Supplemental_Handout_Documents.pdf

Packing & Shipping Services Solicitation - Summary Information

Pre-Proposal Conference

June 11, 2014 @ 1430 Hours

New York Conference Room

Coverage:

The requirement is for providing Packing & Shipping Services for the U.S. Embassy – Bogota.

Contract Type:

This is a fixed price indefinite-delivery, indefinite-quantity, type contract. Orders will be placed by firm-fixed price task orders.

Note: No Economic Price Adjustment

Period of Performance:

Base year plus four option Years (a total of 60 months) Possibility of a 6-month extension under the same terms and conditions of the last option year

Section C

Description/Specification/Work Statement: Requesting Office – Customs & Shipping.

Section D

Packing and Marking: Requesting Office – Customs & Shipping.

Section E Inspection and Acceptance and Quality Assurance and Surveillance Plan (QASP): Requesting Office – Customs & Shipping.

Section F

Deliveries or Performance: Requesting Office – Customs & Shipping.

Section H

Special Contract Requirements: Requesting Office – Customs & Shipping.

Section M – Evaluation Factors for Award

To be acceptable and eligible for evaluation, offerors must prepare proposals in accordance with Section L. Proposals must meet all the requirements of this solicitation. The Government may determine an offeror to be unacceptable and exclude it from further consideration for failure to comply with Section L.

M.1 EVALUATION OF PROPOSALS

M.1.1. General. To be acceptable and eligible for evaluation, proposals must be prepared in accordance with Section L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS, and must meet all the requirements set forth in the other sections of this solicitation. The Government will make an initial review of proposals to determine compliance with these instructions. The Government may determine an offeror to be unacceptable an exclude it from further consideration for failure to comply with Section L.

M.1.2 Basis for Award

The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror who is a responsible contractor. The evaluation process shall include the following:

(a) Price will be evaluated as provided elsewhere in this section.

(b) Technical acceptability will include a review of past performance and experience as defined in Section L.1.1, and any technical information provided by the offeror with its proposal.

In addition the Government may request an appointment to look at the offeror’s facilities, including equipment.

(c) Responsibility will be determined by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, managerial experience, and skills or the ability to obtain them, including a list of key personnel and position held;

• necessary equipment and facilities or the ability to obtain them; and

• be otherwise qualified and eligible to receive an award under applicable laws and regulations.

The Government reserves the right to reject proposals that are unreasonably low or high in price. The Government will notify unsuccessful offerors in accordance with FAR 15.5.

M.1.3 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

M.2 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

Volume Title No. of Copies

1 SF-33, and Section K Offeror Representations and

Certifications 1

2 Price Proposal - Section B – Prices 1

3 Technical Proposal as delineated in Section L 3

U.S. Embassy Bogota

Packing & Shipping Services - Summary Information

Pre-Proposal Conference

June 11, 2014 @ 1430 Hours

New York Conference Room

Agenda

I. Welcome and Introductions

II. Overview of the Solicitation

a. Contractual

b. Statement of Work

c. Quality Assurance and Surveillance Plan (QASP)

d. Deliveries or Performance

e. Special Contract Requirements

f. Evaluation Factors for Award

g. Technical Panel

III. Questions and Answers

IV. Timeline for Solicitation and Award

V. Posting of Notes and any potential changes www.fbo.gov http://spanish.bogota.usembassy.gov/index.html

VI. Next Steps

Adjournment http://www.fbo.gov/ http://spanish.bogota.usembassy.gov/index.html

U.S. Embassy Bogota

Packing & Shipping Services Solicitation - Summary Information

Pre-proposal Conference

June 11, 2014 @ 1430 Hours

New York Conference Room

Solicitation Timeline

June 2, 2014 -- Solicitation Issued

June 11, 2014 -- Pre-proposal Conference

June 18, 2014 -- Formal questions from bidders due

June 27, 2014 -- Answers to bidders questions from Embassy

July 8, 2014 -- PROPOSALS DUE

October 15, 2014 -- Contractor Selected

November 1, 2014 – Contract Award

December 1, 2014 -- Projected Contract Start Date - NTP