Packing__Shipping_-_Solicitation_6-2-2014_-_Final.pdf

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide services for the U.S. Embassy – Bogota in accordance with Section C - Description/Specifications/Work Statement and the Exhibits contained in Section J of this contract.

Nothing in this contract shall prohibit the Government, at its discretion, from using International- Through-Government-Bill-of-Lading (ITGBL) contractor(s) (door-to-door) for movement of effects to any destination covered by ITGBL tender(s) in effect. The Government reserves the right to assign these ITGBL shipments without recourse by Contractors awarded a contract from this solicitation so long as the guaranteed minimum is met.

B.2 TYPE OF CONTRACT

This is a fixed price indefinite-delivery, indefinite-quantity, type contract. Orders will be placed by firm-fixed price task orders.

For each year of the contract, the U.S. Government guarantees a minimum order of:

Twenty (20) imports and/or exports of Unaccompanied Air Baggage (UAB), 250 gross pounds Thirty (30) imports an/or exports of Household Effects (HHE) 7,200 net pounds Twenty (20) imports and/or exports of Privately Own Motor Vehicle (POV) and /or Government Own Motor Vehicle (GOV) Twenty five (25) Import/Export General Cargo Three (3) local moves Two (2) Domestic Moves

The maximum amount of import/packing and shipping services each year of this contract will not exceed:

200 import/export Unaccompanied Air Baggage (UAB) – 450 pounds each, total 90,000 pounds 300 import/export Household Effects (HHE) – 7,200 pounds each, total 2,160,000 pounds 210 import/export Privately Own Vehicles POV and/or Government Own Vehicle GOV 250 Import/Export General official cargo, total 600,000 pounds 30 Local Moves, total 72,000 pounds. (based on 7,200 net pounds per move) 20 Domestic Moves, total 72,000 pounds. (based on 7,200 net pounds per move)

Individual purchases shall be documented as follows: Through a numbered Task Order.

B.3 LEVEL OF EFFORT

(a) The contractor shall provide the services for the base period of the contract at the rates shown in Section B and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Except as specified in the Delivery-Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

B.4 PRICING

(a) For satisfactory performance of all the scheduled service required under this contract, the Government shall pay the Contractor a fixed-price per unit of service.

(b) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR 52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(c) The Government will make payment in local currency.

(d) COST REIMBURSEMENT. The contractor shall be reimbursed at cost for import and export related charges described below. The contractor shall obtain advance approval from the COR for the reimbursement of any of these additional charges which shall be supported by by third party receipts wich must be attached to the bill for reimbursement.

EXPECTED IMPORT RELATED CHARGES: Charges are determined upon arrival of shipment and are inherent to the handling of the shipment. For Air shipments:

Release of AWB with airline, deconsolidation of cargo by airline, transportation from airline to inbound or free zone warehouse, others as needed. For Ocean shipments:

Release and handling of B/L: THC fee, document fee, discharge, gate charge, release of B/L; Port charges: use of port facilities, handling of containers within port facilities, others as needed; container demurrages, drop off fee (except for shipments arriving under SEABOARD), container cleaning or repair of damages to containers, others as needed.

Support of every payment must be attached to the bill for reimbursement.

EXPECTED EXPORT RELATED CHARGES: Chages are determined at port to export each shipment. Port charges: Use of port facilities, handling/move of containers within port facilities, other as required/needed.

B.5 BASE PERIOD PRICES (See the attached Pricing Section Spreadsheet.)

Option Term: Twelve (12) Months

Description of Services

Unit of Measure

Rate per Unit

Col P$

Estimated Quantity*

Total Est.

Amount Col P$

(I) ***Import (Inbound) Col PS$ _______________

(II) ***Export (Outbound) Col PS$ _______________

TOTAL BASE YEAR Col P$ _____________________

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.6 FIRST OPTION YEAR PRICES (See the attached Pricing Section Spreadsheet.)

Measure

Rate per Unit

Col P$

Estimated Quantity*

Total Est.

(I) * ** Import (Inbound) Col PS$ _______________

(II) * **Export (Outbound) Col PS$ _______________

TOTAL FOR FIRST OPTION YEAR Col P$ ________________

***Note to Offerors: For the pricing section, please refer to the attachment – Section B–4 - Pricing.

B.7 SECOND OPTION YEAR PRICES (See the attached Pricing Section Spreadsheet.)

Measure

Rate per Unit Col P$

Estimated Quantity*

Total Est.

TOTAL FOR SECOND OPTION YEAR Col P$ ________________

B.8 THIRD OPTION YEAR PRICES (See the attached Pricing Section Spreadsheet.)

Measure

Rate per Unit Col P$

Estimated Quantity*

Total Est.

TOTAL FOR THIRD OPTION YEAR Col P$ ________________ any single contractor will be less than the amount shown.

***Note to Offerors: For the pricing section, please refer to the attachment – Section B–4 - Pricing.

B.9 FOURTH OPTION YEAR PRICES (See the attached Pricing Section Spreadsheet.)

Measure

Rate per Unit Col P$

Estimated Quantity*

Total Est.

TOTAL FOR FOURTH OPTION YEAR Col P$ ________________

* This estimated amount has been established based upon total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount reflected herein.

B.10 GRAND TOTAL Col P$

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Grand Total for Base and All Option Years:

PART I, THE SCHEDULE;

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT - SHIPPING/PACKING SERVICES

C.1 Work Requirements

C.1.1 General. The contractor shall provide services for the United States Mission, Bogotá, Barranquilla, and Cartagena, Colombia, as described. This consists of a) handling of arriving cargo at port/airport, customs brokerage, cargo storage, inland transportation, delivery/unpacking and other related services that apply to shipments arriving to ports or airports of Colombia, consigned to, routed through, and/or moved within the geographic area(s) of Bogotá, Melgar, Barranquilla, and Cartagena; and others as required; b) packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Bogotá, Melgar, Santa Marta, Barranquilla, Cartagena, and others as required.

The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work as required by this contract. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

C.1.2 Personnel. The contractor shall provide a qualified work force capable of providing the services specified in this contract.

C.2 Definitions.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight.

Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or of U.S. Government owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

“Customs Brokerage” means the process handled by a customs brokerage company thru host government to release cargo for delivery.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

“Domestic Move” means pack and move personal and Government property from one residence/Embassy premises located in Bogota to other residence /Embassy premises in another city in Colombia or viceversa.

“DTA” means”Declaracion de Transito Aduanero” temporary import document thru customs to move the cargo from the port to the Free Trade Zone.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

“Free Trade Zone” is an area within which goods may be landed, handled, manufactured or reconfigured, and reexported without the intervention of the customs authorities.

"Government" means the Government of the United States of America unless specifically stated otherwise.

“GOV” stands for Government Own Motor Vehicle

"Gross Weight” means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed.

Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

“Local Move” means pack and move personal belongings and Embassy property authorized by the Housing Commitee, from one residence to another one assigned to an employee within the Bogota urban area.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

“OTM” means “Operacion de Transito Multimodal” Special logistic handling by an specific customs broker.

"Ordering Officer" means the Contracting Officer of the U.S. Post.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

“POV” means for Privately Own Motor Vehicle

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing;

communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or utilized in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

“Unpacking” process to remove the carton boxes and wrapping material to the items/furniture/appliances as part of the Unaccompanied Air Baggage or the Household Effect shipments.

C.3 GENERAL REQUIREMENTS.

Packing and unpacking of client Unaccompany Air Baggages, Household Effects or Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed or unpacked articles upon arrival at their destination and/or delivery to the final destination at Post. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles. No claim for any additional compensation shall be considered unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

C.4 PACKING AND UNPACKING SPECIFICATIONS AND RESPONSIBILITIES.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client's office or residence shall be neat and in uniform identifying them as employees of the contractor.

C.4.1 Packing and Unpacking Services.

C.4.1.1 The contractor agrees to provide complete services for packing such as surveying, packing, crating, weighing, and marking of household effects, air baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Colombia. Such services will be performed on goods located primarily within the Bogotá, Barranquilla, and Cartagena metropolitan areas, but also other areas of Colombia, as requested.

C.4.1.2 . For unpacking services, the contractor shall provide all necessary equipment to deliver and unpack UABs, HHEs, and official property cargo required by this specification and standard industry practice for the services under this contract and will also remove all packing materials, crates and debris at employee’s request and no later than one week from the date of delivery.

C.4.1.3. At the request of the Contracting Officer's Representative (COR), the contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the contractor 24 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

C.4.1.4. The contractor shall provide export packing and related services following the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement that is compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following:

• Padding, dunnage and packing into cases, barrels or crates of all fragile items.

• Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate this item. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

• Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

• All rugs and carpets shall be mothproofed, and crated or wrapped without folding.

• Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

• Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

• Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

C.4.2 INVENTORY SYSTEM.

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory.

The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR. (Local and/or Domestic Moves) The original of the Inventory List plus an additional copy will be retained by the contractor; one copy of each one shall be given to the client or the client´s agent; one copy shall be given to the COR and the last copy shall be attached to the individual invoice.

C.5 FREIGHT HANDLING.

C.5.1 The contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within Colombia. The contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the Government as evidenced by a signed receipt. (Local and Domestic Moves) The contractor accepts full responsibility for any and all losses and /or damage from the time such cargo is packed at residence / Embassy premises by the contractor until it is delivered and unpacked in the new residence / Embassy premises or facilities as evidence by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

C.5.2 The Contractor shall transport all incoming Government and personal cargo handled under the contract from commercial facilities at Santa Marta, Barranquilla, and Cartagena Ports or Bogota, Barranquilla, and Cartagena airport facilities to the final destination in the Bogota, Barranquilla, and Cartagena area or elsewhere in Colombia including off-loading from the contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the contractor.

The contractor shall clear every incoming shipment assigned by the COR and handle it as requested reducing at all possible the terms/time frames ruled by Colombian Customs for this process:

“Declaración de Tránsito Aduanero” DTA “Operación de Transporte Multimodal” OTM Handling at Port Envio Diplomático Urgent Deliveries

C.5.3 The Contractor shall pick up from the Government in the U.S. Embassy – Bogota or elsewhere in Colombia in time to insure delivery to Bogota or Bogota Airport facilities within 72 hours of the request for pickup. The Contractor shall not place cargo in any warehouse at Government expense without prior approval of the COR.

C.5.4 (Local Moves) The contractor shall transport the personal and Government property handled under the contract from one residence to another one in Bogota urban area, as specified by the COR unless otherwise directed by the COR in writing to the contractor. The contractor shall not place personal and government property in any warehouse at Government expense without prior request of the COR.

C.5.5. (Domestic Moves) The contractor shall transport the personal and Government property handled under the contractor from one residence/Embassy premises located in Bogota to other residence /Embassy premises in another city in Colombia or viceversa, as specified by the COR unless otherwise directed by the COR in writing to the contractor. The contractor shall not place personal and government property in any warehouse at Government expense without prior reques of the COR.

C.6 CONTRACTOR RESPONSIBILITIES.

C.6.1 The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed.

Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded and or unloaded the lift vans or other shipping containers.

C.6.2 Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

C.6.3 English Language Qualifications. Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

C.6.4 The contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

C.7 SCHEDULING AND PLANNING SHIPMENT PICKUPS.

C.7.1 SCHEDULING AND PLANNING SHIPMENT PICKUPS. The COR receives requests from clients for Household Effects pack out dates, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

C.7.2 PRE-SHIPMENT SURVEY

Before the HHE has been packed, the contractor shall, in connection with each instance of Household Effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot.

It must also state the number of cartons and crates necessary to properly protect the loose and fragile items.

The survey must confirm if client has:

-PreColombian Artifacts and/or Artwork and initiate the process to obtain the certifications thru ICAHN and/or Ministry of Culture -Food items -Liquor/alcohol -Fire arms -Oversize items to be packed as UAB -High value item

The survey must confirm if the administration of the building requires special documentation from the Embassy.

The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client within one (1) business day period upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Household Effects shipments.

C.8 DURATION OF PACKING/UNPACKING.

The contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 8:00 a.m. and 5:00 p.m. Services may only be performed at the residence before 5:00 p.m. or after 8:00 a.m. on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement shall create no liability on the part of the Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the contractor shall notify both the client and the COR in advance. Authorization for any changes in date and time must be authorized by the COR.

The contractor shall perform all unpacking of household goods and personal effects on the time and date requested by the COR by having requested in advance to the Administration of each building the requirements to do the unpacking e.i. but not limited to the exact amount of the warranty deposit, list of names of the packers and name of the moving company, date of the unpacking service. The contractor needs to verify in advance the special handlings they consider for each unpacking services, get the cost and obtain from GSO/Customs & Shipping Unit the pre-approval to proceed. For this, the moving company needs to conduct in advance a physical visit of the access areas, stairs, elevators, etc, as early as possible upon GSO confirms the delivery address.

The contractor shall perform the delivery of Personal Own Vehicles (POV) on the date and time requested by the COR, having checked previously that the POV starts; if vehicle does not start, by the time that the POV has cleared customs, the contractor has to send an immediate notification in order for GSO to inform the employee and determine the course of action. If the employee approves to take the POV to a taller, the contractor will be responsible only to transport it in a “flat bed” to the taller and the employee will be responsible to pick it up and drive it to his/her residence.

C.9 TARE WEIGHT LIMITATION.

Whether for official shipments or for household effects, the tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing in order to calculate net weight.

C.10. SHIPPING WEIGHT.

The contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The contractor shall not exceed these weights without the COR's consent.

If the shipment portion exceeds the maximum authorized weight, the COR must be informed.

The contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

C.11 RECORD KEEPING REQUIREMENTS.

C.11.1 Inventory Lists.

Packing: The contractor shall prepare a complete, accurate and legible Inventory List as the articles are packed. The client will review and sign the list. The original will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR immediately after the packing is completed. All exceptions as to the condition of goods listed on the Inventory List must be brought to the client’s attention before goods are removed from the government premises. The Inventory List must be signed by the client and the contractor's Team Leader, both certifying to the correctness of the Inventory List.

C.11.1.1 The Inventory List shall show the number and contents of each carton, listed by the correct name in English and Spanish; the date of shipment; lot number; name of contractor; container (lift van); and, an explanation of the condition symbols used. The Contractor shall give a copy of the Inventory List to the client. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the contractor in the event of loss and/or damage. When there are two or more shipments, each shipment shall have a separate inventory and lot number. Copies of all Inventory Lists shall be provided to the COR by the contractor.

C.11.1.2 The Inventory List shall also indicate by number which cartons are loaded into the respective shipping containers/lift vans.

C.11.1.3 The client's name shall appear on each sheet of the Inventory List, and the last sheet must also indicate the total number of boxes, total number of shipping crates (lift vans), net, tare and gross weights, with measurements and total cubic measure.

C.11.1.4 Art Objects. The packer shall list art objects by their specific names, such as, drum, picture, mask, etc. The Inventory List shall include the type of material (malachite, wood, metal, etc.) and whether the item is of Colombian origin.

Unpacking: The contractor shall verify and make notation of the number of boxes/labels delivered to the employee and its condition and make the employee aware of any damages or non received items found while unpacking and send a report to GSO/Customs and Shipping Unit for future reference and/or claim process. See C.18.3.2

C.12 CONTRACTOR RESPONSIBILITIES FOR U.S.GOVERNMENT FURNISHED

MATERIALS . RESERVED.

C.12.3 Crates and Containers/Lift Vans. The Contractor shall mark and report to the COR any Government owned wooden crates, lift vans, or air freight containers that are unsuitable for reuse. The contractor shall dispose of these items as instructed by the COR.

C.13 STORAGE AREA REQUIREMENTS/INCOMING OR OUTGOING SHIPMENTS.

C.13.1 All temporary or permanent storage provided, either for unpacked or packed household effects and unaccompanied air baggage, shall be inside storage buildings and areas that are acceptable to and approved by the COR.

C.13.2 In areas assigned for preparation and storage of household effects and unaccompanied air baggage the Contractor shall prevent pilferage or damage by sunlight, water, or fire. Household effects shall be stored in areas that are dry, well ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

C.13.3 The Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated.

C.13.4 The Contractor shall remove waste or refuse from storage areas or kept in metal containers with tight-fitting metal lids.

C.13.5 Household effects shall be stored on skids, dunnage, pallet bases, elevated platforms, or similar storage aids, maintaining a minimum of two inches of clearance from the floor to the bottom-most portion of the stored goods. The Contractor shall not store property in contact with exterior or interior walls.

C.14 REQUIREMENTS FOR STORAGE METHODS/INCOMING AND OUTGOING

SHIPMENTS.

C.14.1 The Contractor shall place household effects and unaccompanied air baggage into temporary or permanent storage inside a warehouse on the day of receipt or, in the event of inclement weather, immediately upon receipt.

For all the incoming shipments requested to be stored, the contractor will take photographic record of the marks of each piece, the condition of the lift vans, loose-packed storage of household effects, Unaccompanied Air Baggages, official cargo, POV, GOV, etc. for future reference.

C.14.2 All loose-packed storage of household effects shall be of the enclosed lift van type. The Contractor shall obtain the COR’s approval for any exceptions. Lift vans shall have sound walls and tops and shall be fully enclosed to prevent the entry of dust and other contaminants. The Contractor shall identify all pallet boxes and other boxes and storage containers by affixing to the front of each lift van or container a sign at least 24 centimeters by 15 centimeters in size, type set on poster board material, not hand printed, with the following legend:

U.S. Post (Shipper's last name) (Lot number)

All letters on each sign described above shall be at least 5 centimeters in height.

C.14.4 The Contractor shall replace moth repellents upholstered articles at least every six months.

C.14.5 The Contractor shall store rugs in fully enclosed rug tubes or rug cartons in rug racks. No more than two rugs are to be stored in each tube or carton. The Contractor shall replenish moth repellents at least every six months.

C.14.6 The Contractor shall establish and maintain a locator system to enable prompt identification and removal of effects in storage.

C.14.7 The Contractor shall store upholstered and overstuffed furniture in special enclosed lift van containers apart from other effects. Upholstered rooms must be fully enclosed areas containing only articles of furniture in loose-pack storage. Walls must have sturdy framing and be covered with a solid sheathing material such as masonite, cellotex, or plywood of a minimum thickness of one-quarter inch Sheathing shall be free of holes and tightly joined to prevent the entry of dust and contaminants. Entry doors into such upholstered storage rooms must be kept closed at all times except during periods of actual placement into and/or removal of furniture. Any other type of upholstered storage must be specifically approved by the COR before use.

C.15 WAREHOUSE RECEIPT.

C.15.1 Upon receipt of effects, the contractor shall prepare a Non-Negotiable Warehouse Receipt. The terms shall be subject to approval by the COR, indicating the American post or other Government Agency as the depositor. If the Warehouse Receipt contains provisions that differ from items in this contract, or that are not contained in this contract, these provisions in the Warehouse Receipt shall have no effect against the United States Government unless the United States Government specifically, in writing, approved each provision at the time the receipt was drafted.

C.15.2 The Warehouse Receipt shall also indicate the name of the owner of the goods, the number of the authorization, the net weight of the storage lot, the number of items deposited, the kind of items and the condition in which they are received. The Contractor shall mail the original of the Warehouse Receipt to the COR within twenty-five calendar days of the pickup of the storage at the Government facility. If access and segregation and/or partial removal is performed, the Contractor shall prepare a new Non-Negotiable Warehouse Receipt and submit it as directed above.

C.16 WAREHOUSE FACILITIES.

C.16.1 Warehouse Facilities must be approved by the COR and meet the following criteria:

(a) Storage buildings shall be constructed, with masonry walls and floors, watertight roofs, and maintained in good condition. The building shall be kept dry, clean, well ventilated, free of dampness, free of moths, rats, mice, and insets, and in orderly condition at all times.

(b) Each building used for storage under this contract shall have as the minimum standard for qualification either:

(1) an acceptable automatic fire detection and reporting system, or an acceptable automatic sprinkler system; or

(2) a fire prevention and control plan, posted and maintained in each building;

and necessary fire extinguishers and/or approved fire-fighting apparatus available and in good working order at all times.

In addition, each storage facility must be protected by an adequate water supply for fire fighting and a fire department that is responsive twenty-four hours per day. Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for determining the sufficiency or adequacy of a fire-fighting water supply and the responsiveness of a fire department to protect a facility.

(c) The Contractor shall insure that all installed fire protective systems shall be accredited by the cognizant fire insurance rating organization for insurance rate credit.

C.17 NOTIFICATION OF COMPLETION OF SERVICES/EXPORT AND IMPORT

Export:

C.17.1 As soon as the required services for outgoing cargo are completed, the contractor shall notify the COR and provide the following information:

a. If a shipment of other than Household Effects: Name and Agency affiliation of employee requesting the shipment. Name and Agency affiliation of employee who owns the effects.

b. Government Agency Packing Authorization Number

c. Ultimate destination of shipment

d. Date of pickup, number of pieces and gross weight of shipment.

e. Bill of Lading or Airbill number assigned to the shipment.

C.17.1.1 A U.S. Government Bill of Lading (GBL) will be issued for each shipment by the authorizing Government Agency. The GBL will either be:

(1) forwarded by the Government directly to the carrier specified to transport the shipment; or

(2) forwarded to the contractor to be surrendered to the carrier or its agent when the shipment is picked up at the contractor's premises; or

(3) forwarded to the contractor to be surrendered to the carrier or its agent when the shipment is delivered by the contractor to the carrier or his agent.

The contractor shall obtain a proper receipt from the carrier or its agent at the time the baggage is delivered to the carrier by the contractor.

Upon completion of each assigned packing effort, the contractor shall provide to the COR a Notice of Availability for Shipment. On this Notice, the contractor shall report the identity of each completed export packing effort, and whether each was for Household Effects, UAB, or general cargo. The contractor shall confirm each such notification by submitting to the COR, within twenty-four hours, four copies of the Inventory List, together with a written request for shipping instructions containing the following information:

(a) Name of client and Agency affiliation

(b) Government Agency Packing Authorization Number

(c) Ultimate destination of shipment (d One copy of the export inventory properly prepared.

(e) Packing list itemizing the contents of each shipping container by inventory number; Net, Tare and Gross weight; and a cubic measurement (cubic meter, cubic feet) and kilo/volume of each shipping container and of total shipment.

C.17.2 Upon receipt of the above information, the COR will furnish to the contractor with

a) Shipping Order

b) Shipping instructions including full and complete shipment marking information

c) Post Assignment Authorization with shipping data

d) Remission or invoice for general caro or POV/GOV, and copu of the Certificate of Title

e) Copy of valid passport

f) Copyof valid Colombian visa

g) Copy of Diplomatic Cedula

h) H)Copy of air ticket as proof of definite departure of employee from post

It shall be the responsibility of the contractor to contact the carrier in sufficient time to load the shipment on the carrier's vehicle in time to have the shipment delivered to the port of embarkation by the delivery date designated in the shipping data furnished by the Government. In addition, the contractor shall ensure that all customs procedures have been accomplished, and shall obtain required documentation for all shipments. It is also the contractor's responsibility to notify the COR in writing if any shipment cannot be delivered to the port of embarkation by the date specified and the reason. Failure to provide this notice prior to the latest date the shipment is to be delivered to the pier may subject the contractor to any Liquidated Damages to be paid by the contractor to the carrier.

Import:

C.17.3 As soon as the incoming cargo has been delivered and completed including the removal of the debris, the contractor shall notify the COR and provide the following information:

a. Name and Agency affiliation of employee who owns the effects.

b. Delivery report signed by the employee

c. Report of damages to the personal property, to the residence, or communal areas of the building

C.17.4 As soon as the Private Own Vehicle has been delivered, the contractor shall notify the COR and provide the following information:

a. Name and Agency affiliation of employee who owns the effects.

b. Physical inventory signed by the employee.

c. Report of damages of the POV including photographic record.

C.18 REQUIREMENTS FOR THE DELIVERY AND UNPACKING OF HOUSEHOLD

EFFECTS, UNACCOMPANIED BAGGAGE (UAB) and GENERAL CARGO.

C.18.1 Receipt of Effects and Unaccompanied Air Baggage. It shall be the responsibility of the contractor to notify the COR immediately if any shipment is received in damaged condition and make notation of any visible loss or damage on the reverse side of the Government Bill of Lading and/or on carrier's delivery receipt. Loose-packed effects shall be properly inventoried on receipt and immediately placed in proper palletized storage. If it is necessary to unload a steamship container and place the effects into loose-pack storage prior to delivery, an Inventory List shall be prepared and signed by the contractor when the effects are removed from the container and placed into storage.

C.18.2 Delivery of Household Effects and Unaccompanied Air Baggage To a Residence.

C.18.2.1 The placing of Household Effects and UAB in the client's residence, as specified, shall include, but not be limited to, the laying of pads and rugs; placing of items of furniture within rooms; setting up of beds, including the placing of springs and mattresses on bed frames; and the placing of all kitchenware, dinnerware, glassware, silverware, linens and other miscellaneous items in locations specified by the client or his/her representative.

The contractor is not required to move furniture within the residence after the first placing of furniture. The contractor is responsible for unpacking the electrical appliances and electronic devices (tv sets, home theaters) but it is not responsible to connect or install them.

The contractor shall start the delivery process upon receipt notification/Task Order from the COR.

C.18.2.2 The contractor shall inquire of the client at the time arrangements are made for delivery, if the shipment includes large items such as pianos, freezers, refrigerators, etc. The contractor shall have piano boards and other necessary tools and equipment on hand to open containers and safely move these items.

C.18.2.3 The contractor shall unpack the client's household effects and remove all debris the same day the effects are delivered, or by the close of the next working day;

unless the client requests removal of debris at a later date.

C.18.2.4 The contractor shall place UAB in the client's residence in packed or crated condition. Strapping shall be cut and crates shall be opened when requested by the client or his/her authorized agent.

C.18.2.5 The contractor shall use a tarpaulin or other suitable floor covering to protect floors while work is in progress.

C.18.3Obtaining Delivery Receipt.

C.18.3.1 The contractor shall be required to obtain a delivery receipt in duplicate signed by the client or his/her authorized agent upon completion of the delivery and/or the unpacking and placing of the household effects in the residence. The original of this receipt shall be retained by the contractor and the remaining copy shall be submitted with the contractor's invoice for payment.

C.18.3.2 It shall be the responsibility of the contractor to prepare a separate Inventory List, signed by the client or his/her agent, listing all articles lost or damaged and describing such loss or damage. This Inventory List shall be submitted to the COR within seven calendar days after delivery of the goods.

C.18.4 Removal of Debris and Return of Containers. The contractor shall, upon completion of delivery and unpacking services, remove all trash dunnage, and debris from all shipping vans and containers. The contractor shall promptly deliver all empty steel vans, and other special-type containers, to the carrier or its authorized local agent. Steamship containers shall be released, immediately after unloading, to the local agent of the delivering carrier. The contractor shall deliver containers owned by the Department of State to a local warehouse or depository as designated by the COR. All other vans and containers, after completion of service, shall become the property and responsibility of the contractor.

C.19 VEHICLES. The contractor shall provide all vehicles necessary for the performance of this contract. All vehicles shall be kept in safe operating condition at all times with a valid safety inspection sticker attached if required by local law. The contractor shall provide all fuel and lubricants for the vehicles.

C.19.1 Vehicle Size. The contractor shall provide the necessary vehicles of appropriate size (2.5 tons or more) for local transportation of shipments and Unaccompanied Air Baggage.

C.19.2 Condition of Vehicles. The contractor shall maintain its vehicles in the proper mechanical condition to assure their full availability when needed, and to assure that shipments are reliably and safely transported from the residence to the appropriate staging area.

C.19.3 Non-availability of Vehicles. Should the contractor encounter mechanical difficulties that would otherwise prevent the scheduled completion of a scheduled pick-up, the contractor shall immediately obtain a suitable substitute vehicle at no additional cost to the Government. Non-availability of suitable vehicles shall not constitute acceptable justification for late pickup or delivery, or for additional costs to the Government.

C.20 COMPUTATION OF WEIGHT.

C.20.1 Gross Weight (See C.2) is calculated by adding the Net Weight (See C.2) of the contents to the weight of the shipping container and any bracing material used to secure articles in the container.

C.20.2 The contractor shall designate and the COR shall approve a scale to be used for determination of shipment weights. Subject scale must be officially certified by Superintendencia de Industria y Comercio de Bogotá as accurate and must continually display documentation in testimony thereof. All official certificates of accuracy must be periodically updated and recertified to ensure there is no lapse of certification.

C.20.3 The COR or an appointed representative may be present at the scale site when any shipment weight is taken to witness the accuracy of the reading.

C.20.4 The contractor shall submit to the COR with each invoice a weight certificate, signed by the Government employees for whom services were rendered, and the name of any Government employee who witnessed the weight reading.

C.20.5 When the Net Weight of a shipment has not been determined by actual measurement before shipment occurs, for payment purposes the Net Weight shall be defined as two thirds of the Gross Weight of the shipment. With the invoice for each shipment, the contractor shall submit a written justification describing why the shipment could not be weighed before it was shipped.

PART I – THE SCHEDULE;

SECTION D - PACKAGING AND MARKING

D.1 CONTAINER SPECIFICATIONS

(a) Containers to be used for export shipments of effects under this contract must be soundly constructed of waterproof plywood, lined with a waterproof barrier, and reinforced with an inside framework.