Work continued.
SCOPE OF WORK
Virginia Beach Dept. of Public Health WIC Located at: 900 Commonwealth PL Virginia Beach, VA 23464
Any Questions contact Akira Cox (757) 278-3782
POC for WIC Site: Camille Canty (757) 355-1814 or Octavia Rinehardt (757) 424-9970
MANDATORY PREBID/PREPROPOSAL CONFERENCE: A mandatory pre-bid/pre-proposal conference will be on Friday, August 21st from 11:30 a.m. to 12:30 p.m. at 900 Commonwealth PL Virginia Beach, VA 23464.
The purpose of this conference is to allow potential bidders/offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation.
Due to the importance of all bidders/offerors having a clear understanding of the specifications/scope of work and requirements of this solicitation, attendance at this conference will be a prerequisite for submitting a bid/proposal. Bids/Proposals will only be accepted from those bidders/offerors who are represented at this pre-bid/preproposal conference. No one will be admitted after 11:35 a.m.
Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation.
Hours of Services: 10:30AM to 12:00PM, daily M, W & F for Janitorial service.
Daily Cleaning Checklist:
· Entire Office
· Vacuum carpeted areas
· Sweep floor (lab)
· Office Restroom:
· Clean and disinfect toilets and sinks, wipe counters, sweep restroom floors, empty restroom trash, SANITIZE and wipe baby changing tables in client restrooms
· Employee Breakrooms
· Wiping down tables, counters, empty trash, sweep floor.
· Front door entrance:
· Clean glass door inside/outside; Disinfect door handle inside/outside
· Office Waiting/Lobby Room:
· Disinfect children’s play area and seating area chairs.
· Clean and wipe drinking fountain.
Monthly (on 1st or 3rd Friday):
· Mop floors (Lab, bathroom and breakroom); and/or upon request
Quarterly (on 1st or 3rd Friday):
· Strip and Wax Floors (Lab and breakroom)
· Shampoo ALL carpets, rugs and mats
Supplies:
The Contractor shall provide all cleaning supplies to include, disinfectant, brooms, cleaning cloths, trash bags and other cleaning supplies as needed.
* All cleaning/disinfecting products used shall be in compliance with the EPA- registered disinfectant list according to CDC guidelines (this can be found by googling “updated CDC EPA registered list of disinfectants)
| ALL SOAP, Tissue and Toilet Paper Dispensers shall be completely filled each night. |
| Special Cleaning: |
| When directed by the Purchasing Agency, by written or Verbal order, to clean an area for a special occasion or made necessary by the emergency or mishap, the Contractor shall furnish all labor required to fulfill the order. In the event this should happen: The contractor shall bill the order. In the event that this should happen: the Contractor shall bil the Purchasing Agency at the hourly rate bid for additional janitorial services not covered in the Scope of Work. Verbal requests by the Purchasing Agency’s Contract Administrator or design will be given in case emergency and a purchase order will be issued to cover any verbal request. |
| Emergency Service: |
| In the event of an emergency such as burst pipes etc. the Purchasing Agency may request that the contractor retain some personnel after the Contractor’s normal ending time of work to clean the damaged areas for the next day’s business. In the event this should happen: the contractor shall bill the Purchasing Agent at the hourly rate bid for additional janitorial services not covered in the Scope of Work. Verbal requests by the Purchasing Agency’s Contract Administrator or design will be given in case emergency and a purchase order will be issued to cover any verbal request. The invoices shall list date additional services was rendered, the number of employees, the number of hours each employee worked, the name of the purchasing Agency’s employee authorizing the additional work, and the Purchase Order number. |
| Inclement Weather: |
· The Contractor shall make every reasonable effort to provide janitorial services when State employee is excused early because of snow or other hazardous driving conditions. However, in the event custodial services cannot be provided, the contractor shall deduct a pro-rated amount for the monthly invoices based on the cost per month, divided by the number working days in that month for each day the services are not provided.
Products and Equipment:
The Contractor shall not use any product, supplies, or equipment that are injurious or damaging to the surface to which they are applied or exposed. The Contractor shall be responsible for restoring/replacing any equipment/facilities, furniture, and floor covering, etc. so damaged.
Work Site Damages: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.
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