Schroon_RFQ_Rogers_Brook_Sewer_Main -06-08-26.pdf

Town of Schroon

REQUEST FOR QUALIFICATIONS (RFQ)

Engineering Consultant Services for Rogers Brook Sewer Main Improvement Project

OBJECTIVE

The Town of Schroon seeks Statements of Qualifications from qualified New York State licensed professional engineering firms to provide engineering services for the Rogers Brook Sewer Main Improvement Project.

The Town has completed preliminary design and evaluation work for the project and is seeking professional engineering services to advance the project through:

• Final Design

• Regulatory Agency Coordination and Permitting

• Bidding Phase Services

• Construction Administration

• Construction Observation/Inspection

• Post-Construction and Closeout Services

The selected consultant shall have demonstrated experience with municipal wastewater infrastructure projects, NYSEFC-funded projects, environmental permitting, and construction administration services.

PROJECT DESCRIPTION

The Rogers Brook Sewer Main Repairs Project consists of repairs and/or replacement of sanitary sewer infrastructure located near Rogers Brook and NYS Route 9/Main Street within the Town of Schroon.

The Town previously completed preliminary engineering and evaluation work associated with the project.

The selected consultant will utilize the completed preliminary design documents and advance the project through final design, agency approvals, bidding, construction, and project closeout.

Funding for the project includes:

• NYS Environmental Facilities Corporation (NYSEFC) Clean Water State Revolving Fund (CWSRF) Project No. C5-5514-03-00

• Northern Border Regional Commission (NBRC) Grant No. 22GYNY01

All services shall comply with applicable NYSEFC, NYSDOH, NYSDEC, NYSDOT, NBRC, and other federal, state, and local requirements.

SCOPE OF SERVICES

The selected consultant shall provide professional engineering services necessary to advance the Rogers Brook Sewer Main Project from completed preliminary design through final design, permitting, bidding, construction administration, and project closeout.

Services shall include, but not be limited to:

• Final Design Services

• Permitting and Regulatory Coordination

• Coordination with NYSDEC, NYSDOT, NYSEFC, and other involved agencies

• Preparation of final plans, specifications, and bid documents

• Engineering support during bidding

• Construction administration services

• Construction observation/inspection services

• Review of contractor submittals and RFIs

• Change order review and recommendations

• Project closeout and funding agency documentation

• Record drawing review and final certifications

• Any additional services necessary to complete the project in accordance with funding and regulatory requirements

The selected consultant shall coordinate with NYSDOT regarding work occurring within or adjacent to State highway right-of-way, bridge infrastructure, traffic control requirements, utility impacts, and any required Highway Work Permits or related approvals.

The selected consultant is expected to meet the following timeline:

• Final Design: September 2026

• Regulatory Design Review: September – January 2027

• Issue Bid Documents: February-March 2027

• Construction Contract Award: May 2027

• Construction: July / August 2027* – may be altered based on NYS DOT Bridge Replacement

Schedule*

• Construction Completion: November 2027

MANDATORY TERMS & CONDITIONS

This project is funded in part through the New York State Environmental Facilities Corporation (“NYSEFC”) Clean Water State Revolving Fund (“CWSRF”) Program under Project No. C5-5514-03-00 and Northern Border Regional Commission (“NBRC”) Grant No. 22GYNY01.

The selected consultant shall comply with all applicable federal, state, and NYSEFC program requirements associated with these funding sources.

The consultant agreement and all applicable subconsultant agreements shall incorporate the current

NYSEFC Mandatory State Revolving Fund Terms & Conditions, including any applicable Equivalency Project requirements if required by NYSEFC.

The selected consultant shall assist the Town with compliance and coordination related to applicable funding and regulatory requirements, including but not limited to:

• Coordination with Town of Schroon

• Federal Architectural/Engineering procurement compliance

• MWBE/SDVOB participation requirements

• Design review coordination with NYS DEC and NYS EFC

• Davis-Bacon prevailing wage requirements, where applicable

• NYSEFC funding compliance and reporting

• Build America, Buy America (BABA) and/or American Iron and Steel (AIS) requirements, if applicable

The Town reserves the right to amend contract requirements as necessary to comply with NYSEFC, EPA, NBRC, or other funding agency requirements.

Current NYSEFC Mandatory Terms & Conditions guidance may be found at:

https://efc.ny.gov/terms-conditions

STATEMENT OF QUALIFICATIONS (SOQ)

The SOQ response shall include the following:

1. Cover Letter

2. Firm Overview and Qualifications

3. Relevant Project Experience

4. Experience with NYSEFC/CWSRF-funded projects

5. Experience with sewer infrastructure and environmental permitting

6. Identification of Project Team and Key Personnel

7. Resumes of Key Staff

8. Description of Project Approach

9. Project Schedule/Availability

10. References for Similar Projects

11. Proof of NYS Professional Engineering License

12. Non-Collusion Affidavit

13. Conflict of Interest Statement

14. Certificate of Authority

15. Iran Divestment Certification

16. Evidence of Insurance

A detailed fee proposal is not required at this stage. The Town reserves the right to request scope and fee negotiations with the selected consultant.

https://efc.ny.gov/terms-conditions

SUBMISSION REQUIREMENTS

Responses shall be submitted electronically in PDF format through the link below:

RFQ Submittal Smartsheet Link:

https://app.smartsheet.com/b/form/019e411eb14b76b9912e058bd5c7c9e0

Responses must be received no later than: Wednesday, July 1, 2026 at 2:00 PM.

Questions regarding this RFQ shall be submitted electronically through the Smartsheet link below later than 2:00 PM on June 24, 2026.

RFI Smartsheet link: https://app.smartsheet.com/b/form/019e413b1252784d92a2e4c86d1f1b61

Responses to substantive questions and any RFQ addenda will be distributed to all known plan holders and/or posted with the RFQ materials.

No oral interpretations or clarifications shall be binding.

SELECTION PROCESS

Responses will be reviewed by a committee of Town representatives and Essex County Community Resources staff.

Consultant selection will be performed in accordance with applicable NYSEFC and federal qualifications-based procurement requirements for architectural and engineering services.

Particular consideration will be given to the qualifications and direct experience of the proposed project team members assigned to the project, including experience with:

• Municipal sanitary sewer infrastructure

• Sewer main rehabilitation and replacement

• Wastewater collection systems

• Environmental permitting

• NYSDEC, NYSDOH, and NYSDOT coordination

• Work adjacent to bridges, streams, and state highway rights-of-way

• Utility coordination and traffic control

• Construction administration for municipal utility projects

• NYSEFC-funded wastewater infrastructure projects

• NBRC-funded wastewater infrastructure projects

The Town may evaluate the experience of the Project Manager, Lead Design Engineer, Resident Project Representative/Inspector, and other key personnel identified in the submission.

https://app.smartsheet.com/b/form/019e411eb14b76b9912e058bd5c7c9e0 https://app.smartsheet.com/b/form/019e413b1252784d92a2e4c86d1f1b61

The Town reserves the right to interview selected firms prior to final selection. The Town may request additional information or clarification from respondents as part of the evaluation process.

The selected consultant will be invited to negotiate a detailed scope of services and fee proposal with the Town following consultant selection.

Responses will be evaluated based upon the following criteria:

RFQ Evaluation Criteria Matrix

Evaluation Category Subcategory Points Relevant Municipal Sewer/Wastewater Project Experience

Similar municipal sewer/wastewater infrastructure design projects

Construction administration experience on utility projects 5 Subtotal 20 NYSEFC/CWSR/NBRC Funding Experience

NYSEFC and NBRC-funded project experience 10 Familiarity with EFC and NBRC compliance, reporting, and reimbursement requirements

Subtotal 15 Project Understanding and Approach

Understanding of project constraints and objectives 10 Approach to permitting and agency coordination 5 Project schedule, sequencing, and constructability approach 5

Subtotal 20 Qualifications and Experience of Proposed Project Team

Project Manager qualifications and relevant experience with a team

Lead /Principal Design Engineer wastewater/sewer experience 10 Construction inspection/Resident Project Representative experience

Subtotal 25 Agency Coordination Experience Bridge/highway, DOT ROW and utility coordination experience 10

Subtotal 10 MWBE/SDVOB Compliance Experience

Experience meeting MWBE/SDVOB participation requirements on publicly funded projects

Subtotal 5 References Quality of references from similar municipal projects (3 maximum)

Subtotal 10

TOTAL 100

The Town reserves the right to deem any submission non-responsive if required information or forms are not provided.

Total Possible Score: 100 Points

TERMS AND CONDITIONS

The Town reserves the right to reject any or all submissions, waive informalities or irregularities, request clarification from respondents, negotiate scope and fees with the selected consultant, and amend or cancel this RFQ at any time.

The Town of Schroon is an Equal Opportunity Employer. Minority/Women-Owned Business Enterprises (MWBE), Service-Disabled Veteran-Owned Businesses (SDVOB), and Disadvantaged Business Enterprises (DBE) are encouraged to submit qualifications.

ATTACHMENTS

1. References

2. Conflict of Interest Statement

3. Certificate of Authority

4. Non-Collusion Affidavit

5. Iran Divestment Certification

6. Vendor Responsibility Questionnaire

7. W-9

8. NYS MWBE Certification

CERTIFICATION OF EXPERIENCE

I,----------HEREBY CERTIFY THAT (COMPANY ________ _

___________ HAS PERFORMED THE FOLLOWING WORK WITHING THE LAST

THREE YEARS UNLESS SPECIFIED DIFFERENTLY IN THE SPECIFICATION:

NAMES OF BUSINESS:------------ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

APPENDIX D: CONFLICT OF INTEREST STATEMENT

_________________________________ (“Respondent”)

Conflict of Interest Statement

The owner(s), corporate members or employees of [Respondent], shall derive any personal profit or gain, directly or indirectly, by reason of his or her participation with the [the Town of Lewis]. Each individual shall disclose to the [the Town of Lewis] any personal interest or direct relationship which he or she may have and shall refrain from participation in any decision making in related manners.

Any owner, corporate member or employee of [Respondent] who is an officer, board member, a committee member or staff member of a related organization shall identify his or her affiliation with such agency or agencies; further, in connection with any policy committee or board action specifically associated with [the Town of Lewis], he/she shall not participate in the decision affecting that entity and the decision must be made and/or ratified by the full board.

At this time, I am a Board member, a committee member, or an employee of the following organizations/companies:

Now this is to certify that I, except as described below, am not now nor at any time during the past year have been:

1) A participant, directly or indirectly, in any arrangement, agreement, investment, or other activity with any vendor, supplier, or other party; doing business with the [the Town of Lewis] which has resulted or could result in person benefit to me.

2) A recipient, directly or indirectly, of any salary payments or loans or gifts of any kind or any free service or discounts or other fees from or on behalf of any person or organization engaged in any transaction with the [the Town].

Any exceptions to 1 or 2 above are stated below with a full description of the transactions and of the interest, whether direct or indirect, which I have (or have had during the past year) in the persons or organizations having transactions with the [the Town of Lewis].

Respondent: ___________________________________________

Date: ______________

Signature: ___________________________________________

Printed name: ___________________________________________

Address: ___________________________________________

Telephone: ______________________

CERTIFICATE OF AUTHORITY

(Officer other than officer executing proposal documents) certify that I am the------------ of the---------------- (Title) (Name of Contractor)

---------------- a corporation, duly organized and in good standing under the

(Law under which organized, e.g., the New York Business Corporation Law) named in the foregoing agreement; that----------------------- (Person executing proposal documents) who signed said agreement on behalf of the Contractor was, at the time of execution, ----------------of the Contractor; that said agreement was duly signed for (Title of such person) and in behalf of said Contractor by authority of its Board of Directors, thereunto duly authorized, and that such authority is in full force and effect at the date hereof.

Signature

STATE OF NEW YORK

COUNTY OF ESSEX

) SS.:

Corporate Seal

On this _____ day of ________ , 20 __ , before me personally came _______ _

___________ to me known, and known to me to be the--------------

(Title) of __________________________ the corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said __

-----------resides at------------------' and that he is __ _

___________ of said corporation and knows the corporate seal of the said corporation; that the seal affixed to the above certificate is such corporate seal and that it was so affixed by order of the Board of

Directors of said corporation, and that he signed his name thereto by like order.

Notary Public County

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS

AND INFORMATION CONTAINED IN THE FOREGOING BID FOR PUBLIC

WORKS ARE TRUE AND CORRECT.

Dated this ___ day of ____________________, ________

(Name of Organization)

(Title of Person Signing)

(Signature)

ACKNOWLEDGEMENT

STATE OF _______________________)

) ss

COUNTY OF_____________________)

Before me, a Notary Public, personally appeared the above named and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this _______ day of _____________, _______.

Notary Public Signature

My Commission Expires: __________________________________________________

NYS MWBE CERTIFICATION

Please check one of the three boxes below to show your company’s New York State Minority or Women Owned Business Enterprise status:

1) ☐ NYS Certified Minority or Women Owned Business Enterprise. If this box is checked, please check one of the following:

☐ Certified Minority Owned Business Enterprise

☐ Certified Women Owned Business Enterprise.

☐ Dual Certified

2)

Please include a copy of New York State ESD Certification with Bid

☐ Non-NYS Certified MWBE, however, we will procure 20% of the total project cost from certified NYS MWBE Firms. A MWBE Utilization Plan is required to be submitted with a signed contract.

3) ☐ Non-NYS MWBE and cannot meet 20% MWB E goal. If this box is checked please note what % of the total Project will be provided by ESD certified New York State MWBE corporations here ______%. A MWBE Utilization Plan and a MWBE Request for Waiver Form are required to be submitted with a signed contract.

Note that you can find NYS ESD certified MWBEs @ https://ny.newnycontracts.com/

Company Name: _______________________________________________

Authorized Signature: _______________________________________________

Printed Name: ________________________________________________

Title: ______________________________________ Date: ____________________ https://ny.newnycontracts.com/