Scope of Services~25.docx

Project Requisition Number: 26-444DHS-MENTH-R-320219 Contract Title: DMH SP EMHC FY26 FTP Dock Leveler Replacement

Location: Elgin Mental Health Center 750 South State Street Elgin, IL 60123

Solicitation Type: Request for Bids

Mandatory Pre-Bid Conference

Date: Tuesday, May 12, 2026 Time: 10:00 AM

All prospective bidders are required to attend a Pre-Bid Conference scheduled for this bid.

Location: Elgin Mental Health Center-FTP Building Main Lobby (Please sign in at the Lobby and someone will be there to assist you at the location of the meeting).

Attendance is mandatory. Bids submitted by vendors who do not attend will be considered non-responsive.

GOAL: Elgin Mental Health Center is seeking for a Vendor to provide the following services outlined on this Scope of Services. The purpose of this contract is replacing the existing hydraulic dock leveler with a new, minimum capacity unit (30,000 lbs.), including removal and disposal of the old leveler, installation of a new pit‑style hydraulic dock leveler, electrical reconnection to 480V 3‑phase power, functional testing, and turnover to operations.

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

1.1.1. Pre- Construction and Mobilization: The Vendor shall conduct a site visit thoroughly verifying the existing conditions (pit dimensions, curb angles, structural integrity, electrical proximity, clearances, and access) and confirm required platform size for the minimum capacity unit, lip length, and operating range.

1.1.2. Removal and Disposal: The Vendor should follow all required safety and building standards, including OSHA rules, the National Electrical Code (NEC), the ANSI MH30.1 standard for dock levelers, and any local codes. The contractor must use proper safety practices such as Lockout/Tagout (LOTO), personal protective equipment (PPE), fall protection, and hot work permits when welding or cutting. All hydraulic fluids, metal parts, and debris must be handled and disposed of responsibly in compliance with environmental regulations. The Vendor shall remove and responsibly dispose of old equipment and debris (including hydraulic oil per EPA/local disposal regulations). Clean pit and prepare surfaces for installation.

1.1.3. Pit Preparation & Repairs (as needed): The Vendor shall inspect curb angles, embed plates, and pit concrete for damage, corrosion, or deformation. Perform minor repairs if needed to furnish and install new curb angles or anchor hardware if existing is unsuitable.

1.1.4. Installation: The Vendor will properly install the new hydraulic dock leveler compatible with 480V 3-phase power, ensuring it is securely mounted, correctly aligned, and fully functional according to the manufacturer’s guidelines and all applicable standards. All required components, such as bumpers, will be installed as needed, and the unit will be checked to confirm safe and reliable operation.

1.1.5. Testing, Training and Maintenance: The Vendor shall perform a functional test with load or manufacturers-approved simulation and basic operational training to facility personnel to ensure safe and proper use of the new equipment. The Vendor shall provide recommended maintenance guidelines for the new dock leveler, including routine inspection points, lubrication requirements, and safety checks as specified by the manufacturer. The Vendor will also identify the suggested maintenance schedule (such as monthly or annual checks) and any parts that may require periodic replacement. All maintenance information must be included in the final documentation provided at project completion.

1.1.6. Warranty: The Vendor shall provide a standard workmanship warranty, and the new dock leveler shall include the manufacturer’s equipment and parts warranty. All warranty details and documentation must be submitted upon project completion.

1.2. VENDOR/STAFF SPECIFICATIONS:

1.2.1. Elgin Mental Health Center will provide access to the work area, confirm the required equipment specifications, ensure power is available and safely shut off during the work, and coordinate any needed downtime or traffic control inside the facility.

1.2.2. Vendor’s staff/s shall observe and obey all traffic regulations of the Center. Vehicles in violation of Center regulations may be towed from facility at owner’s expense. The Vendor’s staff/s must properly sign in and out each day they are on site and must present a valid photo ID upon arrival. Access to the work area will only be granted to individuals who follow these requirements.

1.2.3. If any work is found to be unsatisfactory, the Vendor will be notified promptly and given the opportunity to make the necessary corrections at no additional cost.

1.2.4. Vendor agrees to remove any of its staff from work under this contract that the Center finds unacceptable for duty, at the Center’s request

1.2.5. The contract monitor is the Chief’s Engineer and/or it’s designee.

Contact Information:

Chief Engineer: Brad Carrol at Bradley.Carroll@illinois.gov Machinist: Chris Tesinsky at Christopher.Tesinsky@illinois.gov Business Office: Maureen Zamora at Maureen.Zamora@illinois.gov or Stacy Fleenor at Stacy.Fleenor@Illinois.gov image1.png