Contract Terms_IR Janitorial Contract 8.10.26.docx

Contract and Agreement Janitorial Cleaning Services – Indian River WIC Facility

1. Purpose The purpose of this contract agreement is to obtain janitorial cleaning services for the Virginia Department of Health (VDH) Indian River WIC facility located at 900 Commonwealth Place.

The Contractor shall provide all labor, cleaning supplies, equipment, and supervision necessary to maintain the facility in a clean, sanitary, and presentable condition.

Janitorial cleaning services shall be provided three (3) times per week.

2. Contract Term The initial contract term will be one (1) year.

The contract may be renewed for up to three (3) additional one-year periods, subject to the mutual agreement of the parties, satisfactory contractor performance, availability of funding, and any applicable Commonwealth of Virginia requirements.

3. Contractor Responsibilities The Contractor shall provide all labor, cleaning supplies, tools, equipment, and supervision necessary to perform the required janitorial cleaning services, including, but not limited to, the following:

A. General Cleaning Services The Contractor shall:

· Sweep, vacuum, and mop floors throughout the facility.

· Vacuum carpeted areas, including offices, hallways, and work areas.

· Dust and clean desks, tables, counters, and other accessible surfaces.

· Clean and disinfect high-touch surfaces, including door handles, light switches, and other frequently touched areas.

· Empty wastebaskets and replace liners as needed.

· Clean interior doors and glass surfaces as needed.

· Clean and maintain common areas, offices, hallways, and other designated spaces.

· Remove trash and dispose of it in the designated area.

· Address visible spills, dirt, and debris as needed during routine cleaning.

B. Restroom Cleaning The Contractor shall:

· Clean and disinfect toilets, urinals, sinks, countertops, and other restroom fixtures.

· Clean restroom floors.

· Clean mirrors and other glass surfaces.

· Empty restroom trash receptacles and replace liners.

· Replenish restroom supplies provided by VDH, as needed.

· Clean and disinfect high-touch restroom surfaces.

C. Breakroom/Common Areas The Contractor shall:

· Clean and disinfect countertops, tables, sinks, and other accessible surfaces.

· Sweep and mop floors.

· Empty trash and replace liners.

· Clean exterior surfaces of appliances as needed.

· Maintain the area in a clean and sanitary condition.

D. General Requirements The Contractor shall:

· Provide all necessary cleaning supplies, equipment, and materials unless otherwise specified by VDH.

· Use appropriate cleaning products and methods for each surface.

· Protect furniture, equipment, walls, floors, and other facility property from damage.

· Maintain a safe and orderly work area while services are being performed.

· Notify the VDH Point of Contact of any damage, maintenance issues, or conditions identified during cleaning that require attention.

· Comply with applicable OSHA requirements and federal, state, and local regulations.

· Coordinate cleaning activities with the VDH Point of Contact to minimize disruption to facility operations.

4. Deliverables The Contractor shall provide:

· Janitorial cleaning services three (3) times per week.

· All required labor, cleaning supplies, equipment, and materials necessary to perform the services.

· A clean, sanitary, and presentable facility following each scheduled cleaning.

· Proper removal and disposal of collected trash and cleaning-related waste.

· Notification to the VDH Point of Contact of any issues requiring attention.

5. Acceptance Criteria Services will be considered satisfactorily completed when:

· Floors, carpets, offices, hallways, common areas, and restrooms have been cleaned as required.

· Restrooms are clean, disinfected, and properly maintained.

· Trash has been removed and disposed of appropriately.

· Frequently touched surfaces have been cleaned and disinfected.

· Cleaning services have been performed three (3) times per week in accordance with the agreed-upon schedule and Scope of Work.

· The facility is left in a clean, sanitary, and ready-for-use condition.

· Any deficiencies identified by VDH have been promptly corrected.

6. Quality of Service The Contractor is expected to provide consistent, professional, and satisfactory janitorial cleaning services throughout the contract period.

If VDH identifies areas where the cleaning does not meet the requirements of the Scope of Work, the Contractor shall correct the deficiency within a reasonable timeframe at no additional cost to VDH.

7. Project Coordination The Contractor shall coordinate the cleaning schedule with the VDH Point of Contact prior to the start of services.

Cleaning shall be performed three (3) times per week during the agreed-upon days and times and in a manner that minimizes disruption to WIC operations and staff.

The Contractor shall provide advance notice to the VDH Point of Contact of any anticipated changes to the regular cleaning schedule.

8. Regular Cleanup Upon completion of each scheduled cleaning, the Contractor shall ensure that all cleaning equipment, supplies, trash, and debris associated with the cleaning service are properly removed or stored.

The facility shall be left clean, safe, sanitary, and ready for normal operations.

Contractor Date

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