Scope of Work Building Inspection 042026updated.docx

Contract Title: ICC FY26 BUILDING INSPECTION & ENVIRONMENTAL ASSESSMENT SERVICES Bid Number: 26-524ICC-ICCSP-B-52099 Location: Leland Building 527 E. Capitol Ave, Springfield, IL 62701

Solicitation Type: Request for Quote

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

The Illinois Commerce Commission (ICC) is soliciting quotes from qualified Vendors to perform a comprehensive pre-acquisition building inspection, appraisal, and environmental due diligence review of the privately owned property commonly known as the Leland Building, located at 527 E. Capitol Avenue, Springfield, Illinois.

The Agency is evaluating the potential purchase of the property to use as its primary office facility. The requested services are intended to assist the Agency in assessing the property’s condition, fair market value, environmental risks, and anticipated capital improvement needs prior to any acquisition decision.

Services shall include:

· Facility condition assessment

· Building systems inspection

· Fair market value appraisal

· Capital repair and replacement analysis

· Phase I Environmental Site Assessment

· Asbestos condition observations

· Mold/moisture observations

· Written report with findings and recommendations

· Ensure alignment with applicable requirements of the Illinois Property Control Act (30 ILCS 605), and generally accepted public-sector facility management practices, including evaluation of building condition, code compliance, life safety systems, and capital planning needs. Appraisal services shall comply with the Uniform Standards of Professional Appraisal Practice (USPAP).

1.2. BACKGROUND: The subject property is a privately owned multi-story commercial office building located in Springfield, Illinois. The Agency is conducting due diligence to determine whether acquisition of the property is in the best interest of the State of Illinois.

The selected Vendor shall provide an independent professional assessment to support decision-making regarding purchase feasibility, risk exposure, anticipated repair costs, and long-term occupancy considerations.

1.3. SCOPE OF SERVICES: The Vendor shall provide all labor, materials, equipment, transportation, supervision, and professional services necessary to complete the work.

1.3.1. Scheduling and Coordination:

Vendor shall:

· Coordinate inspection access through Agency-designated representatives.

· Schedule inspections promptly upon award.

· Conduct site visits during normal business hours unless otherwise approved.

· Coordinate with current ownership or property representatives as required.

1.3.2. Building Inspection Requirements

Vendor shall inspect accessible areas of the property and evaluate, at minimum:

· Structural

· Foundation

· Exterior walls and façade

· Windows and doors

· Roof systems

· Evidence of water intrusion, settlement, or deterioration

· Mechanical, Electrical, and Plumbing Systems

· HVAC system (including boiler, ventilation, and control)

· Electrical systems, panels, and distribution infrastructure

· Plumbing systems, fixtures, and water distribution

· Assessment of system age, condition, and remaining useful life

· Ventilation systems

· Water service systems

· Vertical Transportation

· Elevators and associated equipment, including condition and compliance considerations

· Fire and Life Safety Systems

· Fire alarm systems

· Fire suppression systems (including standpipes, hoses, etc.)

· Emergency exits, stairwells, and fire escapes

· Interior and Functional Spaces

· General interior condition (floors, walls, ceilings)

· Office and common areas

· Restrooms

· ADA accessibility considerations (general compliance observations)

· Site and Exterior Improvements

· Sidewalks, entryways, and exterior access points

· Drainage and exterior safety conditions

1.3.3. Environmental Due Diligence

Phase I Environmental Site Assessment

· Vendor shall perform a Phase I ESA generally consistent with current ASTM standards including

· Asbestos Review: Visual observations of suspect asbestos-containing materials in accessible areas

· Condition observation

· Recommendations for testing if warranted

· Mold/Moisture Review

· Visible mild indicators

· Water damage staining

· Moisture intrusion concerns

· Areas requiring further evaluation

1.3.4. Capital Needs and Risk Assessment

· Identify immediate, short-term (1-3 years), and long-term (3-10 years) capital improvement needs

· Provide order-of-magnitude cost estimates for recommended repairs or replacements

· Highlight critical deficiencies that pose safety, operational, or compliance risks

· Identify any deferred maintenance or major system failures

1.3.5. Regulatory and Compliance

· Provide general observations related to compliance with:

· State and local building codes

· Fire and life safety requirements

· Accessibility standards (ADA- high-level review only)

1.3.6. Reporting Requirements

Vendor shall provide a comprehensive written report that includes:

· Executive summary

· Inspection findings by category

· Photos

· Environmental findings

· Appraisal conclusion

· Capital needs summary

· Risk summary

· Recommended next steps

1.3.7. Deliverable Details

· One (1) electronic copy (PDF) of the full report

· Report is due within thirty (30) days of final inspection

· All reports, data, and materials produced under this contract shall become the property of the State of Illinois.

1.3.8. Professional Qualifications

· Vendor must be a licensed real estate appraiser in the State of Illinois.

The Vendor shall provide a copy of its current Illinois appraiser license upon request. Documentation must be submitted within three (3) business days of the Agency’s request. Failure to provide proof of licensure within the required timeframe may result in the bid being deemed non-responsive or the Vendor being found not responsible.

· Have demonstrated experience with commercial or government buildings

· Have experience conducting facility condition assessments or capital planning reviews

· Maintain all required professional certifications and insurance.

· Subcontracting is permitted for specialized disciplines including environmental, elevator, structural, roofing, HVAC, or other technical services.

The prime Vendor shall remain fully responsible for all subcontractor performance.

A small business awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business that does not meet the criteria.

1.3.9. PRICING

Vendor shall submit on fixed total price inclusive of all labor, travel, subcontractors, reports, and expenses. No additional charges will be paid unless approved in writing.

1.3.10. Contact Information:

Please contact Megan Seitzinger at Megan.E.Seitzinger@Illinois.gov with questions no later than 5:00 pm on Monday, May 11, 2026.

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